Victoriano Rex Fidelis
HR General Affairs / Admin Executive Assistant
Quezon City, Metro Manila,00
Summary
Dependable professional with 22 years of experience providing effective and comprehensive support to senior executives. Seeking a position aligned with expertise in general administrative, HR matters, document control, computer operations, office procedures, and human relations. International experience has enhanced communication skills, adaptability, and appreciation for diversity. Proficient in various computer software and office equipment, serving as a valuable resource for personnel support. Open to new opportunities for foreign business travel to further enrich professional journey.
Overview
45
45
years of professional experience
25
25
years of post-secondary education
12
12
Certifications
Work History
Admin Head of Operations/Compliance Officer
KINGWIZARD SECURITY AGENCY
05.2024 - Current
- - Establish and maintain compliance frameworks to ensure regulatory adherence.
- - Supervise operational activities to optimize efficiency and procedural integrity.
- - Conduct internal audits and implement risk mitigation strategies.
- - Educate employees on compliance policies through training and guidance.
- - Collaborate with teams to integrate compliance measures into daily operations.
- - Design and enforce security protocols to safeguard assets, personnel, and data.
- - Lead security personnel in recruitment, training, and performance management.
- - Oversee security operations, ensuring timely response to incidents and risks.
- - Conduct threat analysis and implement preventive security strategies.
- - Ensure compliance with security laws, regulations, and industry standards.
- - Monitor security practices to ensure alignment with regulatory requirements.
- - Conduct audits to assess risks and compliance effectiveness.
- - Develop security compliance programs to strengthen operational standards.
- - Ensure adherence to security laws through continuous oversight and reporting.
- - Investigate and address security-related compliance violations.
- - Provide security personnel with ongoing training on compliance obligations.
- - Keep updated on evolving industry regulations and security best practices.
HR General Affairs
Fluor Consultants B.V.
12.2016 - 12.2017
- Company Overview: Al Zour Refinery Project
- Responsible for the day to day organization of the site administrative and organizational tasks (which are often to be dealt with in a confidential way), general affairs, assistance to the manager and other managers.
- Provide support for administration of the performance management system. Advise employees help manage process work-flow and related documentation.
- Interface with internal employees regarding general affairs and administrative support functions.
- Procurement (Field Purchase Request (FPR)/inventory control of office stationaries.
- Provide administrative support for the effective operation of the HR office; establish and follow office procedures; develop and implement process improvements.
- Assist with preparing reimbursement, voucher and other claim.
- Update Weekly Phone Directory.
- Coordinate a weekly Meal Request Report to the Catering Vendor.
- Update daily calendar for conference room reservation.
- Coordinate with HSE Department regarding the confirmation of HSE Induction for new arrival employee.
- Works with HR and others to develop common standards and procedures that will enhance the administrative function.
- Al Zour Refinery Project
HR Admin Specialist II
Fluor Arabia Ltd.
07.2010 - 07.2015
- Company Overview: Ma’aden Aluminum Project
- Performs general administrative duties that may include handling confidential matters and maintaining personnel records (201 File).
- Works with HR and others to develop common standards and procedures that will enhance the administrative function.
- Assists in the training and/or in-processing orientation of new recruits in understanding company policies and procedures.
- Updates and maintains a clearly defined functional track Personnel Information program on system database (Microsoft Access).
- Tracks and maintains various documents’ validity i.e. IQAMA (Residence Permit Card), Multiple Visa’s, Saudi Driving License, Asian & Westerners Medical Insurance and Passport of all employees.
- Review Employee/Travel Authorization Request prior to approval.
- Prepares various employee check-out list.
- Interprets and implements company policies and procedures applicable to employees.
- Organize and supervise handling of employee confidential records and files.
- Maintains a clearly defined functional track, outlining the qualifications and competencies required for the profession, while maintaining the existing supervisor/administrative assistant relationship.
- Under general direction, prepares special reports and summaries i.e. Employees Departure/Arrival Report, Contact Directory.
