Vilma Suarez
Consultant
Caloocan,00
Summary
Dynamic Administrative Officer with a proven track record at NEWEY INDUSTRIES CORP., excelling in office administration and communication. Expert in document management and budgeting, I enhanced workflow efficiency and improved customer service response times. A fast learner and organizational leader, I thrive in fast-paced environments, ensuring seamless operations and strategic support.
Overview
34
34
years of professional experience
Work History
Administrative Officer
NEWEY INDUSTRIES CORP.
Caloocan City, Metro Manila, Philippines
03.2003 - 10.2025
- Managed scheduling and coordination of meetings to optimize time management for executives.
- Developed and maintained filing systems to ensure easy access to critical documentation.
- Oversaw procurement activities, negotiating with vendors to secure cost-effective supplies.
- Responsible in the processing ad renewal of permit (Mayor's Permit, DENR permits, Permit to Operate) licenses (PNP License, PDEA License, FPA License, FDA License) registrations (LTO registrations of all company vehicles, personal driver's licenses of top management) certificates (Priority Chemical List Certificates, Certificate of Product Registrations, etc)
- Prepares attendance (from raw source like bioscan) analyze overtime for payroll purposes.
- Collaboration on employees concerns with mandatory benefits such as SSS, Pag-ibig and Philhealth.
- Attends trainings, symposiums, seminars and other activities related to company operations.
- Assist collection of bad debts and file legal cases if necessary
- Monitor renewals and RPT payments of personal and company properties.
- Led initiatives to improve customer service response times through effective communication strategies.
- Notified proper authorities and leadership in emergency situations.
- Coordinated travel arrangements for executive staff members ensuring smooth itineraries aligned with schedules or preferences where possible.
- Ensure all mandatory reports to government agencies are submitted as scheduled to avoid penalties.
- Served as liaison between employees and management to address workplace issues effectively while maintaining confidentiality when necessary.
- Managed office budget, tracking expenses and optimizing resource allocation for cost efficiency.
- Handled sensitive information discreetly while adhering strictly to company policies regarding confidentiality or legal compliance requirements.
- Assisted in recruitment efforts by screening candidates, conducting interviews, and providing feedback on potential hires.
- All other tasks that may be assigned from time to time.
Executive Assistant to the President
NETRUMA Inc.
Valenzuela, Metro Manila, Philippines
08.1991 - 09.2002
- Coordinated executive communications and meeting schedules to optimize workflow efficiency.
- Managed confidential documents and maintained organized filing systems for sensitive information.
- Reports directly to the President.
- Developed comprehensive itineraries for business travel, ensuring seamless logistics and accommodations.
- Take Minutes of the Meeting during Mancom, Sales and Conferences.
- In-Charge of event organizing including family/personal events of the President.
- Submit reports as required and as scheduled.
- Prepared detailed reports and presentations, supporting strategic decision-making at the executive level.
Education
Bachelor of Science - Commerce / Major Accounting
CENTRO ESCOLAR UNIVERSITY
Mendiola, Manila03-1981
Skills
- Office administration
- Scheduling and calendar management
- Document management
- Meeting facilitation
- Computer Literate
- Environmental Advocate
- Public Relations
- Communication Efficient
- Organizational leadership
- Multitasking and time management
- Fast learner
- Customer service
- Budgeting and finance
Timeline
Administrative Officer
NEWEY INDUSTRIES CORP.
03.2003 - 10.2025
Executive Assistant to the President
NETRUMA Inc.
08.1991 - 09.2002
Bachelor of Science - Commerce / Major Accounting
CENTRO ESCOLAR UNIVERSITY