RUBINNA AMALOSA

Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy. To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.

June 2022 – Present Marathon Sats Gas Revamp – Implementation Engineering Phase

· Processing Engineering Data – Inbound Transmittal Engineering

· Receive Email, Quality Check and Process IBTE

· Issuing documents to the Client from Outbound to Blue Beam Session

· Processing Client Comments

· Processing Vendor Data / IBTDDR

· Populates Procodes with PO Information

· Processing IBTS / Sending documents for Review and For Blue Beam Session

· Processing Final Consolidation using Blue Beam Session

· Creating OBTS

· Manhours monitoring

Fluor Daniel, INC Philippines Project Lead

October 2022 – January 2023 Seadrift Coke L.P. 4th Coke Drum

· Responsible in issuing project deliverables, workflow and generates transmittal for electronic distribution to Fluor and Client.

· Processing Weekly Client Comments Report

June 2022 – October 2022 Marathon LARW EP

· Responsible in issuing project deliverables, workflow and generates transmittal for electronic distribution to Fluor and Client.

· Processing Engineering and supplier data

June 2021 – June 2022 Manila

• Provide over all supervision and guidance to Manila team to ensure project tasks, milestones and report preparation are achieved with quality results and in a timely manner.

• Take an active part in project issue/risk management brought about by delays and inaccuracy in documentation issuance by contributing to the identification and prioritization of existing and potential issue and risks and helping to develop strategies and controls for mitigation.

• Ensure PDDM process - project compliance, manage and escalate project issues to project management as necessary.

• Provide necessary training to project teams in achieving service excellence to projects.

• Build and maintain effective relationships, working collaboratively with a wide range of people including client, senior managers other disciplines, other project team members, different offices, managers and vendors globally.

• Estimate / validate man hours for PDDM (Document Control) activities in the Project

• Attend coordination meeting with MPG (Multi-Project Group) Management Task Force

• Update and monitor MPG staffing plan

June 2017 – April 2021 Engineering, Procurement and Construction - Kuwait

Fluor's joint venture FDH JV team was selected by KNPC as the preferred bidder for major engineering, procurement and construction (EPC) packages for the new Al-Zour Refinery project. T JV team will execute the EPC of Packages 2 and 3 of the Al-Zour Refinery on a lump sum basis. The Al-Zour Refinery is located in Al Zour, approximately 90 kilometers south of Kuwait City, adjacent to the existing Al-Zour South Power Plant. When completed, the new complex is expected to be one of the largest refineries in the world, producing 615,000 barrels per day

Issuance of engineering documents

• Perform quality check for submission

• Communicate with different responsible Engineers if discrepancies encountered

• Creating OBTE & generating workflow

• Inputted the designated recipients & approved the workflow to generate notification

Vendor Return

• Perform quality check for submission

• Communicate with different responsible Engineers if discrepancies encountered

• Creating OBTS/OBTSC & generating workflow

• Inputted the designated recipients & approved the workflow to generate notification Inputted the designated recipients & approved the workflow to generate notification

Engineering & Vendor SQCK

• Perform quality check for submission

• Communicate with different responsible Engineers if discrepancies encountered

• Generating workflow

• Inputted the designated recipients & approved the workflow to generate notification

Other Task:

• Supervise tracking and issuance of documents and ensure all documentation comply with project requirement

• Ensured all documents are up to date as possible within electronic filing systems

• Checking of Project Record Books (PRB) submitted by Subcontractor’s hardcopy

A. Cover page – duplicate document title, subsystem and discipline

B. Subcontractor numbering

C. Sub system area

• Receiving and submitting Project Record Books for Client Turn over

• Assist with documentation, storage, retention and destruction of paper documents

• Establish and maintain complex filing systems; prepare the preparation of records for storage and or archiving and maintains correspondence and report files

• Creating SDL for subcontractor submittal

June 2016 – June 2017 South Africa

• Provide over all supervision and guidance to Cebu team to ensure project tasks, milestones and report preparation are achieved with quality results and in a timely manner.

