MAYNALENE MANDAPAT

• Responsible in the over-all supervision of Accounting staff for the smooth execution of daily activities of the division to include cash management, disbursement, invoicing, fixed asset management, financial reporting, tax reporting, budget preparation and control, oversee SAP support coordination in the establishment of functional support to the Company’s overall SAP FICO and other module covering system checking and monitoring, and formulation of the company’s policies and procedures.
• DUTIES AND RESPONSIBILITIES
• 1. Daily checking of accounts payable voucher and posting to SAP.
• 2. Financial statement preparation and review.
• 3. Cash flow monitoring and control
• 4. Understanding tax related regulations and filing of corresponding tax returns of the company
• 5. Preparation of budget.
• 6. Preparation of variance analysis, budget control and monitoring
• 7. Proper recording and control of company’s fixed assets
• 8. Check accuracy of calculations on all related taxes and other government agencies prior to filing and payment
• 9. Accurate recording and monitoring of payables to vendors
• 10. Accurate recording and preparation of invoices, reimbursements and other related billings to clients
• 11. Formulation, implementation and monitoring of Finance employees’ consistent compliance with the company’s policy guidelines, rules and regulations
• 12. Propose salary structuring and ensure coverage of applicable benefits to all employees already entitled to such benefit.
• 13. Review various accounting schedules and reconciliation of Subsidiary Ledgers versus General Ledger.
• 14. Ensure the submission of Year-End audit schedules and other requirements by the external auditors.
• 15. Conducts annual performance appraisal of Finance staff and evaluates training requirement for each function.
• 16. Perform other tasks that may be assigned by the immediate superior from time to time.

• Treasury Management
• Supervises accountant in treasury functions, ensure proper documentation of payment transactions, reviews recorded cash transactions in SAP system in order to ensure proper cash management in complete and accurate manner. Reviews 12 week rolling cash flow projection
• Inventory Management
• Verifies recorded inventory purchases, issuance and other inventory movement, conducts annual physical count, reconciles inventory balances per Subsidiary Ledger vs General Ledger vs Physical Count, oversees destruction of Expired Stocks in order to ensure accurate recording of inventory data and physically exist and expired stocks are destroyed and supported by Certificate of Destruction issued by the BIR.
• Cost Accounting
• Validates received sales data from distributors, reviews upload sales data, manually calculate cost of goods sold using FIFO method to ensure accuracy of generated cost of goods sold and to comply statutory reporting requirement.
• Financial Reporting & Analysis
• Reviews monthly sales analysis, cost of goods sold, and management adjustment schedules, prepares upload file for FK Global reporting, generates management adjustment report, prepares sales, cost of goods sold and management adjustment variance analysis, in order to provide reliable value and percentage of achievement vs targeted sales and management contribution.
• Budget and Forecasting
• Consolidates budget/forecast sales data, calculates Cost of Goods Sold and Management Adjustment, prepares Variance analysis for sales, cost of sales, and management adjustment in order to provide required data in the formulation of budget and forecast financial requirement.
• Fixed Asset Management
• Reviews calculated depreciation and lapsing schedule of fixed asset for the month, supervises fixed asset count and ensure reconciled balance of physical count vs record in the books in order to check accuracy of recorded data and to verify that the fixed asset amounts recorded are physically exist.Treasury Management Supervises accountant in treasury functions, ensure proper documentation of payment transactions, reviews recorded cash transactions in SAP system in order to ensure proper cash management in complete and accurate manner. Reviews 12 week rolling cash flow projection Inventory Management Verifies recorded inventory purchases, issuance and other inventory movement, conducts annual physical count, reconciles inventory balances per Subsidiary Ledger vs General Ledger vs Physical Count, oversees destruction of Expired Stocks in order to ensure accurate recording of inventory data and physically exist and expired stocks are destroyed and supported by Certificate of Destruction issued by the BIR. Cost Accounting Validates received sales data from distributors, reviews upload sales data, manually calculate cost of goods sold using FIFO method to ensure accuracy of generated cost of goods sold and to comply statutory reporting requirement. Financial Reporting & Analysis Reviews monthly sales analysis, cost of goods sold, and management adjustment schedules, prepares upload file for FK Global reporting, generates management adjustment report, prepares sales, cost of goods sold and management adjustment variance analysis, in order to provide reliable value and percentage of achievement vs targeted sales and management contribution. Budget and Forecasting Consolidates budget/forecast sales data, calculates Cost of Goods Sold and Management Adjustment, prepares Variance analysis for sales, cost of sales, and management adjustment in order to provide required data in the formulation of budget and forecast financial requirement. Fixed Asset Management Reviews calculated depreciation and lapsing schedule of fixed asset for the month, supervises fixed asset count and ensure reconciled balance of physical count vs record in the books in order to check accuracy of recorded data and to verify that the fixed asset amounts recorded are physically exist.

General Accounting/Financial Reporting & Analysis
 Recording of Cash transactions, Prepaid Asset Amortization, Fixed Asset Depreciation and Inventory Movements.
 Processing of corporate disbursement involving G&A Expenses.
 Revaluation of Cash Accounts in Foreign Currency.
 Reconciliation of balances and preparation of account’s schedule of GL’s such as Cash In Bank, Prepaid Assets and Fixed Assets.
 Prepares Monthly Cost of Sales Variance Analysis of Actual vs Budget
 Prepares Monthly Sales Revenue Analysis that provides information on average selling price, average. rate of discount and Variances versus forecast and budget.
 Prepares Monthly Gross Profit Analysis.
 Uploading of monthly sales data to the SAP connected to the regional office

Costing and Inventory Management
 Calculates and records product cost of imported goods and the cost of sales for the month.
 Monitoring of Inventory Balances and Control on Stock Movements.
 Prepares monthly report of expiring stocks within the next 18 months.


