Julie Anne Palma
108 J.P Rizal St. Poblacion 1,City Of San Jose Del Monte
Summary
Organized Document Controller known for high productivity and efficient task completion. Specialize in document management systems, record keeping accuracy, and compliance with regulatory standards. Excel at time management, problem-solving, and communication to enhance team effectiveness and project delivery. Hardworking professional experienced in field and ready for challenging assignments. Reliable in completing quality work and exceeding expectations. Dedicated administrative professional with experience in popular systems and software. Friendly employee with strong customer service and issue resolution skills.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Document Controller
Manila Water Company Inc.
09.2021 - Current
- Handles the processing (documents routing, sorting, scanning, stamps, filling, retrieval, distribution/transmittal) of incoming and outgoing documents/transmittals of assigned projects
- Maintains a document log for incoming and outgoing transmittals
- Ensure documents are complete, approved, acceptable and submitted within the agreed schedule
- Identifies, maintains, secure and protects the hard copies and e-copies of project folders
- Delivers reports on compliance and status of documents as directed by the Engineering Department Head
- Coordinates and collaborate with Project team and contractors to ensure proper and timely processing of project documents
- Coordinates and assist the records controllers in ensuring completeness of project folders
- Follow up overdue and pending docs from the Reviewers to ensure that agreed TAT is being followed and such other tasks as may be necessary for the completion of the Document Control for Rate Rebasing Projects.
Executive Assistant
Global Wealth Construction and Development Corporation
08.2017 - Current
- Responsible for providing comprehensive support to Management
- Acting as the point of contact between the executives and internal or external colleagues
- Organizing meetings and booking meeting rooms
- Handling correspondence directed to managers
- Making travel arrangements and detailed travel itineraries
- Preparing financial statements, reports, memo and other documents
- Handling basic bookkeeping task
- Filing and retrieving corporate records, documents and reports
- Researching and data to prepare documents for review and presentations by board of directors, committee and executives
- Helping preparing for a meeting
- Accurately recording minutes of meeting
- Using various software including word processing, spreadsheet, databases and presentation software
- Reading and analyzing incoming and out- going communication and other task as may be assigned.
Admin Supervisor
Richwell Trading Inc. (Goodyear)
03.2017 - 08.2017
- Responsible for the overall administrative functions of their organization and often oversee the support of executives, as well
- They supervise administrative staff, office managers and staff assistants, offering guidance and training while delegating work tasks and running payroll.
Project Technical Staff
Philippine Technological Council - Washington Accord Initiative
07.2016 - 03.2017
- Extensive experience in assisting the Executive Directorate of PTC in coordinating and monitoring the various PTC-WAI operational activities and the PTC Accreditation Board for Engineering Technology (ACBET)
Account Associate/Admin Assistant
Facilities Cleaning Services (FCS) - Servicio Filipino Inc.
02.2016 - 06.2016
- Providing customized solutions in addressing the client's specific outsourcing needs with high quality services in building cleaning & management that adhere to Cleaning Industry Management Standards (CIMS)
Project Technical Staff
Office of Programs & Standards Development Commission on Higher Education
10.2014 - 12.2015
- Providing support to the Technical Panel and Technical Committee, Centers of Excellence and Centers of Development, ASEAN and APEC for Engineering and Architecture collaboration meetings, conferences, seminars and workshops, consultations, orientations and other commitments engaged into by the Office of Programs and Standards Development
- This also include taking down notes, taking attendance, coordinating venues and other logistical requirements as maybe needed
- Preparing communications, letters, endorsements and other official communication; preparing administrative and financial documents for the financial obligations and other tasks as may be assigned of my immediate supervisor.
Data Encoder
Technical Panel for Architecture, Fine Arts and other related programs, Commission on Higher Education
06.2013 - 10.2014
- Providing support to the Technical Panel and Technical Committee meetings, conferences, seminars and workshops, consultations, orientations and other commitments engaged into by the Office of Programs and Standards Development
- This also include taking down notes, taking attendance, coordinating venues and other logistical requirements as maybe needed, routed communication, reproduce and preparing materials for the activities, encode the monitoring and evaluation documents
Accreditation Staff
Philippine Technological Council - Washington Accord Initiative
04.2012 - 06.2013
- I also have extensive experience in assisting the Executive Directorate of PTC in coordinating and monitoring the various PTC-WAI operational activities and the PTC Accreditation Board for Engineering Technology (ACBET): following up on activities, meetings, seminars and other similar commitments engaged into the PTC and ACBET
- This also include taking down notes, taking attendance, coordinating venues and other logistical requirements as maybe needed for such meetings, seminars, trainings, etc
- I also undertake coordination and logistical activities during CASEE training and Accreditation Review.
Education
Bachelor of Science in Business Administration-Management -
01.2012
Skills
- Document Management
- File documentation
- Compliance controls
- Reporting capabilities
- Document distribution
- Records Management
- Document retrieval
- Database Management
- Formatting understanding
- Quality Management
- File conversion
- File migrations and audits
- Project Support
- Records Maintenance
Certification
I hereby certified that the above information is true and correct to the best of my knowledge and belief.
References
- Engr. Glaza Garcia
- Ms. Charity Barerra
- Mr. Julius Ceasar Palma
Timeline
Document Controller - Manila Water Company Inc.
09.2021 - Current
Executive Assistant - Global Wealth Construction and Development Corporation
08.2017 - Current
Admin Supervisor - Richwell Trading Inc. (Goodyear)
03.2017 - 08.2017
Project Technical Staff - Philippine Technological Council - Washington Accord Initiative
07.2016 - 03.2017
Account Associate/Admin Assistant - Facilities Cleaning Services (FCS) - Servicio Filipino Inc.
02.2016 - 06.2016
Project Technical Staff - Office of Programs & Standards Development Commission on Higher Education
10.2014 - 12.2015
Data Encoder - Technical Panel for Architecture, Fine Arts and other related programs, Commission on Higher Education
06.2013 - 10.2014
Accreditation Staff - Philippine Technological Council - Washington Accord Initiative
04.2012 - 06.2013
Bulacan State University - Bachelor of Science in Business Administration-Management,
I hereby certified that the above information is true and correct to the best of my knowledge and belief.
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