Tita Libaton- Bolasco

• Maintained consistent email communication with stores and suppliers to confirm and track orders and verify price revisions on purchase orders.
• Maintained accurate records of purchases, pricing, and documentation for audit purposes.
• Established and managed supplier and vendor relationships.
• Prepared purchase orders accurately and followed up with suppliers to confirm receipt and delivery schedules.
• Improved supplier relationships through regular communication and transparent dealings.
• Collaborated with other departments to identify opportunities for cost reduction or process improvements within the purchasing function.
• Managed inventory levels effectively to prevent stockouts and minimize holding costs.
• Maintained complete documentation and records of all purchasing activities.
• Resolved discrepancies between purchase orders and invoices promptly, maintaining a high level of accuracy in financial records.
• Achieved cost savings by negotiating with suppliers and securing favorable contracts.
• Developed strong working relationships internally, fostering a collaborative approach to achieving organizational goals.
• Coordinated with cross-functional teams to ensure timely delivery.
• Processed purchase orders and invoices in accordance with company procedures.
• Collaborated with internal departments to identify and manage demand for services.
• Accepted and processed requests from staff, and placed orders per procedures.
• Maintained documentation for all purchases.
• Worked with departments to find new and better items to fulfill diverse needs.
• Sourced and obtained favorable pricing and finalized contracts.

• CUSTODIAN DUTY:
• Handling and oversee Preventive Maintenance Services and repair concerns on all company and executive personal motor vehicles. Delivery trucks, employees car service and executive own units.
• Arrange appointment to service center, request quotation and negotiate cost.
• Handle and process government (LTO) related documents like annual renewal of registration and transfer of ownership.
• Coordinate with finance team in requesting for funds.
• Apply, negotiate and keep record on CGLI/Fire Insurances for stores and motor vehicles. Monitor expiry date, and coordinate renewals.
• Keep records on all services for future references.
• Keep and maintain records on store equipment inventory.

TECHNICAL TEAM SUPPORT:

• Provide technical support, deal with respective store Manager on addressing their store technical related concerns with high standards thoughout the process.
• Handle outsource, third party contractor on specific issues and concerns as requested by the store/branch.
• Involve in planning, scheduling and implementation of Preventive Maintenance schedule (like aircon system, exhaust, gas line and many more) for project contractors, as well as for the in-house technician, related to technical store/restaurant concerns.
• Administer and enforce schedule program to ensure continuous service not to hinder store operation.
• Constant communication with the contractor on day to day basis with the project development and status, haggle and bargaining of cost, till completion of the projects.
• Keep records on all services and repairs for references.
• Assist on internal process, invoices/billing and ensure all necessary documents and attachments needed for accounting processing.
• In constant update with new suppliers and upgrade on branch/store equipment related to technical team.
• In charge on sourcing out new contractor fitted for the specific store concern/repair.
• Involve on conducting thorough reviews to maintain standards and best practices across projects, ensuring consistency and high-quality output.
• Developed documentation for sharing among teammates.
• Delivered successful projects under tight deadlines while maintaining excellent communication with third party contractor throughout the process.
• Provided technical support to customers, addressing their concerns pptly while maintaining high levels of satisfaction throughout the resolution process.
• Managed internal expectations clearly communicating project status updates along every development phase.
• Developed and implemented preventive maintenance procedures.
• Monitor in-house technicians daily schedule.
• Coordinate with Third Party contractor, progress and update of the projects.
• Keep records to track previous equipment services.