OLIVIA ABUNDA
Document Controller / Data Analyst
Singapore
Summary
Document Control : Version control, Quality Assurance, Technical Archiving, Audit Preparation, and compliance Tracking
Data Analysis : Data Cleansing, Metric Reporting, Process Optimization and workflow tracking.
Overview
22
22
years of professional experience
Work History
Lead Document Controller
SDK Consortium
07.2018 - 12.2025
- PROJECT: Woodlands Health Campus
- Establishing Document Control Procedures, Protocols and Guidelines to both client and consultants.
- To do Project Standardization of file naming and submission cycle.
- Manage the system that we used on this project (ACONEX, CASE, FINAL CAD and BIM360 System).
- Conducting ACONEX training to all SDK staff, Subcontractor, Direct Subcontractor, RTO and consultant
- Managing all register Issuance of Construction Drawing, Shop Drawing & SOI.
- Monitoring Daily Man Power Report and Activities.
- Coordinating to our consultant for drawing issues (submission, overdue)
- Coordinating to our Subcontractor, Direct Contractor and Consultant for all submission.
- Handling all Documents Submission Architecturally, Structural, ID & M&E and Lead to all Document Controller
- Covering the Design Manager to attend weekly Meeting if not around.
- Assisting and helping the Project for any ACONEX problem.
- Full control of document database to ensure an organized and up-to-date document management system.
- Support to Construction Team, Design & Contracts and M&E for RFA Submission
- Allocates & controls All the document in accordance to document/drawing procedure
- Trouble shooting to ACONEX and set up the system.
- Controlling All Documents to Upload to CASE System
- Support to the Project Team in regards to all Documents
- Managing and control All Approval Documents using Aconex system.
- Monitoring All Material Submission Incoming and Outgoing
- Support QAQC team to prepare and submit OMM and MS Submission.
- Involve in checking and coordination of Shop drawings and as-built drawings with all respective trades (Architectural, Structural, MEP & ID)
- Submission Incoming and outgoing of As-built Drawing in all trades, full Control for all Handover Submission.
Senior Document Controller
SWC Builders Construction Pte Ltd
09.2012 - 07.2018
- PROJECT: 111 Somerset (August 2017 – July 2018)
- Hong Leong Building (Nov 2016 to Dec 2017)
- Compass One (October 2015 to October 2016)
- DUO Residential NSC & DSC Package (Oct 2014 to Oct 2015)
- Shangrila Tower Wing (June 2014 to September 2014)
- Suntec (Nominated Sub Contractor) & (Domestic Sub Contractor) (Sept 2012 to 2014)
- Shangrila Garden Wing Ballroom (March 2012 to Dec 2012)
- Senior staff and Document controller for almost 6 years for 7 Different Projects.
- Preparing Monthly Weekly and Audit report.
- Full control of document database to ensure an organized and up-to-date document management system
- HR ( site base ) assisting safety team for the workers who are renewing their PASS, attending courses, taking leave, taking overtime one of supporting person in the site.
- Manage and coordinate all activities related to document control procedure including internal and external technical documents, drawings and correspondences ( M&E, Architectural, ID & Structural)
- Perform HR/Admin support such as recording overtime, general information and group email circulation, functions and events management and office stationery control.
- Perform general administrative support such as maintaining complete and organized trail of controlled document copies, drawings and correspondences under safe custody and efficient storage, accessibility and clear and effective distribution.
- Controlling Outgoing and Incoming emails
- Liable to submit all Materials to Consultant for proper documentation.
- Holding Aconex email to submit our Submission to consultant, incoming and outgoing submission to our Nominated Sub Contractor Project.
- Responsible to all submission (Materials, NCR, Request for Information , Confirmation Verbal Information, Method of Statement, Defects, Work Done and Handling Over Forms, Inspection, RFAI, Main Con Instruction , Main Con Direction, Notice of Delay, Notification extension of time etc.
Accounts Department cum Contract Clerk
Sunray Woodcraft Construction Pte Ltd
06.2008 - 06.2010
- Assisting the QS for doing Billing Quantity
- Responsible to check and submit the claims every month.
- Holding and Issuing the Invoices
- Responsible to Claims and issuing Tax Invoice.
- Doing Project Schedule for the site.
- Checking and monitoring all the claims that we issue.
- Doing some quotations and letters for the project.
- Accounts Receivable
- Doing Transmittal to our Documents
VIP Marketing Coordinator
Thunderbird Resort Fiesta Casino
01.2007 - 01.2008
- Greet casino guests upon their arrival in Fiesta Casino.
