Norway A. Medina
Pampanga
Summary
A seasoned administrative professional with more than seventeen (17) years of experience in development and private corporate sectors. Well-versed in
Overview
25
25
years of professional experience
1
1
Certification
Work History
Administrative Officer
Gokongwei Brothers Foundation – Technical Training Center
City of Calamba, Laguna
12.2021 - Current
- Supervision of Administration Department (Logistics, Finance, Student and Employee Services, Administrative Section of the INJ Scholarship Program, and Building Maintenance).
- Monitors/tracks team and individual performance.
- Preparation and administration of annual budget for the technical training center.
- Management of funds and compliance to agreed operation costs/budget.
- Monitor work activities to ensure compliance with established policies and procedures.
- Management of needs and reorder points to ensure availability of needed stocks and resources.
- Lead and coordinate construction projects, remodels, and other special projects.
Administrative Specialist (Officer-In-Charge, Admin Department)
Gokongwei Brothers Foundation – Technical Training Center
City of Calamba, Laguna
08.2018 - 12.2021
- Plan, supervise, review the work of staff responsible for facility & maintenance.
- Establish schedules in providing facility maintenance services; identify and allocate resource needs accordingly with appropriate management staff.
- Participate in the preparation and administration of the facility maintenance budget; submit budget recommendations; monitor budget expenditures; prepare cost estimates; submit justifications for equipment.
- Monitor work activities to ensure compliance with established policies and procedures.
- Management of needs and reorder points to ensure availability of needed stocks and resources.
- Coordinate construction projects, remodels, and other special projects such as the construction of the new building of our training facility and the transfer of the training center to its new location in Calamba City, Laguna.
Administrative Associate
Gokongwei Brothers Foundation – Technical Training Center
Pasig City
09.2015 - 08.2018
- Supervision of upkeep of the school building and facilitate Employee Services and Administration support needed by GBF Employees.
- Financial Functions: In charge in company’s revolving fund (disbursement, recording of expenses, preparation and submission of liquidation and replenishment); preparation and submission of check memo; recording and monitoring of annual budget (Operation Expenditures and Capital Expenditures); preparation of Financial Report, Capital Fulfillment Plan and Capital Expenditure Request, coordination with Accounting Department regarding Financial Statement.
- Procurement Function: Preparation and submission of Purchase Requisitions, receiving and checking of delivery of goods, preparation of Warehouse Receipt.
- Coordination with Summit Media Human Resources for the distribution of benefits for the employees.
- Preparation and submission of Employee Requisition and Temporary Engagement Contract of part time instructors as supporting documents for the processing of their payment for the service they have rendered.
- Timekeeping.
- Office, janitorial, building maintenance supplies stock monitoring and inventory.
- In charge in reservation of training rooms and conference rooms, preparation of monthly cost recovery report.
Administrative Assistant
Gokongwei Brothers Foundation – Technical Training Center
Pasig City
11.2012 - 09.2015
- Financial Functions: In charge in company’s revolving fund (disbursement, recording of expenses, preparation and submission of liquidation and replenishment); preparation and submission of check preparation memo; recording and monitoring of annual budget (Operation Expenditures and Capital Expenditures); preparation of Financial Report, Capital Fulfillment Plan and Capital Expenditure Request, coordination with Accounting Department regarding Financial Statement.
- Procurement Function: Preparation and submission of Purchase Requisitions, receiving and checking of delivery of goods, preparation of Warehouse Receipt.
- Coordination with Summit Media Human Resources for the distribution of benefits for the employees.
- Preparation and submission of Employee Requisition and Temporary Engagement Contract of part time instructors as supporting documents for the processing of their payment for the service they have rendered.
- Timekeeping.
- Provides assistance to Facilities Manager in ensuring the upkeep of the school building.
- Acts as Officer-In-Charge in the absence of Administrative Manager.
- Office, janitorial, building maintenance supplies stock monitoring and inventory.
- In charge in the reservation of training rooms and conference rooms, preparation of monthly cost recovery report.
Assistant to the President
Pilotage Trading and Construction, Inc.
Cabuyao, Laguna
09.2011 - 09.2012
- Preparation of report of daily and monthly expenses.
- Files and records office documents.
- Preparation of account payables (from checking of invoices to preparation of AP vouchers, cheque vouchers and checks).
- Office supplies stock custodian.
- Serves as purchasing officer (office supplies and construction materials).
- Attends to customer inquiries and employees’ concerns.
- Weekly budget preparation, in charge on the revolving fund.
- Preparation of billing documents.
- Communicates courses of action with the Operations Department.
- Preparation of reports assigned by the President.
Administrative / Office Staff
Pilotage Trading and Construction, Inc.
San Pedro, Laguna
11.2006 - 09.2011
- Files and records office documents.
- Office supplies stock custodian and purchaser.
- In charge on daily and weekly inventory of diesel and lubricants.
- On-site finance officer.
- Serves as payroll officer (from computation of individual salary to distribution).
- Preparation of detailed report on daily and weekly sales, expenses and overall operations revolving fund.
- Attends to customer inquiries.
- Monitors trucks status from scheduling to dispatching.
Documentation Clerk
Hanjan International Management
Makati City
05.2005 - 11.2005
- Documentation.
- Serves as broker coordinator.
- Makes necessary report assigned by the Manager.
- Conducts the initial interview and screening of applicants for employment abroad.
Shipping Specialist
Kintetsu World Express (Philippines), Inc.
Baguio City
04.2004 - 05.2005
- Coordinates shipments and documents to documentation clerks.
- Communicates courses of action between Texas Instruments and other forwarders.
- Prepares tally, gate pass and export declaration.
- Sends shipping notifications, NUB report and hold lots report.
- Makes monthly shipping schedule for approval of Texas instruments Phils., Inc.
OJT: Research Assistant
Port Area, Manila
11.2001 - 02.2002
- Assisted the research group in gathering of data.
Education
Bachelor of Science - Economics, Business Economics
Polytechnic University of the Philippines
01.2003
Holy Cross College - undefined
Holy Cross College
01.1998
Certification
I hereby certify that the above information is true and correct.
Timeline
Administrative Officer
Gokongwei Brothers Foundation – Technical Training Center
12.2021 - Current
Administrative Specialist (Officer-In-Charge, Admin Department)
Gokongwei Brothers Foundation – Technical Training Center
08.2018 - 12.2021
Administrative Associate
Gokongwei Brothers Foundation – Technical Training Center
09.2015 - 08.2018
Administrative Assistant
Gokongwei Brothers Foundation – Technical Training Center
11.2012 - 09.2015
Assistant to the President
Pilotage Trading and Construction, Inc.
09.2011 - 09.2012
Administrative / Office Staff
Pilotage Trading and Construction, Inc.
11.2006 - 09.2011
Documentation Clerk
Hanjan International Management
05.2005 - 11.2005
Shipping Specialist
Kintetsu World Express (Philippines), Inc.
04.2004 - 05.2005
OJT: Research Assistant
11.2001 - 02.2002
Bachelor of Science - Economics, Business Economics
Polytechnic University of the Philippines
Holy Cross College - undefined
Holy Cross College