Jane Nicole Tan

• Conducted thorough analysis of aged payables reports to identify potential issues and recommend corrective actions to management.
• Performed regular account reconciliations with bank statements to validate financial transactions'' accuracy in accounting records.
• Collaborated with procurement team to ensure accuracy in purchase orders, contracts, and pricing agreements with vendors.
• Participated in cross-functional projects, providing subject matter expertise on accounts payable processes and contributing to overall process improvements within the organization.
• Resolved complex payment issues through diligent research, clear communication with stakeholders, and timely escalation when needed.
• Provided accounts payable expertise to managers and staff members.
• Organized and maintained filing system for accounts payable documentation, ensuring easy access to relevant information when needed.
• Communicated with vendors to resolve discrepancies impeding payments.
• Provided support during audits, reconciling financial statements and supplying necessary documentation for review.
• Maintained accurate vendor records by regularly updating contact information, banking details, and tax identification numbers as required.
• Managed a high volume of invoices, ensuring accurate coding and prompt approval from relevant departments.
• Prepared month-end accruals schedules for finance department review, ensuring proper recognition of expenses within reporting periods.
• Trained junior staff members on accounts payable best practices, fostering a cohesive and knowledgeable team environment.
• Reached out to vendors and customers to verify information and follow up on client issues.
• Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.

• Ensured timely payments for all invoices, maintaining strong relationships with vendors and suppliers.
• Reduced invoice processing time with accurate data entry and timely vendor communication.
• Reached out to vendors and customers to verify information and follow up on client issues.
• Facilitated dispute resolution between company departments and vendors regarding payment issues or discrepancies in invoicing.
• Contributed to year-end closing process by ensuring all outstanding payables were accurately recorded and settled promptly.
• Updated vendor information regularly, ensuring accurate contact details and banking information for prompt payments.
• Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
• Maintained compliance with internal controls and external regulations related to accounts payable processes.
• Assisted in the preparation of monthly financial statements by providing accurate accounts payable information.
• Enhanced financial accuracy through diligent reconciliation of vendor statements and company records.
• Entered figures using 10-key calculator to compute data quickly.
• Strengthened financial operations by conducting bank reconciliations and financial reporting.
• Perform 2-way and 3-way match

• Responsible for overseeing the receipt, auditing and routing of incoming invoices, billings statements and claims for district funds
• Responsible for reviewing approved purchase orders for correct coding and encumbrances and proper routing are complete
• Responsible for adjusting accounting codes and dollar amounts as needed
• Responsible for reviewing issued purchase orders, making adjustments and cancellations as needed
• Responsible for ensuring that orders have been received and projects completed before making payment

Maintain Vendor files

• Responsible for maintaining accurate vendor files
• Responsible for conducting annual review of all vendor files to ensure all information is current
• Responsible for maintaining open communication with all vendors to ensure a culture of good customer relationships between the district and all vendors

• Process and verify invoices and expense reports for accuracy and compliance using SAP Business One.
• Maintain vendor records and payment schedules.
• Ensure timely and accurate payments to vendors and suppliers.
• Reconcile accounts payable transactions and resolve discrepancies.
• Respond to vendor inquiries and resolve payment-related issues.
• Assist in month-end and year-end closing procedures.
• Maintain and update accounts payable procedures and policies.

Billing and Posting of Payments

• Generate, review and send Statement of Accounts (SOA) to assigned accounts (Bank partners, Agents, Brokers, etc.) ensuring an up-to-date and accurate details
• Post payments in the system to keep policies in force
• Prints checks for payment

Reconciliation, Analysis and Collection of accounts

• Analyzes payment discrepancies vs. due premiums for proper allocation of payments.
• Analyzes rejected payments and performs timely clean-up of credit card online transactions
• Follows-up payment and ensures timely collection of outstanding accounts