Rhea Jean S. Taneo

• Compute Estimated Landed Cost for every product/requirement from Sales Team.
• Coordinate with Audit/Accounting/Treasury for the payment of international trade transaction and also the BOC duties and taxes.
• Check and endorse for approval the payment to suppliers based on the commercial invoice and payment terms.
• Prepare documents for DA/DP Sight/TT/OA payment terms for bank requirements.
• Apply for Import Permit from BAI/BPI on all raw materials prior vessel departure on the country of origin.
• Coordinate with the broker/ trucker on the delivery schedule.
• Apply/ Renew accreditation with Bureau of Plants & Industry.
• Renew accreditation with Bureau of Customs- Importer’s Accreditation.
• Update Management regarding new requirements/permits for Importation.
• Evaluate broker’s and trucker’s performance.
• Supplier’s negotiation
• Prepares purchase orders for suppliers.

• Prepares purchase orders for suppliers.
• Prepares local insurance application for all importations and ensure that corresponding marine insurance policy readily available prior to arrival of shipment.
• Prepares bank related documents such as Letter of Credit, Authorization Letter and other documents needed prior and after arrival of shipment.
• Communicates directly to foreign supplier regarding shipment schedule and other related documents needed prior to arrival of shipment.
• Coordinates with Regulatory Personnel regarding permits/clearance need for all importation
• Coordinates with broker regarding SAD/IED for LC opening and time to time monitoring of status of shipment under release at customs as well as booking and movement of truck/container for delivery to designated warehouse.
• Coordinates with Finance department and assigned bank regarding LC opening, availability of original shipping documents, LC discrepancies, final duties and taxes (PAS 5) for debit thru bank.
• Checking of shipping documents prior to shipment arrival
• Monitors movement of vessel via on line tracking
• Coordinates with shipping lines regarding arrival and availability of billing invoice for shipment that arrived at the port.
• In-charge with postal/courier services re monitoring of original shipping documents from supplier/s, sample/s, payment and other issue and concern (Inbound/Outbound).
• Coordinates with warehouse personnel regarding final delivery of goods/cargo to designated warehouse/s
• Check and verify computation of broker’s billing prior to final payment including preparation of turned of events of each shipment as attachment.
• Prepare estimated brokerage, landed cost and Computation of duties and taxes
• Other duties that may be assigned from time to time.
• With SAP experience

• Focused on the day-to-day handling of documentation and logistics for shipments.
• Managing both import and export processes end-to-end, ensuring alignment with domestic and international trade regulations.
• Preparing and reviewing comprehensive shipping documentation and customs paperwork; ensuring accurate tariff classification and values.
• Coordinating logistics with carriers, forwarders, and brokers while resolving shipment issues, delays, or discrepancies.
• Tracking shipments through to delivery, coordinating with internal teams and external partners.
• Auditing import/export activities for accuracy and process improvement.
• Liaising with internal teams such as sales, purchasing, finance, marketing, and supply chain for smooth coordination.
• Staying abreast of legal and regulatory changes, trade agreements, and regulations, ensuring internal compliance.
• Calculating and processing duty, taxes, and fees; negotiating terms for transportation.
• Coordinating with suppliers, freight forwarders, brokers, customs brokers, and customers to arrange shipments and ensure compliance with customs regulations.
• Preparing import/export documentation such as purchase orders, commercial invoices, bills of lading, packing lists, insurance certificates, letters of credit, customs declarations, certificates of origin, and more.
• Negotiating shipping or freight rates for various shipment terms (e.g., FOB, CIF, EXW).
• Tracking shipment schedules, arrival status, and ensuring timely delivery.
• Managing customs clearance: obtaining permits, paying duties and taxes, coordinating with brokers, and verifying calculation accuracy.
• Maintaining status reports, landed cost summaries, and coordinating container returns or refunds.
• Handling cargo release, internal delivery, and addressing damages or discrepancies.
• Interfacing with internal departments like warehouse, accounting, finance, production
• Developing strategies and procedures that align import/export operations with company goals and compliance requirements.
• Negotiating freight contracts, carrier agreements, and insurance terms.
• Overseeing customs clearance and ensuring adherence to trade regulations.
• Leading documentation processes and compliance audits.
• Establishing policies, implementing process improvements, and leading risk assessments.
• Managing budgets, monitoring performance metrics, and maintaining cost efficiency.
• Building and maintaining relations with customs authorities, logistics partners, suppliers, and internal stakeholders.

• Oversees preparation, filing, and processing of import/export transactions for Ecozone Export Enterprises in accordance with PEZA rules. Typical transactions include:
  Movement of Goods (PEZA Forms 8105, 8106, 8110, 8112)
  E‑ZTD for intra- and inter-enterprise transfers (EEE to EEE, EEE to ELSE)
  Letters of Authority (LOA), including surety bond applications and LOA ledger liquidation
  Scrapping of materials and equipment
• Manages related transactions with the Bureau of Customs (BOC), such as local/import delivery, duties and taxes, overtime fees, and shipment processing fees. Ensures proper documentation for shipment closures via tag arrival and tag usage.
• Ensures strict adherence to RA 7916 (PEZA Law) and its Implementing Rules and Regulations (IRR), confirming document accuracy, completeness, and on-time submission.

2. Coordination & Shipment Support

Acts as a liaison with Purchasing, Sales, Warehouse, and external brokers. Facilitates document submission and shipment processing with PEZA and BOC examiners.

Supports delivery operations by coordinating schedules, verifying documentation against physical deliveries, and managing incoming and outgoing shipments.

3. Reporting & Records Management

Maintains a masterlist for tracking in‑ and outbound shipments and updates the utilization of PEZA forms.

Prepares daily accomplishment reports, monthly plans, and performance reports—submits to relevant supervisors and to PEZA's Economic Zone division.

Manages proper filing and organization of PEZA documents, supporting internal audits and compliance checks.

Order Monitoring & Supplier Coordination

Track and follow up on purchase orders to ensure timely delivery.

Communicate with suppliers to confirm shipping dates, pricing, lead times, and availability.

Supplier Nego and PO Issuance

• Serve as a liaison between clients and brokers in case of inquiries or discrepancies.
• Offer general customer assistance and help resolve issues related to accounts or transactions.
• Handle filing, data entry, correspondence, and invoicing related to trades.
• Coordinate with other departments such as compliance, finance, or operations to ensure smooth workflows.
• Prepare client communications and manage documentation deadlines.
• Port and Shipping Line process ( Payment and documentation)