• Take an active part in project issue/risk management brought about by delays and inaccuracy in documentation issuance by contributing to the identification and prioritization of existing and potential issue and risks and helping to develop strategies and controls for mitigation.

• Ensure PDDM process - project compliance, manage and escalate project issues to project management as necessary.

• Build and maintain effective relationships, working collaboratively with a wide range of people including client, senior managers other disciplines, other project team members, different offices, managers and vendors globally.

• Help build project management capability within the assembly by collaborating with other staff, coaching and mentoring others and generally encouraging the appropriate use of project management techniques by others.

• Managing and reporting on multiple projects.

October 2015 – 2017 Enbridge Alliance – Pipeline

• Build the Alliance Core Team in Cebu for sustainable support to a repeat Client on various projects.

• Managed staffing resources in accordance with project needs cyclical ups and downs of workload that would include forecasting, staffing and de-staffing.

• Responsible for setting up document control requirements of a project and implementation of Database Management system.

• Oversees the overall document management system of project in line with Client standards and Fluor’s contractual obligation as indicated in project contract.

• Co-ordinate with various project personnel in establishing document control procedures and systems.

• Provide necessary procedure, work instruction and database management training to the project.

• Develop project master distribution matrix.

• Provide necessary status reports, technical reports and worksheet to the Project Management Team.

• Build team capability to support project/client requirement specific to project close out, data retention and archival and also on As-built, Vendor and develop necessary work process

July 2015 – October 2015 Tesoro Laric

• Supervise tracking and issuance of documents and ensure all documentation comply with project requirement

• Outline and prioritize operational guidelines and deadlines of the team

• Ensured all documents are up to date as possible within electronic filing systems

• Interpret project document control requirements and ensure compliance

October 2013 – July 2015 DOW Gulfstream Program – LHC9

• Provide direction to support staff.

• Trains and assist new personnel in the use of document management software; prepares end-user system documentation.

• Generates comprehensive written documentation of all procedures such as work instruction, job bulletin pertaining to project requirements; trains back up personnel in said procedures as needed.

• Manage the operation of the PDDM to ensure that all users have the latest revision of appropriate documentation in timely manner

• Ensure all engineering documentation is formatted, numbered revision controlled and manage in accordance with the relevant standards and convention. As well as received, processed, distributed and tracked in accordance with PDDM procedures, approved distribution matrices and agreed timescales

• Organize effective procedures of records management activities

• Plan and complete projects under minimal supervision

• Facilitate controlled issue of critical/key engineering documents/drawings.

• Identify and highlight any areas of concern regarding Engineering documentation – deliverables that need to be review by client.

• Generate timely engineering report.

• Identify all documents/deliverables that need to be issued in time to client.

• Communicate effectively in oral and written format.

• Establish and maintain effective working relationships with all team members.

• Accommodate/ assist queries to all team members and other discipline.

May 2012 – September 2013 DOW EDC Storage Tanks for Mistsui J/V Freeport TX

• Provide technical and administrative support – electronic receipt, recording, tracking reporting and disposition of related documentation in project document and management.

Timely distribution of latest revision level documentation to all appropriate users and ensure that obsolete documentation is removed from distribution.

• Expediting supplier documentation

• Create submittal packages and track submittal due dates.

• Report to Engineering Manager and Project Team for further action on items that are not returned in a timely manner.

• Managing internal and external document review process, preparation, and disposition of final client deliverables

• Assists with receiving and filing related documents in a timely manner, as well as making accurate entries and updates in project databases.

• Creating and organizing hard copy materials, preparing reproduction orders, creating electronic and hard-copy transmittals, preparing email notifications to internal and external (client), assisting with project close out.

• Maintain archived engineering and construction documents, including design drawings, vendor submittals, shop drawings and other documents required.

June 2013 Freeport McMoran Morenci Inc,

Canada

• Technical and administrative duties include electronic receipt, recording, tracking, reporting and disposition of related documentation in project document management and collaboration system.

