RAQUEL CASPE

Manage the accounts payable email account in the mailbox on a daily basis | Perform invoice validation based on standard operating procedures primarily on matching - 2-way, or 3-way, approval/invoice requirements, tax information and account coding | Respond to queries from suppliers in relation to invoice status and statement reconciliation | Assist in month end close process for the AP sub-ledger and support the monthly reconciliation of the AP control account.

• Lead the Accounts Payable team's day-to-day operations; Provide oversight of Accounts Payable processes, ensure accuracy and timeliness of data processing, manage payment disbursements, and resolves invoicing issue; Responsible for and involved in accounting and administrative tasks relating to the payables function, including, but not limited to the review of all processed invoices to ensure proper processing is observed and correctness of ERP input; Posting of invoices inputted into the ERP System (SAP); Checking and verifying of all entries entered into the system, in terms of accuracy, account codes, cost centers; Initiating and processing weekly disbursements - check runs and wire payments; Generation of monthly Accounts Payable Aging schedules; Overseeing the clearing of invoices against goods receipt (GR-IR) and the analysis and disposition of any discrepancies; Coordination with Procurement Section to ensure completeness of invoices against served PO's; Reconciliation of vendor statements against the Accounts Payable sub-ledgers; Analysis and resolution of vendor account issues, e.g., balances, overpayments, debits and the like; Liaising with the Procurement/Purchasing, Warehouse, Logistics and other related sections for purposes of anticipating possible payables related issues and resolving problems; Performance of monthly Accounts Payable module closing activities, i.e, accrual calculations, set up, reclassification, adjustments journal entries, and other tasks; Preparation of schedules for audits, reviews, inquiries and other request; Support of best practices in the Procure-to-Pay cycle; Relating to the compliance with Value Added Tax (VAT) requirements including, but not limited to ensuring VAT entries are properly maintained in the ERP (SAP) system;

• Checks all entries in the system by the staff based from the collection of invoiced amounts, accounts payable vouchers (APV), journal vouchers (JV) and disbursement vouchers (DV) and sales invoice (SI); Verifies thoroughly the entries in the GL system and applies appropriate actions to wrong entries; Develops automation of bulk entries using excel formulas; Works on liquidations to completely close old and existing record; Gathers data from the GL system and accomplishes accounting reports such as trial balance, balance sheets and income statements; Updates reports on the direct costing of work in progress based on the profit margin; Computes the payment for the quarterly income tax returns based on the quarterly data in GL; Performs the filing of monthly tax returns for the final VAT, expanded VAT, and fringe benefits tax thru BIR E-Filing and E-payment in an accredited bank; Computes and monitors subcon billing records provided by the implementing groups in Operations; Prepares summaries and entries of cash collections from all Projects; Handles monthly bank reconciliations;

• Budget monitoring for every Request For Payment (RFP) received; Administers petty cash transactions and prepares reimbursement claims on a weekly basis; Notes charging accounts for every Request for Payment or cash advance; Checks all individual entries in the system and performs the needed adjustments on applicable entries; Submits the printed Journal Registry to the Finance Manager for checking in the system and migrating to Excel file; Transfers complex data to be converted and uploaded from the Excel migration in the GL to the SAP system; Develops the automation of bulk entries using Excel formulas; Preparation of various reports, CA Monitoring, Accounts Receivable summary, and Revolving Fund; Assist in managing Accounts Payable (AP) and Receivable (AR) activities; Support in annual financial audit through the preparation of custom reports; Streamline processes and procedures for improving operational efficiency of Finance reporting; Supervise and administer daily office activities and operations to secure efficiency and compliance to company policies.

• Reports directly to Business Development Manager; Handles project documents such as P.O.s, contracts, etc; including coordination and follow up with clients on issuances of documents pertaining to awarded projects
• Dissemination of copies of project documents to each internal department concerned, organized filing and safe keeping; Preparation of all business documents for the Accreditation to Client such as consolidation of corporate profile documents and updated company data; Preparation of various Project Bidding Proposals including coordination with the concerned implementation Department for the complete and on-time submission to client; Monitoring, compilation and preparation of Billing Documentation requirements for the facilitation of invoicing to client; Responsible for Subcontractors Contracts / Agreement and billings; Coordinate with the Department Managers regarding the accuracy of billing statement; Other tasks/functions that may be delegated and assigned to you by your superior from time to time.

• Monitor sub-contractors accomplishments with regards to Site Acquisition and Status; Manages sub-contractor in acquiring related permits per site; Coordinate with the Survey Team (RF Engineers, Installation Engineers, Civil Engineers, Transmission Engineers and Site Acquisition) and ensure that the working option meet all the technical, social acceptability and zoning requirements; Initial screening of property documents of lessor; Coordinates with Lessors, sub-contractors in gathering needed document for contract preparation; Prepares contract of lease.

• Initial screening of property documents of lessor; Coordinates with Lessors, NSAs, and Contractors in gathering needed document for contract preparation; Prepares contract of lease (addendum, initial, amendment); Facilitates and process sites that are for exceptional approval; Process/monitors Exceptional Approval; Process Request for Payment (Lease Rental); Generate Contract and Payment Monitoring Report; Responsible for the releasing of check payment for rentals; Assist in project backlogs: pending 2007 and earlier contracts, retrieval of misplaced contracts; Ensures proper filing of documents.

• Releasing of checks; O.R
• Monitoring; Responsible for the preparation of contract of lease (addendum, renewal, amendment); Monitors incoming and out-going correspondences; Performs other duties as may be assigned from time to time.

• Prepares delivery receipts and pull-out forms of Demo Power materials and client materials; Maintain and update scorecard everyday; Prepares weekly report of the following: closing of project, R.A
• And disposal, Missing and damage; Keeps a file of the following: Delivery Receipts, Pull-out forms, Receiving Acknowledgment, Missing and damaged Materials.

• Prints out requested batch tickets of standard products and special products for production coordinator; Maintain and update batch ticket status everyday; Update SFG (Semi-Finished Goods) status based on Daily RM Delivery Report; Prepares PM Monthly performance report of all suppliers every end of the month; Arrange monthly performance meeting of VP Operations with PM Suppliers; Fax and confirm the order of PM from the suppliers; Assists the Process Engineer and collects all withdrawal slips after RM Preparation; Checks and ensures if all issued RM withdrawal slips were returned (complete series); Records all withdrawal slips being issued everyday and submits these to inventory clerk for encoding; Keeps various files (batch ticket logbook, 2k3 files, Suppliers folders, RM and PM folders, Pending orders of packaging materials).