- Distributes, sorts, reads, and annotates incoming mail and documents, attaching the appropriate files to facilitate necessary action.
- Provides the necessary action required on requests directed to Department Manager.
- Ma’aden Aluminum Project
Office Service Specialist I
Fluor Arabia Ltd.
05.2009 - 07.2010
- Company Overview: Saudi Kayan Petrochemical Complex Project
- Performs general administrative duties that may include handling confidential matters and maintaining engineering drawings and RFI Records.
- Maintains and update control of all engineering drawings, vendor documents, data sheets, pipe hangers and system description specs.
- Maintains documentation section according to Fluor standards.
- Maintaining Project Document control process (i.e. tracking and reporting on Project document status).
- Supporting engineering documents and drawing process, by coordinating document movements, as defined in the agreed process.
- Maintaining and registering of incoming and outgoing Engineering Change Notices or Orders and Site queries, in accordance with agreed process.
- Support and facilitate the document revision cycle for the documents produced by the Project Team.
- Arrange scanning of as-built drawing prior to input into database.
- Update and maintain the close out process with all relevant information, location of drawing, archive box number etc.
- Schedules appointments and coordinates the department’s or manager’s interface with other company organizations, clients, and external groups.
- Provides the necessary action required on requests directed to Department Manager.
- Coordinate meeting activities and support development of Administration system.
- Coordinate the interaction between senior management team.
- Maintains high-level of awareness of Manager’s activities in order to proactively anticipate Manager’s needs.
- Prepares “first draft” of correspondence – composes correspondence for Manager’s signature.
- Maintains daily appointment calendar.
- Establishes and maintains department files.
- Coordinates and sets up meetings.
- Handles all administrative responsibilities with minimum supervision.
- Researches and abstracts information and supporting data in preparation for meetings, work projects, reports and presentations.
- Saudi Kayan Petrochemical Complex Project
Department Secretary
Fluor Arabia Ltd.
03.2007 - 05.2009
- Company Overview: Jeddah Municipality
- Maintains knowledge of safety policies and procedures and performs assigned duties in a safe manner. If supervising others, has responsibility for the safety of those being supervised and ensures they comply with established safety policies and procedures and practice safe work habits.
- Performs general administrative duties that may include handling confidential matters, HSE Statistics Report and QA Inspection Report.
- Maintaining Project Document control process (i.e. tracking and reporting on Project document status).
- Maintaining and registering of incoming and outgoing Engineering Change Notices or Orders and Site queries, in accordance with agreed process.
- Support and facilitate the document revision cycle for the documents produced by the Project Team.
- Arrange scanning of as-built drawing prior to input into database.
- Schedules appointments and coordinates the department’s or manager’s interface with other company organizations, clients, and external groups.
- Provides the necessary action required on requests directed to Department Manager.
- Coordinate meeting activities and support development of Administration system.
- Updates the Contingency Manual for the Fluor Project, as needed.
- Performs a variety of highly-sensitive, confidential duties with discretion.
- Prepare Weekly Safety Topic for copy and distribution to every Department.
- Prepare Daily Activity Report and Monthly Activity Report.
- Maintains high-level of awareness of Manager’s activities in order to proactively anticipate Manager’s needs.
- Prepares “first draft” of correspondence – composes correspondence for Manager’s signature.
- Maintains daily appointment calendar.
- Establishes and maintains department files.
- Researches and abstracts information and supporting data in preparation for meetings, work projects, reports and presentations.
- Demonstrates proficiency on company standard personal computer equipment and software with the ability to train others.
- Responsible for ensuring that project correspondence and project documentation are handled according to a prescribed format.
- Sets up and maintains project log books and correspondence numbering system, both hard copy and electronic.
- Develops working knowledge of HSE programs by applying HSE procedures.
- Administers a specific function of the HSE program on the project level or in an office.
- Creates and administers the specific HSE program to all levels of employees on the project or in the office.
- Promotes HSE awareness and fosters this awareness throughout the company or project.
- Maintains records, reports, or documents that may be required to meet corporate or regulatory requirements, including monitoring application of HSE standards.
