Jennifer Bongais

* Manage complex vendor like HPI and HPE.

* Timely and accurate submission of POs to vendor.

* Analyze open PO report to monitor aged stock on hand and aged open PO.

* Coordinate vendor PO rejection resolution to appropriate stakeholders.

* Timely and accurate invoicing to reseller.

* Manage courier shipment tracking

* Manage ETA issue resolution.

* Coordinate order ETA to the vendor.

* Work with sales, AP Team, VOM and VBM..

* Manage to process the claims to vendor for the damaged, missing and overshipped delivery in the warehouse.

• Responsible to perform full range of subcontracting activities from preparation and evaluation of tenders, post award administration and closed out
• Procurement of Materials and Services in accordance with company procedures and ensuring that all Procurement transactions are auditable and Purchase Order are closed out expediently
• Perform post award admin including; invoice checking, query resolution and recording and raising call off orders
• Expedites, reviews and publishes cost reports received from Subcontractors
• Support others with subcontractor audits and performs small audit under supervision
• Liaison with various internal customers(Site Supervisors,Assignment/ Project Managers, Engineers) in commercial management, problem solving and dispute resolution with subcontractors
• Selection of suitable suppliers prior to Tendering
• Issue of Request for Quote tender documents to suppliers
• Authorization and Issue of Purchase Order to approved suppliers
• Conduct supplier performance evaluation and rating.

• Prepare, sorts, reviews data/documents for platinum/ERP entry
• Ensures that data encoded in the system are accurate
• Maintain a filing system and keep confidential information handled
• Follows safety protocol of the company.

• Receive purchase requisition
• Supplier sourcing and selecting the best purchase package
• Negotiate the best payment terms and contract conditions
• Assist in preparing formal bid documents for items and services
• Provide assistance in supplier-site coordination for repair services, installation and commissioning
• Prepare, sign and send purchase order (PO) to winning suppliers
• Monitor, coordinate and receive goods/items
• Interact with suppliers to assure the requirements are meet
• Interact with Account Payable department to resolve open purchase order (PO) or problems in the invoices
• Interact with material receiver to resolve discrepancies and problems
• Maintain purchase documents, file and record
• Perform general clerical functions.

• Monitoring and inventory of materials
• Make quotation of pumpcrete rentals and parts
• Update sales of the company
• Perform general clerical functions.

• Operate, maintains and monitors equipment/module to maximize efficiency and effectiveness
• Perform machine troubleshooting and make recommendation for continuous improvement
• Monitor hourly and/or daily production output and works on improving efficiency/yield
• Give immediate feedback on abnormalities encountered for early containment/resolution of the problem
• Performs other duties that may be assigned by superior from time to time.