• Formatting, checking revisions, issue status requirements of hard-copy and electronic documents.

• Receiving and filing related documents in timely manner

• Make accurate entries and update in project database such as document management system.

April 2012 SANTOS GLNG Project

• Responsible for technical and administrative duties – includes renaming electronic files per project requirements.

• Formatting, checking revisions, issue status requirements of hard-copy and electronic documents.

• Receiving and filing related documents in timely manner

• Make accurate entries and update in project database such as document management systems.

• Creating electronic and hard-copy transmittals, preparing email notification to internal and external (client/vendor)

November 2008 – 2011 Ambuklao and Binga Rehabilitation Project Tunnel & Underground

• Responsible for the recording and filing of documents and correspondence for the Project.

• Adherence to the McConnell Dowell Integrated Management System and Project Execution Plan.

• Responsible for the implementation and maintenance of the project software for document and correspondence control and distribution. Responsible for the document retention, retrieval and filing of the project documentation.

• Responsible for the issuance and distribution of documents and maintenance of relevant registers.

• Co-ordinates with Managers, Engineers, and Superintendents on documentation control.

• Maintains the Document Control System for the overall project.

• Compiles monthly reports for all main areas on information received from Managers, Engineers, and Superintendents.

• Prepares registers and reports on documents/ drawing/ correspondence status documentation submission.

Fluor Daniel, INC Philippines Project Lead
June 2022 – Present Marathon Sats Gas Revamp – Implementation Engineering Phase

Processing Engineering Data – Inbound Transmittal Engineering
Receive Email, Quality Check and Process IBTE
Issuing documents to the Client from Outbound to Blue Beam Session
Processing Client Comments
Processing Vendor Data / IBTDDR
Populates Procodes with PO Information
Processing IBTS / Sending documents for Review and For Blue Beam Session
Processing Final Consolidation using Blue Beam Session
Creating OBTS
Manhours monitoring


Fluor Daniel, INC Philippines Project Lead
October 2022 – January 2023 Seadrift Coke L.P. 4th Coke Drum

Responsible in issuing project deliverables, workflow and generates transmittal for electronic distribution to Fluor and Client.
Processing Weekly Client Comments Report



Fluor Daniel, INC Philippines Project Lead
June 2022 – October 2022 Marathon LARW EP

Responsible in issuing project deliverables, workflow and generates transmittal for electronic distribution to Fluor and Client.
Processing Engineering and supplier data

Fluor Daniel, INC Philippines MPG PDDM Overall Lead
June 2021 – June 2022 Manila

Provide over all supervision and guidance to Manila team to ensure project tasks, milestones and report preparation are achieved with quality results and in a timely manner.

Take an active part in project issue/risk management brought about by delays and inaccuracy in documentation issuance by contributing to the identification and prioritization of existing and potential issue and risks and helping to develop strategies and controls for mitigation.
Ensure PDDM process - project compliance, manage and escalate project issues to project management as necessary.
Provide necessary training to project teams in achieving service excellence to projects.
Build and maintain effective relationships, working collaboratively with a wide range of people including client, senior managers other disciplines, other project team members, different offices, managers and vendors globally.
Estimate / validate man hours for PDDM (Document Control) activities in the Project
Attend coordination meeting with MPG (Multi-Project Group) Management Task Force
Update and monitor MPG staffing plan

Fluor Daniel, INC Philippines Project Lead
June 2021 – May 2022 Enbridge Alliance – Pipeline

Build the Alliance Core Team in Cebu for a sustainable support to a repeat Client on various projects.
Managed staffing resources in accordance with project need’s cyclical ups and downs of workload that would include forecasting, staffing and de- staffing.
Responsible for setting up document control requirements of a project and implementation of Database Management system.
Oversees the overall document management system of project in line with Client standards and Fluor’s contractual obligation as indicated in project contract.
Co-ordinate with various project personnel in establishing document control procedures and systems.
Maintaining Client Sharepoint (LPDMS) ensure all drawings, CAD files for Project documents, Design, Construction and As building are updated.

