Elena Joyce Pabalan
Cainta,BAN
Summary
Detail-oriented Accountant and Bookkeeper with 5+ years of experience delivering end-to-end bookkeeping, payroll, BAS/IAS lodgments, and compliance solutions. Skilled in Xero, QuickBooks, NetSuite, and MYOB, with strong understanding of Australian GST and payroll legislation. Industry experience spans SaaS and technology start-ups, retail, medical and dental practices, project management, and real estate. Known for improving accuracy, streamlining workflows, and supporting clients with timely reporting and ATO compliance.
Overview
6
6
years of professional experience
1
1
Certification
Work History
Bookkeeper
Fullstack Advisory Pty Ltd
01.2025 - Current
- Manage end-to-end bookkeeping for early and growth-stage start-ups in SaaS, robotics, technology, and F&B, using Xero for multi-currency transactions (e.g., AUD, USD, NZD, EUR, GBP and others as required).
- Experienced in financial integrations across AMEX, Airwallex, Wise, Revolut, CBA, ANZ, and PayPal for seamless reconciliations and cash management.
- Use Hubdoc and Dext for automated document capture and entry, ensuring accurate and efficient processing within Xero.
- Process payroll in Xero, including reconciliations, compliance checks, overtime, bonuses, reimbursements, and on-time payments under Australian legislation.
- Manage superannuation batch payments and prepare SGC statements for overdue contributions.
- Prepare and lodge TPAR workpapers, ensuring full ATO compliance.
- Oversee STP lodgments, year-end finalisation, and payroll compliance resolutions in Xero.
- Prepare and lodge BAS (monthly/quarterly) and IAS (monthly) using Xero Tax and the ATO portal, ensuring accurate GST compliance across industries.
- Manage payroll tax lodgments and returns for VIC, NSW, and QLD.
- Calculate and lodge PAYGI variations based on client net profit, particularly during June BAS, using Xero Tax.
- Record and track timesheets in Xero Practice Manager, supporting accurate billing, payroll, and productivity analysis.
- Prepare monthly and quarterly VCFO (management) reports, cash flow forecasts, and comparative performance dashboards, providing strategic insights for client decision-making.
- Designed and implemented a cash flow reporting template adopted firm-wide, improving financial planning and visibility for start-ups.
- Lead Xero migrations, post-migration clean-ups, and process optimisation for scaling businesses.
- Act as primary point of contact for client queries on bookkeeping, payroll, compliance, and reporting matters.
- Liaise directly with the ATO to resolve superannuation, payroll, and activity statement issues through Xero Tax and client accounts.
Bookkeeper
MCM House Pty Ltd
08.2023 - 10.2024
- Performed daily reconciliations for deposits and disbursements across multiple bank and merchant accounts in the furniture and lifestyle retail industry using Oracle NetSuite.
- Monitored and tracked direct customer deposits through Shopify, Square, Afterpay, Zip, Humm, EFTPOS, and cash, ensuring accurate posting in NetSuite.
- Updated daily cash flow reports in NetSuite and supported month-end closing for cash-related accounts.
- Assisted with BAS lodgments and collaborated closely with the Financial Controller and CFO through NetSuite reporting tools.
- Coordinated with showroom teams to resolve customer payment and reconciliation issues reflected in NetSuite.
- Ensured accuracy in reconciliations across all payment platforms, supporting smooth financial reporting in Oracle NetSuite.
Intermediate Accountant
Prosperity Advisers Group
12.2022 - 08.2023
- Prepared tax returns for individuals, partnerships, trusts, and companies in compliance with Australian tax legislation using Xero Tax (occasional use of MYOB).
- Completed BAS and IAS lodgments, Fringe Benefit Tax calculations, and basic Capital Gains Tax computations through Xero Tax.
- Conducted quarterly and year-end reconciliations for multiple clients, including those in the medical and professional services industries, within Xero.
- Prepared tax planning workpapers and comparative reports for client review using Xero Workpapers.
- Assisted in ad hoc accounting adjustments and advanced Excel formatting tasks to support compliance and reporting.
- Streamlined quarterly reconciliation processes in Xero, improving efficiency and supporting accurate reporting.
Accountant
OURCFO Pty Ltd
10.2020 - 11.2022
- Managed bookkeeping, daily bank reconciliations, AP/AR, and accounts email monitoring for clients across diverse industries (medical, dental, and project management) using Xero and MYOB AccountRight.
- Integrated third-party systems with accounting software and generated client invoices within Xero and MYOB AccountRight.
- Conducted weekly and month-end client meetings to review financial performance and provide advisory support.
- Processed payroll in Xero and MYOB AccountRight, including overtime, bonuses, terminations, and reimbursements.
- Filed Single Touch Payroll (STP) and managed PAYG summaries through Xero and MYOB AccountRight.
- Ensured compliance with BAS, IAS, payroll tax, and superannuation obligations in line with Australian GST rules, using both the ATO portal and Xero Tax.
- Prepared month-end financial statements, management dashboards, and year-end reports from Xero and MYOB AccountRight.
- Consistently delivered payroll and BAS lodgments on time, supporting client compliance and operational needs.
Accounting Assistant
Golden MV Holdings, Inc.
06.2019 - 06.2020
- Conducted audits, managed petty cash, post-dated checks, and ensured tax compliance in the real estate and property development industry using NOAH and Excel.
- Prepared vouchers, processed supplier payments, and compiled monthly financial reports through NOAH and Excel.
- Generated sales, expense, and collection reports for management with NOAH and Excel, supporting data-driven decision-making.
Education
Accountancy
La Salle College Antipolo
Antipolo City, Province Of Rizal04-2018
Skills
- End-to-End Bookkeeping & Payroll Processing
- BAS, IAS & PAYGI Lodgments
- Financial Reporting & Analysis
- Bank, Credit Card & Account Reconciliations
- Superannuation & SGC Compliance
- TPAR Reporting & Preparation
- Payroll Tax Lodgments (VIC, NSW, QLD)
- Cash Flow Forecasting & Budgeting
- Tax Preparation – Individuals, Companies & Trusts
- Fixed Assets & Depreciation Management
- Regulatory Compliance & ATO Liaison
- Client Relationship Management & Advisory
Certification
- Member – Institute of Certified Bookkeepers (UK)
- Member – National Institute of Accounting Technicians
- QuickBooks Certified ProAdvisor
- Xero Advisor Certified
- Xero Payroll Certified
Courses
- Review of Bookkeeping Skills & Accounting Cycle | NIAT | 2024
- People Handling Skills | Guthrie-Jensen | 2022
- Australian Taxation: Individual Tax Return | MSTConnect | 2022
Languages
English
Filipino
Software
Xero
QuickBooks Online
Oracle NetSuite
MYOB AccountRight
Microsoft Office
HubSpot
Xero Practice Manager
Xero Tax
Xero Workpapers
Practice Ignition
Mondaycom
Podio
Harvest
Futrli
Timeline
Bookkeeper
Fullstack Advisory Pty Ltd
01.2025 - Current
Bookkeeper
MCM House Pty Ltd
08.2023 - 10.2024
Intermediate Accountant
Prosperity Advisers Group
12.2022 - 08.2023
Accountant
OURCFO Pty Ltd
10.2020 - 11.2022
Accounting Assistant
Golden MV Holdings, Inc.
06.2019 - 06.2020
Accountancy
La Salle College Antipolo
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