MARIVIC MAGANIS
MEDICAL VIRTUAL EXECUTIVE ASSISTANT
Caloocan
Summary
Detail-oriented Virtual Administrative and Accounting Professional, determined to transition into a Medical Virtual Assistant role, bringing 10+ years of experience in handling confidential data, payroll, reporting, and client support. Skilled in managing records, scheduling, and high-volume data with accuracy and compliance. Knowledgeable in healthcare workflows, patient coordination, and HIPAA principles.
Overview
11
11
years of professional experience
4
4
Certifications
Work History
Virtual Accounts and Operations Associate, Virtual Administrative Assistant
NEW AGE FINANCIAL CONSULTING
PA
04.2024 - 04.2026
- Processed verified invoices for more than 20 clients, ensuring accurate payments, reconciliation, and compliance
- Administered efficient and timely payroll for more than 10 clients, applying payroll laws and regulations, resulting to employee satisfaction
- Reduced payment delays by 90% for payroll and accounts payable
- Managed CRM database, calendar, and email for the top two executives
- Conducted data entry and research and managed social media platforms, resulting to new clients’ engagement
- Organized and made sure SOPs (Standard Operation Procedures) are in place and up to date
Data Admin Associate- Reports, Payroll Admin and Processing Associate
NESTLE BUSINESS SERVICES, AOA Inc.
Bulacan
08.2018 - 05.2024
- Data collection, analysis, and report generation using various reporting tools and software to extract, manipulate, and visualize data for four (4) major business partners
- Involved in joint priority projects and value-adding activities for more than three (3) clients
- Handled all aspects of payroll system maintenance in a timely and accurate manner, resulting to 90% business partner satisfaction rating
- Processed payroll and other subsequent activities associated with on-cycle payroll, off-cycle payroll & manual payroll processing
- Reviewed and made sure that SRs (Structured Documents) were compliant per company Standards
Virtual Admin Assistant
REWARDS SERVICES INC
FL
09.2015 - 03.2018
- Handled data entry and email correspondence
- Document management
- Managed social media accounts, which resulted to more than 100+ new followers and potential clients
Administration and Human Resources Dept. Coordinator
AL GHURAIR EXCHANGE LLP
DUBAI
03.2016 - 10.2017
- Maintained 90% of office systems, including HR data management
- Document management for vendor contracts for more than 20 branches
- Monitored the fit out and renovation activities of branches and met 90% of deadline and budget
Education
Bachelor of Science - Psychology
University of The City of Manila (PLM)
Manila, Philippines04.2003
Skills
Email and Calendar Management
Payroll and Accounts Payable
Confidential Data Handling
Organizational and Communication Skills
Reporting and Data Analysis
HIPAA Awareness
Research
Google Workspace and MS Office
CRM and Database Management
System and Process Improvements
Xero and Quickbooks
Certification
Medical Virtual Assistant Training, Apr 2026
Timeline
Virtual Accounts and Operations Associate, Virtual Administrative Assistant
NEW AGE FINANCIAL CONSULTING
04.2024 - 04.2026
Data Admin Associate- Reports, Payroll Admin and Processing Associate
NESTLE BUSINESS SERVICES, AOA Inc.
08.2018 - 05.2024
Administration and Human Resources Dept. Coordinator
AL GHURAIR EXCHANGE LLP
03.2016 - 10.2017
Virtual Admin Assistant
REWARDS SERVICES INC
09.2015 - 03.2018
Bachelor of Science - Psychology
University of The City of Manila (PLM)