SAP Business One
KAREN ATIENZA OLAEZ
Accounting Staff / Accounts Payable Specialist
Agoncillo
Summary
Well-qualified financial systems leader offering demonstrated skill and success in managing internal accounting processes, improving controls and strengthening systems for optimal performance. Proficient in all aspects of accounting, including accounts payable and receivable, budget administration and payroll. Gifted in building and leading solid teams to handle high-volume operations with consistency & accuracy. Observant Accounts Payable Specialists possessing in-depth knowledge of accounting standards, principles and procedures. Compiles payment data, monitors invoice processing and funds disbursement and prepares summarized income-expense reports. Analytical professional committed to accurately evaluating, recording and presenting financial data.
Overview
2025
2025
years of professional experience
6
6
Certifications
2
2
Languages
Work History
Accounts Payable Specialist
Scrubbed
San Fernando, Pampanga
05.2024 - Current
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Contributed to year-end closing process by ensuring all outstanding payables were accurately recorded and settled promptly.
- Reduced invoice processing time with accurate data entry and timely vendor communication.
- Collaborated with procurement team to resolve discrepancies between purchase orders and invoices received.
- Assisted in the preparation of monthly financial statements by providing accurate accounts payable information.
- Enhanced financial accuracy through diligent reconciliation of vendor statements and company records.
- Facilitated dispute resolution between company departments and vendors regarding payment issues or discrepancies in invoicing.
- Updated vendor information regularly, ensuring accurate contact details and banking information for prompt payments.
- Ensured timely payments for all invoices, maintaining strong relationships with vendors and suppliers.
- Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software.
- Matched purchase orders with invoices and recorded necessary information.
Accounts Payable Analyst
THE TABLE GROUP INC.
Bagumbayan Quezon City
3 2023 - 05.2024
- Receiving, processing, verifying and reconciling Invoices
- Verifying vendor accounts, pay vendors and resolve purchase order, invoice or payment discrepancies
- Collaborating with internal departments to gather, analyze and interpret financial data
- Monthly reconciliation with the suppliers
- Conducting monthly inventory for smallwares, food & non food
- Generated financial statements to analyze utility cost, repair and maintenance expenses
- Provided strong customer service and support to prevent invoice and expense issues
- Researched and resolved invoice and payment Issues for internal employees and external vendors
- Investigated inquiries relating to status of accounts
- Managed complex accounting projects and special assignments
- Assisted with annual audits by generating reports and collecting and consolidating invoice information
- Processed daily invoices, check requests and wire transfers of foreign and domestic currency
- Received vendor invoices, validated for accuracy and routed for approval to prepare for payment processing.
Specialist 1, Accounts Payable
EMERSON ELECTRIC ASIA
Quezon City
10.2022 - 12.2022
- Process vendor invoices in the Enterprise Resources Planning (ERP) system following the three-way matching principle
- Validate approval, completeness, correctness of invoice details and encode them into the system
- Research and investigate to clear disputed invoices and provide recommendations
- Communicate issues and concerns regarding disputes encountered by compiling all details in the SharePoint - with Issues control sheet
- Listened and responded to customer requests and forwarded necessary information to superiors
- Interpreted clients' needs and introduced Services to fit specific requirements
- Attended training programs to deepen Professional skillset and assisted in training fellow store associates on existing and new training programs
- Followed all company policies and procedures to deliver quality work
- Analyzed marketing data and trends to identify opportunities for improvement
- Built and managed relationships with key clients and partners to drive growth
- Created and delivered presentations to internal and external stakeholders to showcase work
- Coordinated and executed marketing campaigns to generate new leads and sales opportunities
Accounting Assistant / Bookkeeper
V. THE VILLAS REALTY & DEVELOPMENT CORP.
Bagumbayan Quezon City
05.2019 - 10.2022
- Establishing different accounts
- Maintaining records of financial transactions by posting and verifying
- Defining bookkeeping policies and procedures
- Developing systems to account for financial transactions by establishing a chart of accounts
- Maintaining subsidiary accounts by posting, verifying and allocating transactions
- Reconciling entries to balance subsidiary accounts
- Maintaining a balanced general ledger
- Preparing a trial balance for the accountants
- Preparing financial reports by collecting, analyzing and summarizing accounting information
- Ensuring compliance with federal, state and local legal requirements
- Monitoring for variances from the projected budget
- Advising management on compliance needs
- Assisting in financial activities such as running payroll and generating invoices
- Used accounting software to prepare weekly and monthly financial reports
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable
- Maintained clean and organized files by keeping accounts payable records up-to-date
- Transferred data and documents to facilitate system migration and software updates
- Completed financial reports, providing insight into performance, operations, and cash flow
- Analyzed financial discrepancies and provided solutions for accurate financial records
- Checked general ledger entries to increase accuracy, prevent significant errors and identify adjustments
Customer Assistant
SUPER SHOPPING MARKET INC.