- Performs other duties as assigned.
- Jeddah Municipality
HR Administrator
ABV ROCK GROUP KB
11.2001 - 11.2005
- Company Overview: Saudi Strategic Storage Program (SSSP)
- Interprets and implements company policies and procedures applicable to Asian employees (i.e. Filipino, Sri Lankans and Pakistanis).
- Conduct in-processing orientation for all new Asian recruits.
- Organize and supervise handling of employee confidential records and files.
- Supervise Asian Administration and Travel Sections of the Personnel Department.
- Prepare various monthly manpower reports, insurances and process various insurance claims (death, disability, accident, etc.).
- Responsible in preparing various personnel and recruitment memos, letters, faxes, etc.
- Process contracts for Asian employees to be rehired and employees to be terminated.
- Keeps track of employee performance appraisal during the employee’s probation and contract completion periods.
- Computerization of personnel records (201-files).
- Preparation of monthly manpower statistical reports, total manpower strength by nationality, by project, by site.
- Tracks various documents’ expiration i.e. passport, driving license, resident permit (iqama) and medical insurances.
- Renders orientation procedure for all new Asian recruits.
- Updates recruitment and re-assignment reports in personnel database.
- Updates non-manual staffing program on system database.
- Review Travel Authorization Request prior to approval.
- Updates family, management housing report.
- Prepares Employee Status Notice (ESN) to effect personnel action, i.e., new hire, re-hire, compensation changes, termination, etc.
- Saudi Strategic Storage Program (SSSP)
Physical Education Instructor
Philippine Science & Technology Centers (PSTC)
06.1999 - 10.2001
- Company Overview: Physical Education Department
- Teaching Martial Arts (i.e. Karate, Aikido and Arnis), First Aid and Work Ethics Subject.
- Organizing school sports fest and extracurricular activities of students.
- Physical Education Department
Karate Coach
Saudi Service & Operations Corporation (SSOC)
01.1996 - 01.1999
- Company Overview: King Abdulaziz Military Air Base
- Teaching Karate and Defensive Tactics to Royal Saudi Air Force.
- Conducting a quarterly Physical Fitness Test as required to all Saudi soldiers.
- King Abdulaziz Military Air Base
Secretary
ABV ROCK GROUP KB
08.1992 - 08.1995
- Company Overview: Saudi Strategic Storage Program (SSSP)
- Types various communications, letters, and various contract agreements.
- Transmission of various faxes and telex messages.
- Taking of dictation and transcribing from shorthand notes.
- Arranges various airline and hotel reservations for Department Employees.
- Maintains appointment calendar of the Department Manager.
- Routine distribution of all incoming/outgoing fax and telex messages.
- Provides travel coordination for the project employees.
- Performs other duties as assigned.
- Saudi Strategic Storage Program (SSSP)
Senior Clerk
TAMIMI Global Company
02.1990 - 02.1992
- Company Overview: Operation and Maintenance
- Responsible for the coordination of all maintenance and repair work in area of responsibility housing problem at Al-Huwaylat, Al-Defi and Al-Fanateer, Jubail.
- Guide and improve maintenance and repair activities in his area of responsibility.
- Generates Work Requests (but is not the primary author of all Work Requests), or reviews incoming Work Requests to be sure they are correctly prepared with the following criteria.
- Indicates to the Maintenance Supervisors what emergency work must interrupt the Daily Work Schedule, and indicates what jobs on the Daily Work Schedule are to be replaced by the Emergency work.
- Coordination of all maintenance and repair work in the area of responsibility.
- Performs other duties as assigned.
- Operation and Maintenance
Clerk Typist
E.C. Remigio & Alliance Customs Brokerage
01.1980 - 01.1983
- Company Overview: Import & Export Processing
- Prepare and types various Bill of Ladings for importation and exportation of products to process at Philippine Customs.
- Recommends new procedures, forms, etc., to improve efficiency. Implements approved procedures.
- Operates standard office equipment such as typewriters, copiers, FAX machines and calculators.
