REGINE ALCALDE
SENIOR FACILITIES COORDINATOR
Calamba
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
5
5
years of professional experience
11
11
years of post-secondary education
1
1
Language
Work History
Senior Facilities Coordinator
Jones Lang LaSalle (JLL) Philippines
08.2023 - Current
- Efficiently managed work order system prioritizing tasks according to urgency while maintaining open communication lines with relevant stakeholders about project progressions.
- Established strong relationships with external service providers to ensure quality services at competitive prices.
- Reduced operational costs through strategic vendor negotiations and optimizing resource utilization.
- Built relationships with vendors and contractors to support timely and cost-effective services.
- Provided support and services related to mail and deliveries.
- Assisted with meetings and conference room reservations.
- Monitored and enforced budget for all facilities-related activities to reduce unnecessary expenses.
- Ordered, maintained and distributed supplies and inventory.
- Oversaw annual budget to handle supply, labor and maintenance needs.
- Reviewing and preparing invoices, ensuring the accuracy and completeness of billing data, resolving billing issues, and maintaining accurate records.
- Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner.
- Assist in the procurement of vendors and services as required.
Facilities Coordinator
Jones Lang LaSalle (JLL) Philippines
02.2023 - 08.2023
- Assisted in the development of emergency preparedness plans, ensuring staff was trained in proper procedures during critical situations.
- Evaluated vendor contracts to ensure optimal service levels while maintaining cost control measures.
- Managed subcontractors effectively while following up on their work ensuring successful completion according to project timelines.
- Improved facility efficiency by implementing preventive maintenance programs and coordinating with vendors for timely repairs.
- Performed routine maintenance tasks to maintain a clean, safe, and attractive environment for all building occupants.
- Ensured safety compliance by conducting regular inspections, identifying potential hazards, and implementing corrective actions.
- Directed vendors, facilities staff, and service providers as required to create efficient and non-disruptive work environment.
- Served as point of contact for internal and external customers seeking support and information.
- Maintained physical condition of facilities, applying available resources and personnel to achieve safe, clean, and functional environment.
- Updated tracking system monitoring facilities-related materials, supplies and equipment.
- Assisted with meetings and conference room reservations.
- Collaborated with contractors, vendors and stakeholders to support on-time projects completion.
- Prepared reports and schedules with accuracy.
Facilities Coordinator
Jones Lang LaSalle (JLL) Philippines
04.2019 - 02.2023
- Managed budget for facilities operations, ensuring cost-effective allocation of resources and minimizing expenses.
- Streamlined communication between departments to foster a collaborative work environment for improved productivity.
- Oversaw safety protocol compliance, reducing workplace accidents and improving overall safety standards.
- Managed minor appliance issues and scheduled repairs.
- Prepared action plans to establish procedures for various emergency situations.
- Served as point of contact for internal and external customers seeking support and information.
- Conducted everyday walkthrough inspections of facility grounds, external structure, systems, and equipment.
- Supervised staff of 3 receptionist. 3 Technicians and 10+ Housekeeping in day-to-day activities.
- Coordinated with cleaning and janitorial services to keep facility clean and presentable for occupants.
- Coordinated with vendors and contractors to arrange services and repairs to be completed on time and to desired quality levels.
- Handled tenant relations by addressing complaints and concerns quickly to promote facility satisfaction.
- Managed security and access control by overseeing surveillance camera, alarm and card access systems for facility safety and security.
- Managed parking and transportation systems by monitoring parking areas and transport services to promote easy accessibility for occupants.
- Monitored electricity, gas and water systems for proper function to minimize costs.
Education
Bachelor of Science - Business Administration And Management
STI COLLEGE
6535+3F4, Manila S Rd, Calamba, 4027 Laguna 06.2013 - 06.2024
Skills
Work Order Management
Budget Administration
Building operations
Vendor coordination
Pest Control
Team Leadership
Time Management
Problem-Solving
Multitasking
Teamwork and Collaboration
Time management abilities
Professionalism
Timeline
Senior Facilities Coordinator
Jones Lang LaSalle (JLL) Philippines
08.2023 - Current
Facilities Coordinator
Jones Lang LaSalle (JLL) Philippines
02.2023 - 08.2023
Facilities Coordinator
Jones Lang LaSalle (JLL) Philippines
04.2019 - 02.2023
Bachelor of Science - Business Administration And Management
STI COLLEGE
06.2013 - 06.2024
Similar Profiles
LAI ANNE BERNARDOLAI ANNE BERNARDO
Workspace Experience Enabler at Jones Lang LaSalle (JLL) PhilippinesWorkspace Experience Enabler at Jones Lang LaSalle (JLL) Philippines
Shierelyn Saballo VivoriShierelyn Saballo Vivori
Finance Manager at Optum Global Advantage at Jones Lang LaSalle (JLL) PhilippinesFinance Manager at Optum Global Advantage at Jones Lang LaSalle (JLL) Philippines
Kara PullmanKara Pullman
Senior Marketing Associate at Jones Lang LaSalle, JLLSenior Marketing Associate at Jones Lang LaSalle, JLL