Lemery Batangas
10.2017 - 04.2019
- Handling all incoming customer queries and questions
- Providing the appropriate service and information or referring clients to another department
- Referring problematic issues that they cannot solve to the management
- Resolving customer concerns and issuing refunds if needed
- Maintaining an accurate customer relationship management database by entering and updating client information
- Providing quotations and checking product availability
- Handling payment transactions
- Adhering to the company policies and procedures at all times when assisting customers
- Answered customer questions about products and services, helped locate merchandise, and promoted key items
- Conducted product demonstrations to highlight features and redirect objections to positive aspects
- Engaged in friendly conversation with customer to better uncover individual needs
- Used in-store system to locate inventory and place special orders for customers
- Delivered energetic responses to customers in-store and by telephone, going above and beyond to serve needs
- Provided exceptional services and pleasant shopping experiences to retail customers
Sales Clerk
WESTERN PINNACLES SALES
Lemery Batangas
04.2016 - 07.2016
- Elevate feedback from customers to management
- Placed new merchandise on shelves and racks in appealing, organized arrangements to drive sales
- Kept front check out area clean and organized for efficient service
- Maintained customer satisfaction with quick and professional handling of product returns
- Scanned merchandise and bagged using appropriate strategies for different items
- Processed payments and returns with accuracy and efficiency
- Assisted customers by finding items quickly to boost store satisfaction rates
- Inspected floor displays, noted missing items, and immediately replenished merchandise
Education
Bachelor of Science - Business Administration, Financial Management
BATANGAS STATE UNIVERSITY- Lemery Campus
Lemery 01.2013 - 4 2017
Secondary -
GOV. FELICIANO LEVISTE MEMORIAL NATIONAL HIGH SCHOOL
Lemery 01.2009 - 4 2013
Elementary -
AYAO-IYAO ELEMENTARY SCHOOL
Lemery 01.2003 - 4 2009
Skills
Financial Statement
Account Analysis
Quickbooks
Oracle
SAP Business One
Xero
Invoice Processing
Microsoft Excel Expertise
Bank Reconciliation
Accounts Receivable
Conducting monthly inventory
Generated financial statements
Received vendor invoices
Provided strong customer service
Managed complex accounting projects
Processed daily invoices
Adaptability and Flexibility
Financial Records and Reporting
Month-end closing
Tax Preparation
Bookkeeping Software
References
- May - Anne Vergara, Bank Teller, Land Bank of the Philippines, 0926 604 8492
- Jane Dorethy, Accounting Supervisor, V - The Villas Realty & Development Corp., 0917 659 2898
- Tjay Christian B. Cabello, Emapta Inc. Financial Planning & Analysis, 0991 903 2238
Training
Metro Lemery Medical Center, Administrative Department, 01/23/17, 05/14/17, 600 hrs
Personal Information
- Age: 28
- Place of Birth: Batangas
- Height: 165cm
- Weight: 55 kgs
- Father's Name: Renato R. Olaez
- Mother's Name: Pablita A. Olaez
- Date of Birth: 10/23/96
- Gender: Female
- Nationality: Filipino
- Marital Status: Married
- Religion: Roman Catholic
Software
Dynamic NAV
Quickbooks Desktop
Quickbooks Online
Xero
Billcom
Perfect Law
SAP Inventory
Certification
2024 Statement of Cashflow Prerequiisite
Timeline
2024 Statement of Cashflow Prerequiisite
08-2024
2024 Financial Statements Quality Review:Prerequisite
08-2024
Xero Advisor Certified
07-2024
BILL Certification Training Accounts Payable
07-2024
Accounts Payable Specialist
Scrubbed
05.2024 - Current
Basic of US GAAP and IFRS
05-2024
NPO Accounting: Revenue Recognition
05-2024
Specialist 1, Accounts Payable
EMERSON ELECTRIC ASIA
10.2022 - 12.2022
Accounting Assistant / Bookkeeper
V. THE VILLAS REALTY & DEVELOPMENT CORP.
05.2019 - 10.2022
Customer Assistant
SUPER SHOPPING MARKET INC.
10.2017 - 04.2019
Sales Clerk
WESTERN PINNACLES SALES
04.2016 - 07.2016
Bachelor of Science - Business Administration, Financial Management
BATANGAS STATE UNIVERSITY- Lemery Campus
01.2013 - 4 2017
Secondary -
GOV. FELICIANO LEVISTE MEMORIAL NATIONAL HIGH SCHOOL
01.2009 - 4 2013
Elementary -
AYAO-IYAO ELEMENTARY SCHOOL
01.2003 - 4 2009
Accounts Payable Analyst
THE TABLE GROUP INC.
3 2023 - 05.2024