- Performs a variety of clerical duties allowing for some latitude for independent judgment.
- Import & Export Processing
Education
Physical Education Course -
Philippine Institute of Physical Education & Sports (PIPES)
01.1987 - 01.1989
Radio Communication Operator Course - undefined
Central Technological Institute
01.1977 - 01.1991
High School Graduate - undefined
Timoteo Paez Integrated Pilot School
01.1973 - 01.1977
Elementary Graduate - undefined
Arsenio H. Lacson Elementary School
01.1968 - 01.1973
Skills
Operational excellence
Licenses Certifications Clearances
- New Hire Roadmap, 10/31/17, Fluor University
- GS108 Business Case for Global Workforce Diversity & Inclusion, 10/31/17, Fluor University
- GS106 Defining Diversity & Inclusion, 10/30/17, Fluor University
- HSE100 HSE Management System - Overview, 03/21/17, Fluor University
- 2017 Fluor Annual Ethics Certification (hq6aFLU), 03/19/17, Fluor University
- Fluor Operating System Requirements (OSR), 03/19/17, Fluor University
- HSE103 Field Assignment Safety Guidelines, 03/19/17, Fluor University
- Office Interview - Confidence & Persistence, 07/07/15, Fluor University
- Open Mind, Open World Improving Intercultural Interactions, 06/07/15, Fluor University
- Building for the Future - Brand yourself to others, 06/07/15, Fluor University
- Building for the Future - Create a skill development plan, 06/07/15, Fluor University
- Building Employee Morale - Missed Opportunities, 06/07/15, Fluor University
- Business Etiquette: Enhancing Your Image, 05/07/15, Fluor University
- Career Development - Identify your current skills and capabilities and determine what gaps exist, 05/07/15, Fluor University
- Career Development - Learn how to brand and promote what you love to do, 05/07/15, Fluor University
- Coaching Skills: Introduction (Part 1 of 5), 05/07/15, Fluor University
- Building an Effective Leadership Team, 05/07/15, Fluor University
- Beyond Words: Hiring & Interviewing III, 05/07/15, Fluor University
- HR130 Fluor Talent Acquisition Methodology - Induction for New Recruiters, 06/28/15, Fluor University
- HSE027 HSE Resources, 06/28/15, Fluor University
- Beyond Words: Hiring & Interviewing II, 06/25/15, Fluor University
- Beyond Words: Hiring & Interviewing I, 06/25/15, Fluor University
- Beyond Words - For Managers, 06/25/15, Fluor University
- 5 Types of Social Media Users and How to Identify Them, 06/25/15, Fluor University
- Age Discrimination in Employment Act, 06/23/15, Fluor University
- After the Hire: Retaining Good Employees, 06/23/15, Fluor University
- Basic Facebook Contest Examples and Best Practices, 06/23/15, Fluor University
- Anti-Harassment for Everyone, 06/23/15, Fluor University
- An Overview of Social Media Publishers, 06/23/15, Fluor University
- A7NA-Departure Evaluations, 06/22/15, Fluor University
- A Manager's Guide: To Lead Or Not To Lead, 06/22/15, Fluor University
- A Question of Evidence - The Behavioral-based Interview, 06/20/15, Fluor University
- 10 Steps to Flawless Appraisal Interviews, 06/20/15, Fluor University
- 1 on 1 - Informal Employee Performance Review, 06/20/15, Fluor University
- 9 Essentials for Exit Interviews, 06/19/15, Fluor University
- A Competitor Analysis in Social Media: Researching your Competition, 06/14/15, Fluor University
- GS101 How Fluor Makes Money, 06/10/15, Fluor University
- AS100 Client Administration: Working with the Client, 06/10/15, Fluor University
- HR Data Security Briefing and Certification, 04/06/15, Fluor University
