Ricka Mari Bautista
Administrative Aide I
Bataan
Summary
Dynamic Administrative Aide with proven expertise at the Department of Public Works and Highways, enhancing office efficiency through meticulous file management and effective team collaboration. Skilled in Microsoft Excel and adept at prioritizing tasks, I consistently improved workflow and contributed to a positive work environment, ensuring timely correspondence and documentation.
Overview
5
5
years of professional experience
Work History
Administrative Aide
Department of Public Works and Highways
03.2022 - Current
- Processed routine correspondence and routed documents to proper offices for timely action.
- Maintained organized records, files, and reference materials for easy retrieval and audit readiness.
- Encoded data accurately into office systems and updated administrative databases.
- Assisted staff with scheduling, calendar coordination, and meeting preparation.
- Prepared memoranda, reports, and supporting documents following established office formats.
- Monitored document flow to ensure complete signatures, approvals, and submission requirements.
- Coordinated office supplies and equipment requests to support daily operations.
- Contributed to a positive work environment by providing professional assistance to colleagues when needed.
- Executed record filing system to improve document organization and management.
- Enhanced team productivity with thorough record-keeping and timely correspondence management.
- Maintained confidentiality of sensitive information while managing files, records, and communications diligently.
- Promoted a culture of continuous improvement by identifying opportunities for process enhancements within the department.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Expedited workflow by prioritizing tasks, delegating responsibilities, and managing deadlines effectively.
- Demonstrated adaptability in handling a variety of tasks, contributing to the overall success of the administrative team.
- Improved office efficiency by streamlining administrative processes and implementing new organizational systems.
- Assisted in the preparation of presentations and reports, ensuring accurate data representation and clear messaging.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Fostered collaboration between departments with effective interdepartmental communication skills to solve problems efficiently.
Education
Bachelor of Science - Hotel And Restaurant Management
Bataan Peninsula State University
Orani Bataan06.2019
Skills
Verbal communication
Scheduling appointments
Document preparation
File management
Correspondence and documentation
Team collaboration
Computer skills
File organization
Relationship building
Office administration
Microsoft Excel
Documentation and recordkeeping
Data entry
Task prioritization
Office management
Database entry
Excel spreadsheets
Timeline
Administrative Aide
Department of Public Works and Highways
03.2022 - Current
Bachelor of Science - Hotel And Restaurant Management
Bataan Peninsula State University