Budget and Forecasting
 Consolidation of Projected Sales Revenue from Sales and Marketing team and prepares analysis on Sales Phasing, Selling Prices, Rate of Discounts.
 Calculation of Cost of Goods of Budgeted Sales Revenue.
 Projection of G&A related expenses.
 Prepares Variance Analysis on projected Sales Revenue and Cost of Goods Sold versus Previous Year’s Actual and Budget.

Logistics Functions
 Prepares monthly Ordering Analysis to determine the no of quantity to be ordered for each SKUs of one of the company’s business unit.
 Placing an order for all the stocks requirement of the company and send it to the regional office.
 Monitors status of open orders and communicate with the regional office to assure timely delivery of the stocks to the Philippines.
 Manage all the incoming shipments. Coordinate with the company’s broker in the processing of custom clearance of the goods arrived in the Philippines.General Accounting/Financial Reporting & Analysis  Recording of Cash transactions, Prepaid Asset Amortization, Fixed Asset Depreciation and Inventory Movements.  Processing of corporate disbursement involving G&A Expenses.  Revaluation of Cash Accounts in Foreign Currency.  Reconciliation of balances and preparation of account’s schedule of GL’s such as Cash In Bank, Prepaid Assets and Fixed Assets.  Prepares Monthly Cost of Sales Variance Analysis of Actual vs Budget  Prepares Monthly Sales Revenue Analysis that provides information on average selling price, average. rate of discount and Variances versus forecast and budget.  Prepares Monthly Gross Profit Analysis.  Uploading of monthly sales data to the SAP connected to the regional office Costing and Inventory Management  Calculates and records product cost of imported goods and the cost of sales for the month.  Monitoring of Inventory Balances and Control on Stock Movements.  Prepares monthly report of expiring stocks within the next 18 months. Budget and Forecasting  Consolidation of Projected Sales Revenue from Sales and Marketing team and prepares analysis on Sales Phasing, Selling Prices, Rate of Discounts.  Calculation of Cost of Goods of Budgeted Sales Revenue.  Projection of G&A related expenses.  Prepares Variance Analysis on projected Sales Revenue and Cost of Goods Sold versus Previous Year’s Actual and Budget. Logistics Functions  Prepares monthly Ordering Analysis to determine the no of quantity to be ordered for each SKUs of one of the company’s business unit.  Placing an order for all the stocks requirement of the company and send it to the regional office.  Monitors status of open orders and communicate with the regional office to assure timely delivery of the stocks to the Philippines.  Manage all the incoming shipments. Coordinate with the company’s broker in the processing of custom clearance of the goods arrived in the Philippines.

Provide services and business solution needed by the client in areas of Accounting and Finance.
Clients: AstraZeneca Pharmaceutical (Phils.), Inc., Paranaque City
Sansen Phils, Inc., CEZ, Rosario Cavite
Tann Philippines, Inc., FPIP, Sto. Tomas BatangasProvide services and business solution needed by the client in areas of Accounting and Finance. Clients: AstraZeneca Pharmaceutical (Phils.), Inc., Paranaque City Sansen Phils, Inc., CEZ, Rosario Cavite Tann Philippines, Inc., FPIP, Sto. Tomas Batangas

• Operation and Compliance Audit:
•  Handles examination such testing, vouching entries and tracing posted transactions of various GL accounts.
•  Conduct business process review, analysis and documentation.
•  Review and perform on the job evaluation of compliance with establish company’s policies and procedure and provide recommendation on perceived weaknesses.
•  Identification of audit findings and proper discussion to the concern employee.
•  Draft audit report and entrance letter and other communication relating to the engagement.Operation and Compliance Audit:  Handles examination such testing, vouching entries and tracing posted transactions of various GL accounts.  Conduct business process review, analysis and documentation.  Review and perform on the job evaluation of compliance with establish company’s policies and procedure and provide recommendation on perceived weaknesses.  Identification of audit findings and proper discussion to the concern employee.  Draft audit report and entrance letter and other communication relating to the engagement.

• Receivable Management
•  Process integration of list of customers ID, Vehicle Sales transaction and Cash Receipt transaction from middleware to Great Plains Soft ware.
•  Processing of monthly sales schedule and preparation of comparative report.
•  Reconciliation of receivable accounts such as AR-Trade, AR-Employee, AR-Others, Advances to Supplier and Advances to Officer and Affiliates. Maintenance of updated and accurate subsidiary schedule for all receivable accounts reconciled with General Ledger balance.
•  Prepares debit and credit memo for Accounts Receivable accounts.
•  Account for all Branch and Home Office transactions involving accounts receivable and prepares debit and credit ticket for branches.Receivable Management  Process integration of list of customers ID, Vehicle Sales transaction and Cash Receipt transaction from middleware to Great Plains Soft ware.  Processing of monthly sales schedule and preparation of comparative report.  Reconciliation of receivable accounts such as AR-Trade, AR-Employee, AR-Others, Advances to Supplier and Advances to Officer and Affiliates. Maintenance of updated and accurate subsidiary schedule for all receivable accounts reconciled with General Ledger balance.  Prepares debit and credit memo for Accounts Receivable accounts.  Account for all Branch and Home Office transactions involving accounts receivable and prepares debit and credit ticket for branches.