Site PDDM

Fluor Daniel, INC Philippines New AlZour Refinery Project
June 2017 – April 2021 Engineering, Procurement and Construction - Kuwait


Fluor's joint venture FDH JV team was selected by KNPC as the preferred bidder for major engineering, procurement and construction (EPC) packages for the new Al-Zour Refinery project. T JV team will execute the EPC of Packages 2 and 3 of the Al-Zour Refinery on a lump sum basis. The Al-Zour Refinery is located in Al Zour, approximately 90 kilometers south of Kuwait City, adjacent to the existing Al-Zour South Power Plant. When completed, the new complex is expected to be one of the largest refineries in the world, producing 615,000 barrels per day


Issuance of engineering documents
Perform quality check for submission
Communicate with different responsible Engineers if discrepancies encountered
Creating OBTE & generating workflow
Inputted the designated recipients & approved the workflow to generate notification

Vendor Return
Perform quality check for submission
Communicate with different responsible Engineers if discrepancies encountered
Creating OBTS/OBTSC & generating workflow
Inputted the designated recipients & approved the workflow to generate notification Inputted the designated recipients & approved the workflow to generate notification

Engineering & Vendor SQCK
Perform quality check for submission
Communicate with different responsible Engineers if discrepancies encountered
Generating workflow
Inputted the designated recipients & approved the workflow to generate notification

Other Task:
Supervise tracking and issuance of documents and ensure all documentation comply with project requirement
Ensured all documents are up to date as possible within electronic filing systems
Checking of Project Record Books (PRB) submitted by Subcontractor’s hardcopy
A. Cover page – duplicate document title, subsystem and discipline
B. Subcontractor numbering
C. Sub system area
Receiving and submitting Project Record Books for Client Turn over
Assist with documentation, storage, retention and destruction of paper documents
Establish and maintain complex filing systems; prepare the preparation of records for storage and or archiving and maintains correspondence and report files
Creating SDL for subcontractor submittal

Fluor Daniel, INC Philippines MPG Project Coordinator for
June 2016 – June 2017 South Africa


Provide over all supervision and guidance to Cebu team to ensure project tasks, milestones and report preparation are achieved with quality results and in a timely manner.
Take an active part in project issue/risk management brought about by delays and inaccuracy in documentation issuance by contributing to the identification and prioritization of existing and potential issue and risks and helping to develop strategies and controls for mitigation.
Ensure PDDM process - project compliance, manage and escalate project issues to project management as necessary.
Build and maintain effective relationships, working collaboratively with a wide range of people including client, senior managers other disciplines, other project team members, different offices, managers and vendors globally.
Help build project management capability within the assembly by collaborating with other staff, coaching and mentoring others and generally encouraging the appropriate use of project management techniques by others.
Managing and reporting on multiple projects.


Fluor Daniel, INC Philippines Project Lead
October 2015 – 2017 Enbridge Alliance – Pipeline


Build the Alliance Core Team in Cebu for sustainable support to a repeat Client on various projects.
Managed staffing resources in accordance with project needs cyclical ups and downs of workl o a d that would include forecasting, staffing and de-staffing.
Responsible for setting up document control requirements of a project and implementation of Database Management system.
Oversees the overall document management system of project in line with Client standards and Fluor’s contractual obligation as indicated in project contract.
Co-ordinate with various project personnel in establishing document control procedures and systems.
Provide necessary procedure, work instruction and database management training to the project.
Develop project master distribution matrix.

