STEPHANIE DOBREA
MAKATI CITY ,PHILIPPINES
Summary
Organised Administrative Assistant skilled in document management and office coordination. Enhances executive communication through effective schedule and correspondence management. Implements administrative systems to streamline processes and uphold data protection standards. Recognised for strong communication and problem-solving abilities, ensuring efficient team support and office operations in fast-paced environments.
Overview
1
1
Language
12
12
years of professional experience
Work History
Administrative Assistant
TAL REALTY INC
MAKATI CITY, PHILIPPINES
08.2018 - Current
- Handled incoming calls and emails, providing prompt responses or directing queries to appropriate departments.
- Answered telephone calls to offer information, direct callers and take messages.
- Maintained comprehensive filing systems, both digital and paper-based, for easy retrieval of documents.
- Responded to incoming requests for information or forwarded to appropriate individuals.
- Managed confidential information with discretion, upholding data protection standards.
- Implemented data protection measures to ensure confidentiality by following confidentiality procedures.
- Processed expense claims and invoices, ensuring accurate financial records and timely payments.
- Scheduled and prepared for board meetings, including preparing agendas and taking minutes.
- Prepared and edited correspondence, reports, and presentations to support executive communication.
- Monitored office supplies inventory, placing orders to avoid shortages and maintain operational flow.
- Supported office operations by taking on ad-hoc clerical duties.
- Handled photocopying documents, updating files and faxing communications for staff.
- Received, routed and distributed incoming mail and parcels.
- Developed and implemented new administrative systems, improving efficiency and productivity across the team.
- Liaised with clients and suppliers, fostering positive relationships and facilitating smooth operations.
- Sorted physical and digital information and sent to correct locations or personnel.
- Scanned new documentation into the system and classified data using standard codes.
- Organised fair access to office facilities, resources and supplies.
- Opened financial statements, input transactions and reconciled accounts.
SALES STAFF
LIMMANS MERCHANDISING
BACOLOD CITY , PHILIPPINES
04.2014 - 08.2018
Education
Bachelor of Science - BACHELOR OF SCIENCE IN ACCOUNTANCY
COLEGIO DE STA ANA DE VICTORIAS
Victorias City, NEGROS OCCIDENTAL01-2024
Skills
- Document control
- Document management
- Financial reconciliation
- Data entry
- Time management
- Microsoft Office
- Meeting coordination
- Scheduling
- Time management
- Administrative skills
- Communication skills
- Scheduling
Languages
English
Intermediate
B1
Timeline
Administrative Assistant
TAL REALTY INC
08.2018 - Current
SALES STAFF
LIMMANS MERCHANDISING
04.2014 - 08.2018
Bachelor of Science - BACHELOR OF SCIENCE IN ACCOUNTANCY
COLEGIO DE STA ANA DE VICTORIAS