Jay Pañares
Logistics & Operations Professional and Aspiring Freight VA
Mandaue City,CEBU
Summary
Detail-oriented professional with a strong background in logistics data analysis, LSP and customer coordination, billing reconciliation, inventory, purchasing, and warehouse support. Experienced in maintaining accurate records, analyzing exceptions, tracking issues, monitoring KPIs and SLAs, coordinating with logistics partners, and following up on operational concerns. Although transitioning into hands-on freight operations, I bring a solid understanding of logistics processes, strong analytical and organizational skills, and the ability to learn new systems and procedures quickly.
Overview
20
20
years of professional experience
1
1
Freight VA
Work History
Logistics Data Analyst
Trax Techonologies Asia, Inc.
Cebu City, CEBU
Mar 2010 - Current
- Develops deep understanding of assigned LSP and customer processes within Trax.
- Builds relationships across LSP partner organizations as subject matter lead.
- Manages assigned LSP accounts by resolving billing concerns with timely guidance.
- Created reconciliation reports and exception analysis to ensure compliance with agreed schedules.
- Holds calls with LSPs and Trax customers to expedite dispute resolution.
- Owns LSP issue and action tracker with shipper, carrier, operations teams.
- Provides audit decisions with clear reasoning under ISAE requirements.
- Delivered accurate, timely analysis and reports to facilitate audit completion.
- Manages LSP KPIs and metrics to raise overall customer satisfaction.
- Monitors SLAs and cycle times to keep reports on time.
- Tracks invoice payment timing to support timely resolution of billing.
- Collaborated with team members to foster a supportive work environment through feedback and coaching. by seeking feedback and coaching support.
- Resolves or escalates risks or process gaps to audit supervisor promptly.
- Advocated continuous improvement by identifying and implementing efficiencies in logistics data processes.
Purchasing and Warehouse Supervisor
Cebu Graphic Star Imaging Corporation
Mandaue City, CEBU
May 2008 - Mar 2010
- Maintained inventory accuracy during audits, correcting stock discrepancies and updating records to ensure reliable inventory levels.
- Redesigned warehouse layout to maximize storage capacity and improve space utilization.
- Inspected work areas, maintained safety equipment, and enforced cleanliness standards across the facility.
- Coordinated vendor deliveries, managing returns of unacceptable materials and ensuring quality and quantity of supplies met standards.
- Scheduled warehouse staff and delegated tasks to enhance dispatch performance through improved daily coordination.
- Coordinated sales, procurement, and logistics teams while improving delivery plans and route scheduling.
Accounting Assistant
Inchemcoat Phils., Inc.
Mandaue City, CEBU
Jun 2007 - Mar 2008
- Reconciled purchase orders, invoices, and billed items, then resolved discrepancies through vendor follow-up and exception analysis.
- Maintained accurate accounts payable files, processed payments and reimbursements, organize records for efficient audit review.
- Reviewed audit findings, completed paperwork, and addressed discrepancies through root cause analysis to support management decisions.
- Generated invoices, tracked collections progress, and monitored accounts receivable to support prompt cash flow management.
- Managed customer and vendor correspondence, maintained inventory records, and completed shipment clearance documents to ensure PDEA compliance.
Internal Auditor
Ace Conglomerate Distributors, Inc.
Mandaue City, CEBU
Nov 2006 - Jun 2007
- Reported on control deficiencies to management and made recommendations to mitigate risk and add value.
- Issued targeted follow-ups to improve company processes.
- Drew up annual Internal Audit Plan based on key risks and strategies.
- Assessed staff efficiency and productivity and made recommendations for improvements.
- Collaborated across teams to implement Three Lines of Defence model.
- Carried out spot checks on physical stock, trade debtors and key areas to identify and resolve issues.
- Audited activities of complex matrix organisations.
- Conducted tests to identify deficient controls or inefficiencies.
- Executed ad hoc and special investigations and reviews requested by management.
- Shaped internal audit strategy and methodology to meet company goals.
Education
A-Levels - Freight and Logistics VA
Freight Courses 101
Cebu City01-2026
Bachelor of Science - Management Accounting
University of San Jose - Recoletos
Cebu City01-2006
Skills
- Technical logistics knowledge
- Data analysis and reporting
- Software proficiency
- Excel functions and SQL querying
- Microsoft Office proficiency
- Root cause analysis
- KPI reporting and reconciliation
- Inventory management
- Financial reconciliation
- Logical reasoning and thinking
- Data cleaning and processing
- Advanced Excel usage
- Decision-making confidence
- Analytical reasoning and qualitative analysis
- Adaptability in dynamic environments
- Team collaboration and support
- Interactive listening skills
- Information seeking strategies
- Precision under pressure in tasks
- Probability understanding and application
- Financial reconciliation
- Logical reasoning
Timeline
Logistics Data Analyst
Trax Techonologies Asia, Inc.
Mar 2010 - Current
Purchasing and Warehouse Supervisor
Cebu Graphic Star Imaging Corporation
May 2008 - Mar 2010
Accounting Assistant
Inchemcoat Phils., Inc.
Jun 2007 - Mar 2008
Internal Auditor
Ace Conglomerate Distributors, Inc.
Nov 2006 - Jun 2007
A-Levels - Freight and Logistics VA
Freight Courses 101
Bachelor of Science - Management Accounting
University of San Jose - Recoletos