ROSS ANN PUNZALAN

· Determines and Prepares Posting of Vacant Positions for Submission to DARRO

· Assists in the Conduct of Recruitment, Selection, and Promotion of personnel

· Assists in the Implementation of CSC Rules and Regulations

· Prepares and Processes Payroll for Salary, Salary Differential and Other Benefits

· Extracts Remittances from the Payroll System and Prepares Monthly Remittances of Personnel

· Responsible for Online Updating to Validated Government Manpower Information System to DBM

· Updates (PSIPOP) Plantilla of Personnel and Personnel Strength

· Prepares GSIS Enrollment Form, ARA forms, and EBCS Remittances for Submission to GSIS

· Gathers, Reviews, and Prepares Retirement Separation Documents for Terminal Leaves Claims

· Prepares Loyalty and Longevity Vouchers for Qualified Employees

· Prepares Report of D/IPCR, SALN & PDS for Submission to DARRO and DARCO

· Updates and Maintains Leave Cards of Personnel

· Processes Leave Application

· Monitors and Reviews the Issuance of Earned COCs and Availed CTOs

· Reviews and Updates or Creates Employee Services Records

· Creates, Updates and Maintains 201 File and Database of Personnel

· Prepares and Reviews NOSA and NOSI for Signature of ARDA

· Maintains and Documents HRDC Deliberations of Personnel Career

· Development and Other Human Resource Development and Management Program

· Prepares Certificate of Employment

· Reviews and Controls Travel Orders and Official Business of Personnel

Recruitment and Selection

· Provide human resources management support to the school head and coordinate with AO IV (HRMO II) of the SDO in the following HR-related functions:

· recruitment and selection of applicants in the school assigned

· promotion and deployment of personnel in the assigned school by checking and validating the completeness and authenticity of documents to be submitted to the HRMO for preparation/issuance of appointment

· Prepare ERF of qualified teachers and submit to SDO for processing

· Provide human resources management support to the school head and coordinate with AO IV (HRMO II) of the SDO in the following HR-related functions:

· recruitment and selection of applicants in the school assigned

· promotion and deployment of personnel in the assigned school by checking and validating the completeness and authenticity of documents to be submitted to the HRMO for preparation/issuance of appointment

· Prepare ERF of qualified teachers and submit to SDO for processing

Personnel Records

· Update regularly 201 files and maintain database of personal information of school personnel

· Act/assist the designated Agency Authorized Officer (AAO) in the field in terms of verifying/approving GSIS loans and agency remittance advice (ARA) as may be delegated

· Consolidate daily time record (DTR) of school personnel and prepare monthly report of service (Form 7)

· Monitor and record attendance/absence of school personnel and report to school head issues and concerns related thereto

· Acts on application for leave of school personnel and facilitate recommendation by the school head and approval by the SDS

· Update vacation service/leave credits of school personnel and regularly communicate to all concerned

· Maintain the confidentiality of personal information of school personnel to which he/she has legal access

· Coordinate with concerned offices, such as BIR, GSIS, PhilHealth, Pag-IBIG, CSC and other agencies/entities on the implementation of policies and guidelines relevant to personnel.

Compensation and Benefits

· Compute and submit to SDO applicable personnel benefits for processing, funding, and release (e.g., maternity benefits, step increment, salary differentials, overtime pay, proportional vacation pay, etc.)

· Monitor and prepare notices for step increments and adjustments of school personnel and submit to HRMO for checking and verification

· Process retirement/separation benefits of school personnel for endorsement by the school head to the SDO

Other HR-related functions

· Update school personnel of the latest HR-related policies

· Develop and present to the school head/HRMO innovates strategies in improving HR practice in the school

· Assist the school head in performance management, rewards and recognition and learning development policies and practices implementation in the school

· Prepare and submit HR-related reports to school head/HRMO

· Coordinate regularly with the HRMO in the implementation of HR policies and guidelines

· Facilitate submission and approval by the SDS of Permit to Study/Practice of Profession, Authority to Travel, and other school requests for school personnel

Property Custodianship

· Facilitate procurement of supplies, materials, equipment, etc. of the school based on approved SIP/AIP or as directed by the school head

· Ensure that supplies, materials, equipment, textbooks and other learning resource materials are stored properly in a secured facility

· Keep an updated inventory of all supplies, materials, equipment, textbooks and other learning resource materials

· Issue supplies, materials, equipment, textbooks, and other learning resource materials to requesting teaching and non-teaching personnel of the school

· Prepare and submit reports on all property accountability of the school

General Administrative Support

· Assist the school head in the preparation of School Form 7 (SF 7)/loading of teachers

· Assist the school planning team in the preparation of SIP/SAP

· Provide general administrative support to school head and teachers like reproduction of learning materials, encoding of reports, preparation of documents, etc.

· Perform other functions as may be assigned by the immediate supervisor.

Financial Management

· Assist the School Head on the preparation of the following documents such as but not limited to:

§ Cash disbursement register

§ Authority to debit/credit account

§ Liquidation reports including supporting documents

· For IUs, assist the School Head on the preparation of required reports from COA, DBM, and other oversight agencies.

· Facilitate submission of all financial documents to the SDO and/or bank, if necessary.

