REGINA VALENZUELA

• Collaborate closely with the Chief Executive Officer, providing key support and coordination.
• Ensured timely delivery of products by closely monitoring vendor performance and addressing any issues promptly.
• Built long-term supplier relationships with vendors to establish quality and competitive pricing.
• Execute a range of administrative duties, including SOP updates, file management, report generation, and quality control.
• Collaborate with cross-functional teams to understand product requirements and specifications.
• Monitor supplier performance to ensure compliance with contractual obligations and quality standards.
• Develop and implement purchasing strategies to achieve cost savings and efficiency.
• Manage purchase orders, invoices, and delivery schedules to ensure timely receipt of goods.
• Maintain accurate records of all procurement activities, contracts, and related documentation.
• Assess and manage risks associated with supply chain disruptions or price volatility.

• Increased efficiency in the supply chain by streamlining processes and implementing inventory management systems.
• Improved supplier lead times by proactively addressing potential bottlenecks in the process, ensuring on-time deliveries from vendors.
• Expertly analyze and forecast monthly reports to optimize supply chain performance.
• Collaborate closely with the Operations Manager to streamline operational procedures.
• Adhere to directives from both the Owner and Operations Manager, ensuring compliance and consistency.
• Proficient in financial administration, including invoicing and bookkeeping with PayPal, Zoho, and QuickBooks.
• Develop competitive logistics quotations for ocean and air shipments originating from China.
• Coordinate and oversee client shipments, maintaining clear communication through phone and email.
• Manage quality control inspections for clients, ensuring product standards while providing updates via phone and email.
• Handle inbound inquiries with professionalism, promoting company services to prospective clients through phone and email interactions.

• Enhanced team collaboration by providing clear communication of complex findings through visualizations and reports.
• Collaborated with cross-functional teams to identify opportunities for process improvement and increased efficiency.
• Analyze and process accounts payable for import transactions, ensuring accuracy and compliance with regulations.
• Coordinate with vendors and internal teams to resolve invoice discrepancies and payment issues.
• Maintain up-to-date knowledge of import regulations and tariffs affecting accounts payable processes.
• Utilize financial systems to input, track, and report on import-related expenses and payments.
• Prepare and reconcile financial statements related to import activities, highlighting variances and trends.
• Implement process improvements to enhance efficiency in the accounts payable import workflow.
• Assist in month-end closing procedures, ensuring timely and accurate reporting of import-related costs.
• Conduct regular audits of import documentation to ensure compliance with company policies and legal requirements.

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• Managed accounts payable and receivable, ensuring accurate and timely processing of invoices and payments.
• Conducted monthly reconciliations of bank statements to maintain accurate financial records.
• Prepared and analyzed financial statements for management, highlighting key areas of concern.
• Administered payroll functions, including computation, disbursement, and tax reporting.
• Maintained accurate and comprehensive financial records in compliance with accounting regulations.
• Assisted with budget preparation and monitored expenditures to ensure adherence to fiscal plans.
• Facilitated internal and external audits by providing necessary financial data and support.
• Implemented financial controls and procedures to optimize efficiency and reduce errors.
• Utilized accounting software to streamline processes and improve data management.
• Handled routine office tasks such as filing, data entry, and correspondence management.

• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
• Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
• Managed daily office operations and maintained an organized work environment.
• Coordinated and scheduled meetings, appointments, and travel arrangements for executives.
• Handled incoming calls and correspondence, ensuring timely responses and confidentiality.
• Performed data entry, database management, and maintained accurate records.
• Assisted in the preparation and editing of documents, reports, and presentations.
• Managed inventory of office supplies and placed orders to ensure adequate stock levels.
• Facilitated communication between departments and served as a liaison for external contacts.
• Implemented and maintained filing systems, both electronic and physical.
• Supported accounting functions including invoicing, expense reports, and budget tracking.
• Conducted research and compiled data for various projects and reports.

• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
• Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
• Managed daily office operations and maintained an organized work environment.
• Coordinated and scheduled meetings, appointments, and travel arrangements for executives.
• Handled incoming calls and correspondence, ensuring timely responses and confidentiality.
• Performed data entry and maintained accurate records in company databases.
• Assisted in the preparation of reports, presentations, and documents for internal and external use.
• Managed inventory of office supplies and placed orders to ensure adequate stock levels.
• Facilitated communication between departments and served as a liaison for administrative matters.
• Implemented filing systems and procedures to improve document organization and retrieval.
• Processed invoices, expense reports, and handled petty cash transactions.
• Supported onboarding of new employees by preparing workspaces and coordinating orientation materials.