Rhiza Ray Dy

Travel Arrangements Corporate Mobile Phone Management Grounds Maintenance Building Maintenance Canteen Management Fleet Management Pest Control in the Facility Supply Inventory Management Events Management Contractor Management Accounts Payable Project Management Audit and Permits Executive Assistance

Facilities & Services Management Supervisor of a prestigious power plant in the Philippines with 7 years of working experience in the related field. I am responsible for overseeing all aspects of facilities and services operations, including travel arrangements, corporate mobile phone management, contractor management, canteen and fleet management, pest control, supply inventory, events, and facility maintenance. This role is critical to ensuring a safe, efficient, and well-maintained working environment, coordinating with internal and external stakeholders to meet organizational needs.

• Oversee and monitor travel request expenses and travel requests.
• Manage and schedule company vehicles, shuttle services, and transportation needs for errands.
• Handle corporate mobile phone accounts, including applications, renewals, terminations, charges, and customer service.
• Supervise groundskeeping activities, including cleaning, flushing, and drainage desilting.
• Coordinate beautification projects, such as landscaping and road repairs, and hold regular groundskeeping meetings to address concerns.
• Monitor groundskeeping schedules, inspections, and 5S compliance.
• Manage housekeeping activities and schedules, and conduct 5S inspections.
• Resolve concerns related to building maintenance, identify preventive maintenance needs, and track work requests.
• Lead building beautification initiatives, such as design improvements, repainting, and furniture arrangement.
• Monitor assets in non-technical buildings.
• Coordinate food orders, surveys, and concessionaire feedback.
• Ensure canteen cleanliness, sanitary compliance, and maintenance.
• Address canteen-related issues and liaise with internal and external stakeholders.
• Oversee drivers' schedules, vehicle utilization, and fleet maintenance.
• Ensure compliance with preventive and corrective maintenance schedules, insurance, LTO registration, and safety standards.
• Conduct bi-annual shuttle service surveys and address passenger concerns.
• Monitor pest control services, ensuring site cleanliness and proper chemical handling.
• Address site concerns related to pest control and initiate invoice processing.
• Track and replenish pantry and cleaning supplies, office supplies, and ensure sufficient emergency supplies.
• Manage inventory records and raise delivery requests for facility needs.
• Facilitate room reservations, venue preparation, and office supplies for events.
• Coordinate food orders and logistics needs

• Lead contractor onboarding, accreditation, and ensuring that they're compliance to safety standards through performance evaluation reports
• Process and monitor RFPs, COCs, POs, and IRRs for various facility-related expenses.
• Handle petty cash, follow up on billings, and maintain TVI invoice records.
• Assist in project execution and progress monitoring for CAPEX and innovation projects.
• Coordinate contracting and scope of work (SOW) with relevant departments.
• Lead, plan, and execute facility-related audits and permit processing.
• Oversee site-based TVI invoice monitoring and manage business permit processing.
• Provide executive support for travel management, ER filing, postpaid mobile phone monitoring, RFPs, and shuttle and insurance arrangements for executives.