SARAH JANE M. HALLASGO
General Administrative Assistant/Bookkeeper
Butuan City
Summary
Hi There! I have been a freelancer for 5 years. I am Reliable and hardworking for the given task with my STABLE skills where you can DEPEND on. Very FAMILIAR and COMFORTING on approaching clients and those who need help and eager to produce a PREDICTABLE outcome. I am striving hard to gain more knowledge and have a strong determination to turning information into a perfect outcome. To have Strategic planning in achieving 100% of the client’s goal and providing project management methods and ensuring a work-life balance for the team.
Overview
10
10
years of professional experience
Work History
General Administrative Assistant
mesamesa Collaboration Inc.
01.2025 - 01.2025
- Dedicated Administrative Virtual Assistant with 5 months of experience supporting a single, extremely busy client by transforming her previously disorganized workflow into a streamlined system. I managed five of her email accounts, organized her inboxes, and prepared weekly reports to keep communication clear and easy to track. I cleaned and reorganized her Drive folders and unified her calendars, making it much easier for her to find files and avoid scheduling conflicts. I also built her entire ClickUp workspace from scratch, giving her a structured task management system. In addition, I handled QuickBooks reconciliation, invoicing, payment follow-ups, and drafted proposals and LOIs. My support brought clarity, structure, and efficiency to her daily operations, allowing her to focus on her work while I managed the backend organization.
General Administrative Assistant
Sokol Sports Company
01.2022 - 01.2025
- I supported the client by managing ticket registrations and purchasing tickets across multiple marketplaces, including joining on-sale releases to secure high-demand inventory. I handled full bookkeeping in QuickBooks Online –covering A/R, A/P, invoices, expenses, purchase orders, bills, and bank/credit card reconciliations– to keep financial records accurate and current. I managed daily email communication across Dealernet, eBay, and Gmail, and coordinated schedules through Trello and Google Calendar to maintain smooth operations. I also opened new accounts in English and French via Pandadoc, set up PPA/DPA in Technicost, and processed invoices and credit card payments through Zoho and Moneris. My contributions streamlined operations, strengthened financial management, and supported the client’s overall business growth.
General Administrative Assistant
Privsource
01.2022 - 01.2025
- I supported the client by conducting targeted web research on private equity firms and sourcing accurate contact details using Hunter.io, with email verification through Mailgun to ensure high-quality leads. I organized and maintained data through spreadsheets and Airtable, making information easier for the client to access and use. By scraping active emails through Dealfroce, I strengthened their lead generation pipeline and improved outreach efficiency. Overall, my work streamlined data handling, reduced manual workload, and provided the client with reliable, ready-to-use information for business development.
General Administrative Assistant
Live Not Loathe
01.2022 - 01.2023
- The responsibilities include web research and lead generation using LinkedIn Sales Navigator, boosting business development. As a social media manager, tasks include branding, direct messaging influencers, hashtag research, and scheduling posts through tools like Hootsuite and Meta Planner. Graphic design work in Canva and Photoshop supports content creation, including social media posts, flyers, logos, and templates. Basic video editing in Adobe Premiere Pro enhances content engagement. These efforts contribute to enhanced online presence, marketing outreach, and brand development for the company.
General Administrative Assistant
Builders Expiditing
01.2022 - 01.2022
- My responsibilities include managing a wide range of administrative tasks that strengthen both organizational and communication skills. I handle client and email inquiries, oversee email and calendar management, and coordinate follow-ups for unpaid invoices. I also manage the full preparation, completion, and submission of zoning board applications, building permits, and related documents directly to the village. Using ClickUp, I organize all tasks, track due dates, and manage deadlines to ensure nothing is missed. Additionally, I monitor zoning board agendas and confirm final meeting schedules. Through this workflow, I streamline processes, reduce delays, and make it significantly easier for the client to stay organized and on track.
Admin Treasury Officer
Equi-Parco Construction Company
01.2018 - 01.2022
- The responsibilities include disbursing cash expenses, data entry, answering client queries, and communicating with clients and suppliers, ensuring smooth operations. Monitoring vouchers, handling check issuances via QuickBooks, and updating records in Prime ensure accurate financial tracking. Regular cash counts, liquidations, and weekly audits maintain financial integrity, while administrative support enhances overall efficiency, contributing to the company’s financial stability and operational effectiveness.
General Administrative Assistant
Audate Enterprise
01.2020 - 01.2020
- The responsibilities include web research, transcribing audio and video, and writing descriptions, contributing to content creation. Managing social media accounts, generating leads via LinkedIn Sales Navigator, and handling email communication support marketing efforts. Scheduling appointments, engaging profiles, and inviting users to like social media platforms help increase visibility. Using Mailchimp for chatbots and creating social media reports aids in tracking performance, while running Facebook ads boosts brand reach, enhancing the company’s online presence and lead generation.
Finance Officer/Branch Manager
Top One Logistics
01.2015 - 01.2018
- The responsibilities include preparing monthly financial reports, managing collections, accounts payable, and receivables, and performing bank reconciliations. Tasks also involve scheduling financial transactions and client appointments, answering inbound and outbound calls, ensuring customer satisfaction, and implementing marketing strategies. Additionally, handling financial records, monitoring sales, and generating reports are key duties.
Education
Butuan Online Freelancers Forum
Department of Information Technology And Communication
Butuan11-2025
Digitaljobs.ph Scholar For General Admin Assistant
Department of Information Technology And Communication
Butuan 05.2001 -
Trainee For 5-Day Virtual Assistant Training
Butuan City Library
Butuan, Province Of Agusan Del Norte, Philippines01-2020
Bachelor of Science in Business Administration - Financial Management
Father Saturnino Urios University
01.2015
Skills
Email & Calendar Management
TOOLS USED
- Project Management (Asana, ClickUp, Monday.com Trello)
- Bookkeeping (QuickBooks Online, QuickBooks Desktop, saants, PandaDoc, Technicost, Zoho Books)
- Social Media Manager (Facebook, Instagram, LinkedIn, Meta Planner, Canva Planner)
- Chatbot (Mailchimp)
- Google Workspace (Docs, Drive, Spreadsheets, Email, Slides, Gmeet & Etc. )
- Content Writing
- Email Management (Gmail, DealernetB2B, Ebay)
- Microsoft (Word, Excel, PowerPoint)
- Zoom
- Calendar Management (Google Calendar, Calendly, Trello Calendar)
- Email Marketing (Mailchimp, Streak)
- Audio & Video Transcription
- Graphic Design (Canva, Adobe photoshop, Capcut)
- Video Editing (Adobe premiere pro)
Timeline
General Administrative Assistant
mesamesa Collaboration Inc.
01.2025 - 01.2025
General Administrative Assistant
Sokol Sports Company
01.2022 - 01.2025
General Administrative Assistant
Privsource
01.2022 - 01.2025
General Administrative Assistant
Live Not Loathe
01.2022 - 01.2023
General Administrative Assistant
Builders Expiditing
01.2022 - 01.2022
General Administrative Assistant
Audate Enterprise
01.2020 - 01.2020
Admin Treasury Officer
Equi-Parco Construction Company
01.2018 - 01.2022
Finance Officer/Branch Manager
Top One Logistics
01.2015 - 01.2018
Digitaljobs.ph Scholar For General Admin Assistant
Department of Information Technology And Communication
05.2001 -
Bachelor of Science in Business Administration - Financial Management
Father Saturnino Urios University
Butuan Online Freelancers Forum
Department of Information Technology And Communication
Trainee For 5-Day Virtual Assistant Training
Butuan City Library
Languages
English
Bilingual or Proficient (C2)