Summary
Overview
Work History
Education
Skills
Accomplishments
Certification
Languages
Timeline
Generic

Karen Anne Advincul

Admin Staff
Binondo,00

Summary

Detail-oriented administrative and compliance professional with over 8 years of experience supporting government and defense-related projects. Expertise in documentation management, procurement coordination, supplier accreditation, and regulatory compliance, with a proven track record of streamlining administrative processes to enhance operational efficiency. Skilled in fostering strong relationships with government agencies and contributing to modernization initiatives and policy management functions. Committed to ensuring adherence to regulatory standards while driving continuous improvement in administrative workflows. Experienced with coordinating administrative tasks and maintaining organized office environments. Utilizes strong organizational skills to enhance office efficiency and support team operations. Track record of effective communication and multitasking to meet diverse administrative needs.

Overview

16
16
years of professional experience
1
1
Certification

Work History

Administrative Assistant – Documentation, Procurement & Compliance

ROPE SYSTEMS CORPORATION
12.2017 - Current
  • Provided administrative and compliance support for defense, energy, and education sector projects contributing to ₱50M in awarded contracts.
  • Managed PhilGEPS portal activities, increasing successful bids by 80%.
  • Coordinated with DND, AFP, NTC, NGCP, and other agencies to secure approvals and maintain compliance.
  • Oversaw customs clearance and supplier coordination, achieving zero shipment delays for eight (8) consecutive years.
  • Coordinated with banks to secure financial instruments for government projects.
  • Managed billing for satellite services (VIASAT), reducing inquiry resolution time by 60%.
  • Processed permits and licenses with NTC, streamlining telecommunications compliance.
  • Established supplier accreditation systems, ensuring adherence to internal audit standards.

Quality Control Staff

Datian Subic Shoes Inc.
07.2017 - 12.2017
  • Inspected footwear at all production stages to ensure quality standards and defect-free output.

Production Operator

Sanyo Denki Philippines, Inc.
12.2016 - 06.2017
  • Operated and calibrated equipment for electronic components, improving production efficiency.

Production Worker

R’Jell General Services Company
02.2010 - 09.2010
  • Conducted quality checks on molded containers, ensuring compliance with production standards.

Education

Bachelor of Science in Business Administration - Marketing Management

Magsaysay Memorial College
03-2017

Front Office Services NCII - undefined

Magsaysay Memorial College
11-2014

Skills

  • Administrative & Documentation Management
  • Government Liaison & Policy Compliance
  • Procurement & Supplier Accreditation
  • Importation & Regulatory Compliance
  • Communication & Team Coordination
  • Microsoft Office Suite
  • Google Workspace

Accomplishments

  • Prepared and submitted bid proposals, enabling participation in multiple government procurement opportunities
  • Renewed licenses and permits ahead of deadlines, ensuring uninterrupted business operations.
  • Coordinated with government agencies to secure timely approvals, maintaining 100% compliance
  • Supported importation processes, ensuring on-time delivery and seamless logistics.

Certification

  • Artificial Intelligence for Communities Workshop
  • Modernized PhilGEPS for Merchants (Online)
  • Social Entrepreneurship (UPOU MODel)
  • Business Analytics Concepts and Frameworks (UPOU MODel)
  • Reviewing Internal Control System (TESDA)
  • Debt Management Module (TESDA & BDO Foundation)
  • Budgeting and Saving Module (BSP, TESDA & BDO Foundation)
  • Stakeholder Workshop on IRR of the New Government Procurement Act (UP Procurement Office)
  • Front Office Services – NCII (TESDA, Zambales)
  • NGCP 2024 Vendors’ Conference (Revised Standard Bidding Documents)
  • FedEx Accelerator Master Class: Strategic Supply Chain Management
  • DHL Express: Import Express Shipping Process
  • Customs Duty & Tax Computation & Regulatory Updates
  • NGCP e-Procurement System Vendor Orientation

Languages

English
Upper intermediate (B2)

Timeline

Administrative Assistant – Documentation, Procurement & Compliance

ROPE SYSTEMS CORPORATION
12.2017 - Current

Quality Control Staff

Datian Subic Shoes Inc.
07.2017 - 12.2017

Production Operator

Sanyo Denki Philippines, Inc.
12.2016 - 06.2017

Production Worker

R’Jell General Services Company
02.2010 - 09.2010

Front Office Services NCII - undefined

Magsaysay Memorial College

Bachelor of Science in Business Administration - Marketing Management

Magsaysay Memorial College
Karen Anne AdvinculAdmin Staff