Provide necessary status reports, technical reports and worksheet to the Project Management Team.
Build team capability to support project/client requirement specific to project close out, data retention and archival and also on As-built, Vendor and develop necessary work process


Fluor Daniel, INC Philippines Engineering Sub Lead
July 2015 – October 2015 Tesoro Laric

Supervise tracking and issuance of documents and ensure all documentation comply with project requirement
Outline and prioritize operational guidelines and deadlines of the team
Ensured all documents are up to date as possible within electronic filing systems
Interpret project document control requirements and ensure compliance


Fluor Daniel, INC Philippines Engineering Sub Lead September
October 2013 – July 2015 DOW Gulfstream Program – LHC9

Provide direction to support staff.
Trains and assist new personnel in the use of document management software; prepares end-user system documentation.
Generates comprehensive written documentation of all procedures such as work instruction, job bulletin pertaining to project requirements; trains back up personnel in said procedures as needed.
Manage the operation of the PDDM to ensure that all users have the latest revision of appropriate documentation in timely manner
Ensure all engineering documentation is formatted, numbered revision controlled and manage in accordance with the relevant standards and convention. As well as received, processed, distributed and tracked in accordance with PDDM procedures, approved distribution matrices and agreed timescales
Organize effective procedures of records management activities
Plan and complete projects under minimal supervision
Facilitate controlled issue of critical/key engineering documents/drawings.
Identify and highlight any areas of concern regarding Engineering documentation – deliverables that need to be review by client.
Generate timely engineering report.
Identify all documents/deliverables that need to be issued in time to client.
Communicate effectively in oral and written format.
Establish and maintain effective working relationships with all team members.
Accommodate/ assist queries to all team members and other discipline.

Fluor Daniel, INC Philippines PDDM Specialist I
May 2012 – September 2013 DOW EDC Storage Tanks for Mistsui J/V Freeport TX

Provide technical and administrative support – electronic receipt, recording, tracking reporting and disposition of related documentation in project document and management.
Timely distribution of latest revision level documentation to all appropriate users and ensure that obsolete documentation is removed from distribution.
Expediting supplier documentation
Create submittal packages and track submittal due dates.
Report to Engineering Manager and Project Team for further action on items that are not returned in a timely manner.
Managing internal and external document review process, preparation, and disposition of final

client deliverables
Assists with receiving and filing related documents in a timely manner, as well as making accurate entries and updates in project databases.
Creating and organizing hard copy materials, preparing reproduction orders, creating electronic and hard-copy transmittals, preparing email notifications to internal and external (c l i e n t ), assisting with project close out.
Maintain archived engineering and construction documents, including design drawings, vendor submittals, shop drawings and other documents required.

Fluor Daniel, INC Philippines PDDM
June 2013 Freeport McMoran Morenci Inc,
Canada


Technical and administrative duties include electronic receipt, recording, tracking, reporting and disposition of related documentation in project document management and collaboration system.
Formatting, checking revisions, issue status requirements of hard-copy and electronic documents.
Receiving and filing related documents in timely manner
Make accurate entries and update in project database such as document management system.


Fluor Daniel, INC Philippines PDDM
April 2012 SANTOS GLNG Project


Responsible for technical and administrative duties – includes renaming electronic files per project requirements.
Formatting, checking revisions, issue status requirements of hard-copy and electronic documents.
Receiving and filing related documents in timely manner
Make accurate entries and update in project database such as document management systems.
Creating electronic and hard-copy transmittals, preparing email notification to internal and external (client/vendor)


McConnell Dowell Phillipines Inc Document Controller
November 2008 – 2011 Ambuklao and Binga Rehabilitation Project Tunnel & Underground
Responsible for the recording and filing of documents and correspondence for the Project.
Adherence to the McConnell Dowell Integrated Management System and Project Execution Plan.
Responsible for the implementation and maintenance of the project software for document and correspondence control and distribution. Responsible for the document retention, retrieval and filing of the project documentation.
Responsible for the issuance and distribution of documents and maintenance of relevant registers.
Co-ordinates with Managers, Engineers, and Superintendents on documentation control.
Maintains the Document Control System for the overall project.
Compiles monthly reports for all main areas on information received from Managers, Engineers, and Superintendents.
Prepares registers and reports on documents/ drawing/ correspondence status documentation submission.