Charize Faye Saludares
Administrative Assistant / Agricultural Engineer
Tagum City, Davao Del Norte
Summary
Skilled in optimizing office administration and enhancing client relations. Demonstrated analytical abilities in document control and data management, while fostering a collaborative environment. Committed to confidentiality and efficient recordkeeping, driving team productivity and operational success. Seeking to transition into new field where these transferable skills can drive impactful results.
Overview
6
6
years of professional experience
7
7
years of post-secondary education
3
3
Certifications
Work History
Business Development Assistant
Euro Hydro Power (Asia) Holdings, Inc.
Davao City, Davao Del Norte
05.2021 - 11.2024
- Engaged with customers to build business relationships.
- Developed knowledge of company products and services to make suggestions according to customer needs.
- Maintained client information and accounts in company databases.
- Provided administrative support to the Business Development team, streamlining processes for increased efficiency.
- Educated staff on organizational mission and goals to help employees achieve success.
- Devised and implemented processes and procedures to streamline operations.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Boosted team productivity by managing communication channels and ensuring timely responses to inquiries.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
- Facilitated cross-departmental communication, organizing meetings to discuss project progress and align objectives.
- Coordinated travel arrangements for staff, ensuring cost-effective and timely accommodations and transportation.
Document Controller
Euro Hydro Power (Asia) Holdings, Inc.
05.2021 - 11.2024
- Monitored due dates and deadlines and worked to submit all documents on time or early.
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
- Carefully reviewed all documents and reports for completeness and accuracy.
- Coordinated document exchange between departments, contractors, suppliers, and customers.
- Ensured timely submission of project documents by closely monitoring deadlines and prioritizing tasks accordingly.
- Managed version control effectively, ensuring that all team members accessed the most up-to-date documents for reference or editing purposes.
- Maintained accurate records of all project-related documents, facilitating quick retrieval when needed.
- Safeguarded sensitive information through stringent adherence to company confidentiality policies and procedures.
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
- Created project control documentation to support needs of important projects.
- Assisted in the preparation of regular document control reports for senior management, providing valuable insights into project progress and areas requiring attention.
- Supported quality assurance efforts by conducting thorough audits of existing documentation and making necessary revisions as needed.
- Maintained strict compliance with industry regulations governing document retention periods, archiving obsolete materials promptly and securely when required.
- Pitched in to assist departmental external ISO Audit with special projects and tasks.
- Prepared documents for projects in accordance with project manager, team, or client specifications.
- Performed document reproduction, printing documents from electronic sources such as email attachments, PDF files and cloud storage.
- Identified areas of weakness and recommended or implemented process improvements.
Pollution Control Officer
EHPAHI - Marbel1 Hydroelectric Power Plant
Koronadal City, South Cotabato
11.2022 - 11.2024
- Reduced environmental risks by conducting thorough site assessments and implementing corrective actions.
- Improved company''s compliance with environmental regulations through regular monitoring and reporting activities.
- Developed and implemented effective waste management strategies, reducing disposal costs and minimizing environmental impact.
Administrative Assistant
Saquiya Services Corp.
Davao City, Davao Del Norte
01.2019 - 07.2019
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Boosted team productivity by managing communication channels and ensuring timely responses to inquiries.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Assisted coworkers and staff members with special tasks on daily basis.
- Managed filing system, entered data and completed other clerical tasks.
- Monitored office supplies inventory, ensuring availability of essential items without overstocking.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Established administrative work procedures to track staff's daily tasks.
Data Encoder
Greenstar Logistics, Inc.
Davao City, Davao Del Norte
09.2018 - 07.2019
- Prepared source data for computer entry by compiling and sorting information.
- Maintained daily production logs of activities and completed work.
- Reduced errors in encoded data by conducting thorough quality checks on completed work.
- Maintained high levels of confidentiality, ensuring sensitive data was handled appropriately during the encoding process.
- Completed daily data back-up to secure records.
- Enhanced data accuracy by meticulously encoding information from various sources.
- Ensured consistency across datasets by working closely with fellow encoders and adhering to established guidelines.
- Facilitated open lines of communication between team members, fostering a collaborative environment that promoted high levels of efficiency and accuracy in data encoding tasks.
- Provided administrative and clerical support to delivery and accounting team.
- Maintained files, records, and chronologies of entry activities.
- Compiled, verified accuracy, and sorted information to prepare source data for computer entry.
Education
Bachelor of Science - Agricultural Engineering
University of Southeastern Philippines
Tagum City, Davao Del Norte 03.2012 - 07.2019
Skills
Computer skills
Data entry
Administrative support
Office administration
Appointment scheduling
Office management
Customer and client relations
Recordkeeping
Confidential document control
Proofreading
Records management systems
Computer proficiency
AutoCAD
Analytical skills
Decision-making
Self motivation
Certification
Online Basic Training Course for Pollution Control Officer - 2022
Timeline
Pollution Control Officer
EHPAHI - Marbel1 Hydroelectric Power Plant
11.2022 - 11.2024
Online Basic Training Course for Pollution Control Officer - 2022
11-2022
Training and Orientation on Integrated Management System (IMS) -2022
06-2022
Business Development Assistant
Euro Hydro Power (Asia) Holdings, Inc.
05.2021 - 11.2024
Document Controller
Euro Hydro Power (Asia) Holdings, Inc.
05.2021 - 11.2024
Safety and Health Seminar for Safety Officer 1 - 2019
04-2019
Administrative Assistant
Saquiya Services Corp.
01.2019 - 07.2019
Data Encoder
Greenstar Logistics, Inc.
09.2018 - 07.2019
Bachelor of Science - Agricultural Engineering
University of Southeastern Philippines
03.2012 - 07.2019
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