Oliv Mae Gabuya
Cebu City,Cebu
Summary
Reliable and detail-oriented Accounting, Finance, and Administrative professional with over 8 years of experience supporting teams in the construction, real estate, automotive, and e-commerce sectors. I've gained hands-on skills in accounts payable, invoicing, financial reporting, CRM tools, and virtual support-working with both local companies and international clients. I take pride in being adaptable and dependable, and I'm always open to learning new tools and approaches. My goal is to keep growing while doing meaningful work and contributing positively to the teams I'm part of.
Overview
9
9
years of professional experience
1
1
Certification
Work History
ACCOUNTS & ADMIN OFFICER (VIRTUAL ASSISTANT)
CRI8 PTY LTD
01.2023 - 09.2023
- Managed client interactions through the Buildertrend project management system.
- Ensured seamless communication between clients and the company.
- Addressed client inquiries, relayed project updates, and facilitated information exchange.
- Contributed to client satisfaction and project success.
- Oversaw financial transactions, including payables and receivables.
- Processed invoices, tracked payments, and managed accounts payable, ensuring accurate financial record-keeping.
- Followed up on outstanding payments, reconciled accounts, and verified transactions.
- Provided comprehensive administrative support to the CEO and the company.
- Managed schedules, organized meetings, and assisted with various administrative tasks, contributing to the smooth functioning of the organization.
- AUSTRALIAN COMPANY
E-COMMERCE VIRTUAL ASSISTANT
SOHOSMARTONLINE
10.2022 - 07.2023
- Provided non-voice customer support via email and chat, handling inquiries, complaints, and refunds.
- Managed order processing, including purchase orders, shipment tracking, and status updates.
- Maintained product listings by updating descriptions, stock availability, and pricing.
FINANCE OFFICER
GREENTECH LAND DEVELOPMENT CORP.
MABOLO, CEBU CITY
02.2020 - 01.2021
- Developed strategic budgets and financial plans to support growth.
- Monitored and optimized bank transactions, ensuring precise financial reporting.
- Controlled cash and cheque releases to ensure accuracy.
- Uncovered cost-saving opportunities, enhancing efficiency and profitability.
- Acted as a financial advisor to departments, supporting lot acquisitions and investment strategies.
ACCOUNTING STAFF
CEBU OVERSEA GROUP OF COMPANIES
CEBU CITY
03.2015 - 01.2016
- Managed Accounts Payable operations across 11 branches and warehouse facilities.
- Processed payments and issued checks, with accurate coding of invoices.
- Maintained strong supplier relationships and resolving discrepancies.
- Ensured compliance with Form 2307 and documentation standards.
FINANCE ANALYST
CEBU OVERSEA GROUP OF COMPANIES
CEBU CITY
04.2016 - 01.2020
- Delivered accurate financial reports across trucking, real estate, and retail divisions.
- Crafted detailed balance sheets, income statements, and cash flow reports.
- Streamlined bank reconciliations and optimized cash resource tracking.
- Ensured integrity in check issuances and employee cash advance audits.
- Maintained transparency and compliance in petty cash handling.
ACCOUNTING ADMIN OFFICER
CEBU OVERSEA GROUP OF COMPANIES
CEBU CITY
08.2018 - 01.2020
- Streamlined fund management by supporting the CFO and Treasurer in daily disbursements and receipts.
- Managed cash and check deposits, coin and bill requisitions, and branch cash accountability.
- Coordinated utilities, messenger services, audits, and processed essential bank loan documents.
- Oversaw insurance claims, board resolutions, and handled property taxes and permits.
- Ensured smooth operations by efficiently distributing forms and resolving departmental issues.
- Managed vehicle cost and expense accounting, ensuring accurate purchase reporting.
- Submitted monthly and annual inventory reports on time.
- Tracked demo units across branches and stockyards, monitoring cost and availability.
- Prepared detailed month-end reports for FGP, BIR, and Management.
- Generated amortization schedules for demo units to support financial records.
- Provided SRP calculations for sales personnel, including government agency clients.
ACCOUNTING ANALYST
FORD CEBU - FAIRLANE AUTOMOTIVE VENTURES, INC
NIVEL HILLS, LAHUG, CEBU CITY
02.2021 - 10.2022
Education
Bachelor of Science - Business Administration, Major in Management Accounting
University of Cebu
01.2015
Skills
- Proficient in Accounting Systems (SAP, GESTALT, ERIC DMS, XERO, QBO)
- Accounts Payable & Receivable Management
- Bank Reconciliation and Cash Flow Management
- Financial Data Analysis & Reporting
- Executive Support & Office Administration
- Time Management & Task Prioritization
- Professional Email Management
- Document Preparation & Record-Keeping
- Project Coordination & Status Reporting
- Google Workspace (Docs, Sheets, Gmail, Drive, Meet, Calendar)
- Canva (Basic Graphic Editing & Design)
Certification
- QuickBooks Online Certification Level 2, 2025-06-01
- Intuit Bookkeeping Certification, 2025-06-01
- Office Ethics and Professionalism, 2014-11-01
- Successfully defended Research and Feasibility Study, 2014-03-01
- Strategy and Innovation for Entrepreneurs, 2014-02-01
- Successful Marketing in Creating New Product Concept, 2013-09-01
- Enhancing Leadership through Effective Communication, 2013-09-01
- Retail Policies and Practices, 2012-02-01
Timeline
ACCOUNTS & ADMIN OFFICER (VIRTUAL ASSISTANT)
CRI8 PTY LTD
01.2023 - 09.2023
E-COMMERCE VIRTUAL ASSISTANT
SOHOSMARTONLINE
10.2022 - 07.2023
ACCOUNTING ANALYST
FORD CEBU - FAIRLANE AUTOMOTIVE VENTURES, INC
02.2021 - 10.2022
FINANCE OFFICER
GREENTECH LAND DEVELOPMENT CORP.
02.2020 - 01.2021
ACCOUNTING ADMIN OFFICER
CEBU OVERSEA GROUP OF COMPANIES
08.2018 - 01.2020
FINANCE ANALYST
CEBU OVERSEA GROUP OF COMPANIES
04.2016 - 01.2020
ACCOUNTING STAFF
CEBU OVERSEA GROUP OF COMPANIES
03.2015 - 01.2016
Bachelor of Science - Business Administration, Major in Management Accounting
University of Cebu