- Answer customer’s inquiries, deal with customer’s products and services.
- Provide general information on the casino’s products and services.
- Process request of customers and reservations.
- Assist in distribution of promotion raffle tickets.
- Attend to all telephone calls inquiry.
- Assists with the organizations of raffles, mailing list, and giveaways.
- Assist in Casino promotional functions both on and off property.
- Informs Shift Manager on all VIP patron movements within the casino floor.
- Assist casino guest with hotel room and/or golf reservation In-charge in overall management and supervision.
- Distribute casino marketing promotion collaterals.
- Keeps record of casino members confidential.
- Issue approved membership cards.
- Familiarization on Main Casino Games
- Familiarization with casino and hotel facilities.
- Advises customers on Casino rules and regulations, policies and procedures. Performs
- Bilibiran Binangonan Rizal
Secretary
Honda Prestige Traders Incorporated
05.2006 - 05.2007
- Sell company’s products to customers
- Welcome customers, inquire about their needs and offer assistance
- Recommend our Products
- Maintain A stock list, help in stock-takes and replenish stock
- Managed all documents, including printing and data encoding, while explaining contracts, rules, regulations, and benefits to clients.
- Compiled weekly and monthly reports, including sales, inventory, warranty, service, and petty cash fund reimbursement.
- Monitoring and checking all the accessories, materials, tools, batteries and promo items that they get from us.
- Preparing invoices, faxing, filling and transmittal all the transaction that in and out, by using delivery receipt and Official receipt from our customer.
- Handling Fund of our company, for the expenses, transportation, gas activation, gas expenses, meal allowance, supplies and other expenses.
- Assist Customer, explaining to them the products and some benefits that they get from as, from the insurance and for the maintenance of the motorcycle.
- Filing the contracts and copy of my reports, transmittal that I can pass to our HRD and from our supplier.
- Personal secretary of our Senior Manager, filling and typing for the paper works, communicate from the Manager of our 17 branches, and doing a reimbursement, encoding data.
- Holding a confidential letter of our branches.
- Cash Custodian and sometimes parts custodian holding parts of the motorcycle.
- Liable for all the transaction and reports of the products, insurance, and registration of the motorcycle.
- Provided secretarial and administrative support to the regional director, including compiling and organizing field reports.
Customer Service Assistant
Max’s Restaurant
12.2004 - 05.2005
- Prepare the outlet for operation
- Direct customers to their tables, seat them and take their orders
- Answer their queries about the menu
- Perform the correct service procedures and presentation of specials
- Serve food and drinks
- Clear used items and replace table settings
- Maintain good personal hygiene Support data encoding for purchase and delivery orders and act as the customers’ relations officer.
Admin Assistant
N. S. Abunda Construction
01.2004 - 11.2004
- Preparing for the monthly Payroll of the staff
- Researching and analyzing policy options
- Recommending a policy and seeing it through to its implementation
- Leading a team to develop and manage a major project
- Negotiating on international trade and environmental issues
- Ensuring the delivery of high quality public services
- Managing corporate support for your organization and help to shape its culture. Prepare the outlet for operation
Education
Bachelor of Science - Business Administration Major in Management
Philippines School of Business Administration
Quezon City01-2005
Skills
Document Management System
Microsoft Office applications
Aconex system
Case system
Advance Excel ( Vlookup, PivotTables)
Power BI
SQL
Python
Visual Basic Database Programming
Document Procedures
Reporting
Drawing Register Management
RFI coordination
As-built documentation
Disclaimer
I Further certify that all information written above are true and correct at my own knowledge and hereby guarantee that false information may result in my disqualification.
Timeline
Lead Document Controller
SDK Consortium
07.2018 - 12.2025
Senior Document Controller
SWC Builders Construction Pte Ltd
09.2012 - 07.2018
Accounts Department cum Contract Clerk
Sunray Woodcraft Construction Pte Ltd
06.2008 - 06.2010
VIP Marketing Coordinator
Thunderbird Resort Fiesta Casino
01.2007 - 01.2008
Secretary
Honda Prestige Traders Incorporated
05.2006 - 05.2007
Customer Service Assistant
Max’s Restaurant
12.2004 - 05.2005
Admin Assistant
N. S. Abunda Construction
01.2004 - 11.2004
Bachelor of Science - Business Administration Major in Management
Philippines School of Business Administration