Rosalie Loctugan

• Supports and administers the overall function of financial decisions, practices, and procedures such as; Financial Accounting Preparation, Collection & Reporting, Investigation and analyzation, Cost and budgeting, Project Management and Auditing

Task includes:

• Create and implement accounting and financial policies and procedures;
• Prepare cost analysis, budget preparation, expenses reports, financial statement and bookkeeping reports, and tax filing reports;
• Ensure all financial transactions, account receivables and payables activities are accurate, recorded and is updated;
• Conduct monthly financial analysis to identify the loss and profitability and resolve possible issues, gaps or variances;
• Ensure all expenses are within approved and assigned budget; Handles petty cash fund;
• Manage cash and budget controls;
• Ensure data integrity in all reports.

• In charge of all Local Accounting and Finance matter; Prepare & filing of monthly BIR report;
• Manage Petty Cash transactions; Prepare Weekly Bank Reconciliation; Prepare Ad hoc Check payment;
• Work on Month End Closing;
• Process Business Renewal And any other ad hoc and Government Compliance task;
• Manage all record to report Payable of PH entity;
• Manage the Suppliers Weekly Payment for 2 entities;
• Manage Petty Cash Transactions & Other payments transactions;
• Manage Check Preparation and Distribution;
• Manage Statutory Payments Cash Management & Bank Reconciliation;
• Post & reconcile Trial Balance;
• Working on Month End Closing/ Posting of accounting entries;
• Manage Fixed Asset depreciation process;
• Prepare monthly GL schedule;
• Manage & prepare all BIR EFPS Filings (Monthly, Quarterly & Annual);
• Coordinate & Assist Annual Audit; Process Business Renewal And any other ad hoc task in Finance Dept.;
• Coordinate and Reports to AU Finance team.

• Provide Assistant to Finance Manager in oversee the Finance Department - Disbursement, Collection, Reconciliation of Accounts - Tax, payroll, Payable;
• Review the reports of Finance Supervisors;
• Provide Assistance to Auditors (Internal, External, and Home Office);
• Assist the Finance Manager in all reports concerning Finance Department Reports - Trial Balance, Monthly Financial Statement, Monthly PNL, Government reportorial requirement, Any Ad hoc reports from home office.
• Enhanced budget management by closely monitoring expenses and identifying cost-saving opportunities.
• Ensured timely completion of month-end closing procedures for accurate financial statements.

Accounts payable

• Supervise and check all invoices for payments; Check And Verify the Agents Portal deduction for all hotel payment transactions;
• Check and Monitor Bank balances for Airline accounts top up balance;
• Check and verify all PO's; Supervise and check Cash and Bank reconciliation on a daily basis;

Taxation

• Checks monthly, quarterly and annual schedule of output and input taxes for vat remittances;
• Checks quarterly Vat relief for quarterly vat remittances;
• Checks monthly schedule of withholding taxes for remittances (1601E,1601C,1603);
• Checks other tax related schedules;
• Prepares Annual Alpha listing of Employees; Responsible to all tax related reports and payments;

Fixed Assets -

• Monitors Company Fixed Assets;
• Prepares monthly lapsing schedule;
• Prepares & journalize adjusting & depreciation entries; Prepares monthly reconciliation of account;

Payroll

• Verify Payroll Register forwarded by HR for payroll payment;
• Check and verify Manager's payroll;
• Upload Payroll payment per employees ATM account;
• Check and verify employee's other deductions;
• Preparation of monthly labor cost for Income tax reporting;
• Prepares employees 2316;

General accounting

• Prepares Monthly sales report; Prepares monthly PNL;
• Post monthly adjusting entries;
• Supervise and check all entries post in accounting system;
• And all other Duties assigned by Manager.

Accounts payable

• Supervise and check invoices for payments;
• Prepares monthly cash flows;
• Prepares and checks monthly aging of accounts payable;
• Prepares bank reconciliation of accounts;
• Coordinates banks on online payments of government dues & other remittances;
• Prepares analysis on old and non-moving accounts;

Taxation

• Checks monthly, quarterly, and annual schedule of output and input taxes for vat remittances;
• Checks quarterly Vat relief for quarterly vat remittances;
• Checks monthly schedule of withholding taxes for remittances;
• Checks other tax related schedules;
• Prepares monthly reconciliation of accounts under tax related accounts;
• Property, Plant and Equipment - Monitors property, plant & equipment accounts;
• Prepares monthly lapsing of account;
• Prepares & journalize adjusting & depreciation entries;
• Prepares monthly reconciliation of account;

Inventory

• Supervise monthly audit on all farms;
• Supervise proper documentation of inventory related transactions;
• Prepares reconciliation of accounts under inventory;
• Prepares analysis on old and non-moving inventories;
• Conduct appropriate actions on inventory bad orders and damages;

Payroll

• Checks payroll cut off timesheets for payroll;
• Prepares schedules of basic pay and other employee's benefits;
• Prepares schedules for payroll deduction for every employee;
• Preparation of schedule of payroll;
• Preparation of monthly labor cost;
• Preparation of monthly and annual reconciliation of accounts under payroll account.

• Collate Books - Cash Receipts Book, Cash Disbursements Book, Journal Books
• Responsible in all entries, (General ledger);Bank Reconciliation; Accounts Receivables recon;Update Customers Subsidiary Ledger;
• Provide Trial Balance per Period /Annual;
• Provide Liquidation Report per Special Project Handled;
• Labor Cost (Corporate Foundation Employee);
• Update Loans Receivable; Create Schedules.
• Improved financial accuracy by reconciling accounts and identifying discrepancies in financial records.
• Reduced errors in financial reporting by conducting thorough reviews and ensuring accurate data entry.

• Receipts Entries - Update Customers Subsidiary Ledger;
• General Ledger entries per Official Receipts;

Create Schedules (for Audit)

• Bank Reconciliation schedules,
• Accounts Receivables Trade Payroll Withheld schedules,
• Advances Subject to Liquidation schedules,
• Accounts Receivable Others Withheld schedules,
• Advances to officers and employees' schedules,
• Customers Adjustments per Subsidiary Ledger Accounts.

Cashier

• Accountable for the cash operation of the day;
• Disburse cash based on the rate of the pawn item;
• Reconcile the cash disburse against the rate of the pawn item for the day;
• Verify pawn receipts for redemption of items;
• Calculate the payment for the pawn items base on the company rate;
• Deposit excess cash for the standard company operation for the day in the bank;

Appraiser

• Scrutinize jewelry acceptable to pawn based on company standard;
• Decide for the price of the pawn items based on the company standard rate;

Bookkeeper -

• Responsible in bookkeeping (monthly).