SHIELLA C. REYES
Quezon City
Overview
23
23
years of professional experience
Work History
Receiving Officer
New Coast Hotel
Pedro Gil, Manila
01.2023 - 04.2023
- Verify all incoming goods against Purchase Order issued.
- Secure the products received in behalf of the hotel and deliver its respective departments.
- Ensure stocks are not accessible after office hours.
- Maintain cleanliness of the receiving area.
- Issue supplies to authorized personnel.
- Prepare supplier/s billing.
- Perform regular inventory of quantities, product quality and expiration date for items stored.
- Perform other tasks that may be assigned.
Procurement Officer
Northpine Land Inc.
Ortigas Center, Pasig City
07.2020 - 06.2022
- Prepare Purchase Order Form, Job Order, Contract and NTP to suppliers and contractors.
- Monitor on time delivery of construction materials.
- Prepare billings of supplier.
- Scout for possible suppliers of different construction materials.
- Canvasses prices of construction materials.
- Evaluates supplier quotation and prepares recommendations.
- Identifies alternative materials as replacement in case of unavailability of approved materials.
- Maintains contracts documents inclusive of all annexes in coordination with QS and consultants for signing of parties concerned.
Administrative Officer
Primehomes Real Estate Inc.
Ortigas Center, Pasig City
07.2015 - 12.2019
- Responsible for the maintenance of the Operations Group documents.
- Responsible for the storage, cataloging, and retrieval of documents.
- Maintains the integrity of working documents and update documentation when revised.
- Maintain systems for document storage and retrieval.
- Responsible for document security, for assigning access, and for removing and destroying obsolete documents.
- Coordination with various requirements on documents and information needed by the Department/Group.
- Preparation of Payment Request for various suppliers and contractors.
Logistics Assistant
United Neon Advertising Inc
Gil Puyat, Makati City
03.2013 - 12.2015
- Coordinates with electric contractor/provider on documentation, application and maintenance of electric service/supply.
- Prepares file photos for attachment to billing statement as required by clients.
- Gathers monthly maintenance report from contractors and process request for payment for maintenance fees.
- Monitor department payables such as nationwide billboard electric bills, including dismantling and installation fee for provincial contractors.
- Prepares billboard maintenance report w/ pictures as required by client.
- Encoding and updating of electrical transactions in the database.
- Performs other tasks that may be assigned from time to time.
Senior Procurement Assistant
Northpine Land Inc.
Ortigas Center, Pasig City
10.2007 - 03.2012
- Prepare Purchase Order Form, Job Order, Contract and NTP to suppliers and contractors.
- Monitor on time delivery of construction materials.
- Prepare billings of supplier.
- Scout for possible suppliers of different construction materials.
- Canvasses prices of construction materials.
- Evaluates supplier quotation and prepares recommendations.
- Identifies alternative materials as replacement in case of unavailability of approved materials.
- Maintains contracts documents inclusive of all annexes in coordination with QS and consultants for signing of parties concerned.
- Take action on other activities that maybe assigned by Supervisor from time to time.
Reservation Officer / Receptionist
Thai House Beach Resort
Lamai Beach, Koh Samui, Thailand
08.2006 - 10.2006
- Assist Resident Manager and Front Office Manager if needed.
- Answer, confirm and process all requests for reservations (telephone, fax, e-mails and walk-ins).
- Inquire and get correct information regarding the exact details of the reservations.
- Note down accurately all special requests on the reservation forms, such as Extra Bed, Baby Crib, etc.
- File reservation correspondences according to dates of arrival.
- Help maximize room sales by offering maximum rates first.
- Record and update all bookings of FIT and Group in the respective allotment chart, ensure that the chart is up-to-date.
- Double check all correspondences of bookings before sending out to Reception on the previous day.
- Answer e-mails and prepare Contract Rate for accredited Travel Agencies.
Secretary
Crawshaws Solicitor
Bo Phut, Koh Samui, Thailand
05.2006 - 07.2006
- Secretary to General Manager.
- Handle phone calls and walk-in inquiries.
- Assist Thai staffs if needed.
Receptionist
Best Western Samui Bay View Resort
Lamai, Koh Samui, Thailand
02.2006 - 04.2006
- Handle all inquiries made (phone, walk-ins and e-mails).
- Attend to guest/s requests.
- Assist restaurant staff if needed.
- Help in selling hotel villas.
Administrative Assistant
Ayala Property Management Corporation
Ayala Center, Makati City
11.2001 - 02.2004
- Secretary to the Senior Division Manager (TSG Department)
- Creates effective organizational and filing systems, including strict and thorough indexing and filing.
- Prepare Purchase Requisition, Sales Order, FMA, Cash Journal, SRIS thru SAP (System Applied Protocol)
- Answers and screens high volume of incoming calls and in-person inquiries from clients and colleagues. Providing information and referrals as needed.
- Acts as liaison and maintains open lines of communication among management, administrative staff, technical support group and clients.
- Coordinates with Technical Services Group on the submission of architectural and engineering lay-outs, plans, and other relevant details.
- Receives the plans and lay-outs for approval.
- Coordinates preparation and timely dissemination of reports and slide presentations for meetings.
- Provides continuous, high-quality support to the Technical Support Group.
- Annotates architectural and engineering plans.
- Coordinates workflow among Technical Support Group, prioritize and delegates tasks.
- Tracks plans and other pertinent documents.
- Responds to client’s needs and provides additional support when necessary.
Office Assistant
Philippine Women’s University
Manila
03.2000 - 08.2000
- Maintained the orderliness of the office.
- Ensured that documents are properly accounted for and secured.
- Served as the frontline personnel of the unit by addressing inquiries made.
- Carried out task in accordance with office functions.
- Managed files and documents.
- Maintained professional relationship with the clients.
Education
Bachelor - Office Administration
Polytechnic University of the Philippines
Sta. Mesa, ManilaTimeline
Receiving Officer
New Coast Hotel
01.2023 - 04.2023
Procurement Officer
Northpine Land Inc.
07.2020 - 06.2022
Administrative Officer
Primehomes Real Estate Inc.
07.2015 - 12.2019
Logistics Assistant
United Neon Advertising Inc
03.2013 - 12.2015
Senior Procurement Assistant
Northpine Land Inc.
10.2007 - 03.2012
Reservation Officer / Receptionist
Thai House Beach Resort
08.2006 - 10.2006
Secretary
Crawshaws Solicitor
05.2006 - 07.2006
Receptionist
Best Western Samui Bay View Resort
02.2006 - 04.2006
Administrative Assistant
Ayala Property Management Corporation
11.2001 - 02.2004
Office Assistant
Philippine Women’s University
03.2000 - 08.2000
Bachelor - Office Administration
Polytechnic University of the Philippines