- SAIG 2015 Annual Ethics Certification, 04/03/15, Fluor University
- HSE Management System Overview, 06/09/14, Fluor University
- Business Case-Global Workforce Diversity/Inclusion, 06/03/14, Fluor University
- Defining Global Workforce Diversity and Inclusion, 06/03/14, Fluor University
- Conflicts Of Interest: Divided Loyalties, 01/27/14, Fluor University
- Code of Business Conduct & Ethics, 01/17/13, Fluor University
- Fundamentals of Internet Explorer 6, 06/28/10, Skill soft – Fluor University
- Microsoft Office 2000 – Beginning Access, 06/23/10, Skill soft – Fluor University
- ECDL/ICDL Module 6: Presentation in Microsoft PowerPoint 2000 I, 05/30/10, Skill soft – Fluor University
- Business Case-Global Workforce Diversity/Inclusion, 05/27/10, Skill soft – Fluor University
- Using the Computer and Managing Files, 05/25/10, Skill soft – Fluor University
- Microsoft Office Excel, PowerPoint, and Outlook 2007, 05/20/10, Skill soft – Fluor University
- GS151 Introduction to Lotus Notes 8, 05/15/10, Skill soft – Fluor University
- Defensive Driving Training, 03/26/10, Fluor Arabia Ltd
- Complete IT Software Training, 02/23/10, Fluor Arabia Ltd
- Code of Business Conduct & Ethics, 01/25/10, Fluor Arabia Ltd
- General Safety Orientation and Roadway Safety Training, 03/10/07, Fluor Arabia Ltd
- FLUOR CPR Training, 06/29/07, Fluor Arabia Ltd
- Safety Induction Seminar (with Fire Theory and Practical Use of Fire Extinguishers), 11/13/01, ABV Rock Group KB
- QA Function Department – Organization Chart Preparation, 09/24/02, ABV Rock Group KB
- Computer Course Seminar, 03/23/94 - 02/28/95, ABV Rock Group KB
Current Date
11/09/17
Certification
New Hire Roadmap
Timeline
Admin Head of Operations/Compliance Officer
KINGWIZARD SECURITY AGENCY
05.2024 - Current
New Hire Roadmap
10-2017
GS108 Business Case for Global Workforce Diversity & Inclusion
10-2017
GS106 Defining Diversity & Inclusion
10-2017
HSE100 HSE Management System - Overview
03-2017
2017 Fluor Annual Ethics Certification (hq6aFLU)
03-2017
Fluor Operating System Requirements (OSR)
03-2017
HSE103 Field Assignment Safety Guidelines
03-2017
HR General Affairs
Fluor Consultants B.V.
12.2016 - 12.2017
Office Interview - Confidence & Persistence
07-2015
Open Mind, Open World Improving Intercultural Interactions
06-2015
Building for the Future - Brand yourself to others
06-2015
Building for the Future - Create a skill development plan
06-2015
Building Employee Morale - Missed Opportunities
06-2015
HR Admin Specialist II
Fluor Arabia Ltd.
07.2010 - 07.2015
Office Service Specialist I
Fluor Arabia Ltd.
05.2009 - 07.2010
Department Secretary
Fluor Arabia Ltd.
03.2007 - 05.2009
HR Administrator
ABV ROCK GROUP KB
11.2001 - 11.2005
Physical Education Instructor
Philippine Science & Technology Centers (PSTC)
06.1999 - 10.2001
Karate Coach
Saudi Service & Operations Corporation (SSOC)
01.1996 - 01.1999
Secretary
ABV ROCK GROUP KB
08.1992 - 08.1995
Senior Clerk
TAMIMI Global Company
02.1990 - 02.1992
Physical Education Course -
Philippine Institute of Physical Education & Sports (PIPES)
01.1987 - 01.1989
Clerk Typist
E.C. Remigio & Alliance Customs Brokerage
01.1980 - 01.1983
Radio Communication Operator Course - undefined
Central Technological Institute
01.1977 - 01.1991
High School Graduate - undefined
Timoteo Paez Integrated Pilot School
01.1973 - 01.1977
Elementary Graduate - undefined
Arsenio H. Lacson Elementary School
01.1968 - 01.1973
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