MARVIN CARLO V. INGUA

UNDER FIXED ASSET & PROJECT ACCOUNTING:

• Records fixes assets by creating and supervising system of procedures, forms, and controls.
• Recommend any updates to accounting policies affecting fixed assets to management.
• Allocate tag numbers to fixed assets to effectively track them from time to time.
• Record in accounting system newly acquired fixed asset and those disposed.
• Track, compile and record project costs in fixed assets accounts; close out accounts at completion of projects.
• Perform reconciliation of fixed assets on system.
• Perform revision and update on detailed schedule of accumulated depreciation and fixed assets.
• Find out fixed assets’ obsolescence potential.
• Carry out periodic reviews on intangible assets’ impairments.
• Carry out inventory counts of fixed assets physically.

MONTHLY.

1. Monthly Balance Sheet Closing - BS closing that includes:.

• Accurate GR Analysis of all RFS Sites,.
• Analysis of Down payment without GR,
• Monthly analysis on Variance thru IR under local currency,.
• CIF Accrual and Monthly Closing, capitalization and Monitoring of all RFS sites that also include settlement of errors.
• Closing will include clean-up of long-outstanding 2012 and prior AUCs, OSIs and Accruals.

2. Monthly Profit and Loss closing -P&L closing that includes:

• Monthly analysis of Variance thru IR foreign currency;.
• Capitalization of VAT Under Protest and Reversal of Monthly Accrual (GR Analysis).
• PAS 21 Forex Reclass.

3. Self-Audit on all assets that were settled per our monitoring - this is to ensure the integrity and accuracy of Fixed Assets register, it includes:.

• Monitoring stabilization of SAP ECC6,.
• Regular asset master maintenance of SAP loc,.
• EUL of assets that are being closed, and also Self Audit on PID, PO and vendor to be completed to all assets under Fixed Assets register.

UNDER ACCRUALS & FINANCIAL REPORTING

1.) MANUAL PAYMENTS PROCESSING - Process manual payments timely and accurately.

• RFP thru MemoApp and attach soft copy of SOA as support.
• Route RFP for approval (IS, FR Head, PPM and Treasury).

2.) OPEX ACCRUALS AND REVERSALS - Post regular accruals completely and accurately.

• Validate request details against SAP and ensure there are no corresponding payments prior to accrual.
• Post/upload accrual entry in SAP.
• Review GL balance, entries posted and note document number to check whether accruals are accurately posted.
• Validate details in accrual requests against SAP (checking against payment entries) and ensure there are no corresponding payments prior to accrual.
• Prepare recurring accrual template in SAP.
• Execute recurring posting on monthly basis (until validity period).
• Review GL balance, entries posted and note document number to check whether accruals are accurately posted.
• Generate SAP payments for relevant GL accounts.
• For PO-based transactions, check whether there is actual GR.
• Bash identified payment/GR against accrual schedule to check whether there’s accrual that needs to be reversed.
• Prepare SAP reversal template, reverse via manual or run ABAP program, as applicable.
• Provide customers with timely, reliable and relevant reports and financial schedules.
• Use previous month’s schedule as basis for current month’s schedule.
• Open SAP and generate all transactions for month for assigned GL codes.
• Create/insert additional line items, account payments, reversals and accruals.
• Check YTD SAP balance of SL or vendor account balance should tally with net accrual balance.

3.) BANK RECONCILIATION CLEARING - Ensure fast and accurate clearing of matched bank recon entries

• Perform manual clearing in SAP of matched bank recon items (via manual document or uploading).

• Responsible for creating and distributing payments, ensuring quality standards are upheld and resolving exception issues.
• Prepare checks payment for store financial expenses like rentals, salaries, govt.
• Contribution, net vat and other payments.
• Prepare check for Managing Partner's dividend share.
• Process and deposit all payments into Fruitas Group of Companies fund.
• Correspond in timely and efficient manner with public.
• Verify payment files transmitted to bank.
• Check daily remittances of outlets (total of 90 outlets).
• Review anytime bank statements and monthly bank statements.
• Managed intercompany transactions as well as fund transfers.
• Responsible of bank reconciliation of mother account/s.
• Consolidated bank balances of each passbook every month.

Ensures that fund transfers and corresponding charges are debited correctly by bank:

1. Sends payments to local supplier through fund transfer or by check.

2. Communicates bank transactions with bank personnel

3. Checks if daily collections are deposited intact.

4. Monitors and prepares monthly schedule of indent commission receivables.

5. Prepares Cash Position Report.

6. Monitors outstanding accounts with suppliers and coordinates funding with Manager.

• Knowledgeable in Tax Electronic Filing & Payment System (EFPS).
• Knowledgeable in preparation and filing of tax returns (2550M, 2550Q, 1601E, 1601C, 1702 and 1701).
• Preparation of monthly and quarterly VAT and other related tax payments.
• Preparation of BIR 2307 and follow up of 2307 to Client.
• Preparation of replenishment of Petty Cash Fund as well Food Allowance summary of each employee and responsible for audit.
• Improvement in Petty Cash Fund Policies and Procedures and Office Supplies procedures and Inventory.
• Preparation of Project Expenses of each employee (oversees/ out of town).
• Knowledgeable in SSS, PHIC and PAG-IBIG administration, procedures and online facility (EPRS).
• Facilitate and assist in Accreditation Requirements for importation.
• Responsible for document handling, data entry operation and administrative assistance.
• Responsible for reconciling financial discrepancies.

• Assisted department in preparing notice.
• Assigned to encode monthly report.
• Assigned to prepare notice to taxpayer.