VANESSA T. CAPERLAC
Purchasing Assistant
Tondo, Manila
Summary
Accomplished customer service professional with over 20 years of experience in the Banking Industry. Seeking for a Buyer’s position with a result-oriented company that will utilize my current skills to provide opportunities for growth and advancement. Or any position that utilizes my expertise in the areas of banking operations in terms of handling and monitoring payments and canvassing and purchase order creation for our Service Providers.
- Balanced Purchasing Assistant eager to apply a deep comprehension of Procurement and Negotiation Skills. Reliable and responsible with over 3 1/2 years of experience buying products and materials for bankwide use. Adept at scheduling purchases, negotiating prices and liaising with suppliers. Team-oriented and collaborative with outstanding communication skills.
Overview
21
21
years of professional experience
4
4
years of post-secondary education
Work History
Purchasing Assistant
PHILIPPINE SAVINGS BANK
07.2019 - Current
- Ensures that Purchase Order is properly approved based on approval matrix
- Efficiently process the purchasing requirements of the bank in accordance with established bank policies and within the required TAT
- Processed purchase requisitions, purchase order and other purchasing documents
- Worked on customers orders to expedite and resolve any delivery related issues
- Tracked delivery dates and met rush order deadlines.
Billing Assistant
01.2018 - 06.2019
CMCD Assistant
02.2017 - 01.2018
- Handle and monitor all Rush.net requests for messengerial and mailing services from various units within head office and ensure these are served within the standard turnaround time
- Assist the department head in the daily operations of department
- Monitor and update requests in Rush.Net for messengerial and mailing services and dispatch of outgoing documents to provincial branches via courier
- Handle requests for delivery status and investigation for SOA's/letters, scanned copies of checks and original premium checks
- Check in random manner the accuracy of monthly generated Current Account
- Statement of Accounts (CA SOA Code 4&5)
- Process request for mails franking
- Prepare monthly report of postage issuance to be submitted to GAD
- Prepare requests for payments for services rendered by various external providers within agreed TAT
- Monitor incoming transmittal slip with signatures before filing
- Monitor dispatch and distribution of incoming and outgoing documents within agreed
- TAT
- Handle customer inquiries and complaints related to mailing concerns within agreed
- TAT
- Monitor Return to Sender files.
Billing Assistant
PURPOSE
08.2010 - 02.2017
- Ensures that all processes/transactions/decisions are in accordance with established Bank policies and government regulations, and that the required turnaround times are met
- Efficiently handles the Bank’s requirements in terms of bills and payment transactions, monitoring and filing of service providers contracts/agreements
- Bills and payment transactions
- Processes and monitors payment transactions of the Department with accuracy and within the required turnaround time
- Security/Janitorial/Messengerial: Receives, reviews, and checks billed amount against actual number of hours rendered by each agency personnel as indicated in their agency daily time record (DTR), and makes adjustments, as needed, prior to posting of billing records
- Prepares a comparative analysis/record summary of monthly billings for attachment to each billing statement
- Telecommunications: Receives and checks statements of account of all telephone lines (HO), various leased lines of branches and other telecom charges
- Records and summarizes payments in the computerized logbook system
- Forwards all billings of personal calls to concerned department for verification.
Supplies Custodian
PHILIPPINE SAVINGS BANK
Makati City, Philipppines
11.2001 - 08.2010
- Stationeries & Supplies, JOB PURPOSE
- Acts as stock custodian of various Accountable Bank forms and to ensure adequate and safety stocks at all times;
- Serves as inventory custodian
- Represent SSU Unit in division meeting and other committee meetings where my unit is concerned
- Performs other administrative function as may be directed from time to time
- DAILY FUNCTIONS Supervise, manage and train 3 agency personnel
- In charge in attending Rush.Net requisitions (for 163 PSBank branches & 100 Head Office
- Units) In charge in attending SIMS or SECURE INVENTORY MANAGEMENT SYSTEM Responsible in preparing packing list/dispatching of accountable forms
- Monitor stocks for each supplies and bank forms
- Assist agency personnel in the issuance of supplies
- Responsible for informing Cargo Forwarder for pick-up of supplies for Vismin branches
- Responsible for checking waybill given by the forwarder
- Check and endorse sales invoices for process by Purchasing Department
- Prepare and coordinate with Purchasing Department regarding requisition of bank forms, stationaries and supplies
- Prepare quarterly and annual inventory report of stationaries and unused office supplies In charge in preparing application for Authority to Print Receipts for bank wide use
- COMPETENCY REQUIREMENTS
- Professional Qualities
- Decision-making
- Manage work
- Results-oriented
- Multi-tasking strength
- Interpersonal ability
- Leadership
- Motivating & developing people
- Teamwork
- Customer focus
- Business understanding
Education
Bachelor of Science - Commerce, Management
SANTA ISABEL COLLEGE
01.1995 - 01.1999
Skills
Procurement
undefinedWork Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Purchasing Assistant
PHILIPPINE SAVINGS BANK
07.2019 - Current
Billing Assistant
01.2018 - 06.2019
CMCD Assistant
02.2017 - 01.2018
Billing Assistant
PURPOSE
08.2010 - 02.2017
Supplies Custodian
PHILIPPINE SAVINGS BANK
11.2001 - 08.2010
Bachelor of Science - Commerce, Management
SANTA ISABEL COLLEGE
01.1995 - 01.1999
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