· Provide assistance to other financial-related task of the School Head.

· Perform other functions as may be assigned by the School Head.

· Processes initial payment of Substitute Teachers, newly hired, transferred and omitted in payroll

· Processes other benefits of DepEd personnel (clothing, cash allowances, cash gift, service recognition incentive, PEI, mid-year and year-end bonus, etc.,)

· Processes Loyalty pay of eligible personnel (Elementary, Secondary and Senior High School) entitled for 10 years and 5 years thereafter

· Processes salary adjustment and differential due to promotion

· Processes Step Increment

· Processes Maternity leave with pay of Teaching personnel

· Assists during the ranking (HRMPSB)

· Performs other related tasks as assigned by the immediate supervisor (e.g., pre-evaluation of documents (MT I & II, SP I, Head Teachers III, etc.,)

· Reviews and determines the competences of documents submitted per Qualification Standard

· In-charge of reports on Appointment issued (RAI) for Civil Service Commission

· Make and releases appointment and assignment order of Teaching and Non-Teaching staff

(Original. Promotion, Upgrading, Transfer, Reemployment, etc.,)

· Encodes documents/reports for dissemination

· Releases appointment attested by the Civil Service Commission

· Publishes vacant items position to Civil Service Commission Bulletin

· Reports transferred Teachers re: last payment to Payroll Service Unit

· Accomplishes reports re: accession and separation

· Performs related task as assigned by the immediate supervisor

· Organizes NDPs, RHMPPs, DDPs and PHAs DTRs.

· Checks the email regularly to be updated in all of the incoming communications.

· Records received statement in the logbook and disseminate copies to the concern.

· Legibly write down the emails to easily track the upcoming meetings of the PDOs, DMOs and others.

· Generate transmittals relative to the received communication

(For PHOs, Mayors and Municipal Health Officers, Chief of Hospitals, DILG, DepEd, etc...)

· Notifies Ms. Liberty Tapado (AO) while on travel re: to work/reports that are due for submission.

· Inventory of supply of medicines:

· Update stock cards

· Monthly inventory of medicines.

· Prepare monthly requisition and issue slip for the office medicines and supplies.

· Consolidates report

· Routinely updates the Itinerary and Destination of PDO-Catanduanes staff.

· Notifies Dr. Joseph Richard S. Garay (DMO V) while on travel re: communication addressed to him.

· Arranges and records received medicines and supplies from the DOH RO V.

· Assists PDO staff vis-à-vis needed stuffs in the office.

· Maintains the cleanliness of the office.

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Arrange travel reservations for applicants who are far from Manila (e.g., Zamboanga, Bacolod, Cotabato, etc.)
• Arrange travel reservations for applicants with approved visa
• Complete application forms in accordance with company procedures.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Collect and disburse funds from cash accounts, and keep records of collections and disbursements.
• Conduct searches to find needed information, using such sources as the Internet.
• Coordinate conferences and meetings.
• Establish work procedures and schedules, and keep track of the daily work of clerical staff.
• Order and dispense supplies.
• Provide services to customers, such as order placement and account information.
• Manages paper and electronic filing systems, handles and routes mail and operates a variety of office machines such as computers, telephones, fax machines and videoconferencing equipment
• Use a variety of computer software programs, such as databases, spreadsheets or graphics.
• Perform tasks that help an organization run efficiently

Keeps the office organized, makes sure the various appointments and meetings on the schedule are kept straight and manages the flow of visitors or employees who need to see the management staff

• Checks the completeness of the documents submitted for Saudi Council Registration
• Forwards requirements to the Expediter for submission to Ministry of Health to determine if the employee/s is required to take the Saudi Council examination or Prometric examination
• Checks issuance of temporary license to employee/s
• Prepares, arranges and complete the necessary documents for obtaining permanent license from the Ministry of Health upon receiving the results of the examination/Saudi Council Registration Card and Certificate
• Prepares petty cash of payment for Registration and Parametric examination to Saudi Council Office
• Prepares the list of staff with the amount to be deducted to Finance Department
• Schedules Prometric Examination and arranges transportation to and from the examination place.
• Follow up the results of examination and informs the employee through the department head
• Monitors validity of all MOH licenses and Saudi Council Registration of all Medical staff.
• Responsible for International Ticket booking of vacationing staff
• Processes Doctors Malpractice Insurance
• Processes Exit-Re-Entry Visa and IQAMA (residence permit)

· Responsible in rendering all the necessary assistance to the players and providing them their respective gaming needs /requests.

· Accommodate and answer all the inquiries of the players. The GA must make sure that the players are well-served and well -taken care of. Call Customer Service to request technical assistance concerning hanging bets and other game related problems or concerns.

The Cashier is accountable for all the things found inside the Cashier’s booth. The Cashier must ensure that all the things found inside this area are in proper order. More importantly, the Cashier is accountable for all the CASH on the Cashier’s booth during duty.

· As dining staff, renders fast and friendly service at any given time

· As cashier, attends the customer's orders and responsible for the cash funds endorsed by the manager

· Keeps and maintains a clean and desirable environment at all times.

· Keeping and recording all the inventory items on an up-to-date basis