NORJANNAH B. RASID

• Company Overview: Ministry of Transportation and Communication (MOTC-BARMM)
• BAC Secretariat for Infrastructure Bids and Awards Committee
• BAC Secretariat for Special Bids and Awards Committee
• BAC Secretariat for Regular Bids and Awards Committee
• Finalization of procurement activities from pre-procurement conference to bid opening to post qualification (date/time/venue)
• Preparation/send notice to all concerned end users the procurement activity details for posting
• Preparation/sending of notice/ letter to all concerned, PMs re: schedule of BAC activities, preparation, Invitation letter addressed to observers (COA and Others) and inform them of the scheduled pre-bid Conference, opening of bids, bid evaluation of LCB, and Post qualification for LCRB and etc.
• Prepare attendance sheet for every activity.
• Coordinate snacks/meals for all bidding participants.
• Maintain Official Receipt of bidding docs
• Prepare program of activity/agenda per Meeting/bidding
• Posting of invitation to bid (philgeps/bulletin board)
• Post and publish, issue supplemental bid bulletin
• Preparation of score sheets, abstract of bids and Eligibility sheets
• Reproduce all bid documents during the activity/meeting/bidding
• Receive bidding documents/bid offers
• Safekeeping of all documents, attendance sheets, score sheets, letter, etc.
• Preparation of the needed resolutions
• Issuance of notice of ineligibility
• Preparation of IT, TO and ATR for Post-Qualification.
• Prepares Procurement Monitoring Report
• Preparation of notice of award and have it properly Received by concerned
• Reproduction of contract and facilitate signing/ notarization
• Preparation/issuance of notice of proceed and have it properly received
• Provide copy of NOA, contract NTP to concerned TWG And other concerned and have it properly received
• Entertain queries from bidder, and refer him/her to Concerned TWG or officer
• Ministry of Transportation and Communication (MOTC-BARMM)
• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
• Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
• Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
• Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
• Ensured accurate record-keeping with diligent data entry and database management for vital company information.
• Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
• Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
• Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
• Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
• Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
• Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
• Facilitated collaboration within team by organizing regular meetings and tracking project progress.

• Company Overview: Procurement Unit - Ministry of Health- BARMM
• Preparation and processing of the AOP of the Procurement Unit every year.
• Preparation and processing of the PR for every quarter
• Approved Purchase Request for Procurement Unit prepared and consolidated.
• Certification on Specifications prepared in accordance with the specialized office.
• Preparation and processing of the Request for Quotation of MOHBARMM
• Performs any other task that may be deemed necessary
• Preparation, maintain and update of the Status of RFQ
• Preparation of the Procurement Monitoring Report (PMR) for every quarter
• Preparation of Consolidated Awarded Contracts to be forwarded to Supply Section
• Analyzed and review all the documents in procurement record the items and endorses to the Head of the Procurement for action as to the mode of Procurement.
• Preparation of the Abstract Sealed of Canvass and Evaluation Sheet to be signed by the Procurement Head and Minister
• Preparation and Processing of the Notice of Award of the Responsive Suppliers.
• Preparation and processing of Resolution along with the NOA
• Preparation and processing of Purchase Order
• Review and check the following documents prior for routing Review and check the following documents prior for Posting PhilGeps;
• Monitor and Record the Documents of PhilGeps
• Prepare, maintain and update posting of the RFQ above 50K in the website
• Procurement Unit - Ministry of Health- BARMM

o Prepare purchase requests and procurement plans

o Coordinating with suppliers and vendors

o Ensuring compliance with procurement laws and policies

o Conducting Bidding and Supplier Evaluations

o Receiving and inspecting delivered goods

o Maintaining inventory records and stock levels

o Implementing proper storage and safekeeping of supplies

o Conducting periodic physical inventory counts

o Preventing loss, theft, and obsolescence of items

o Recording and tagging fixed assets

o Conducting assets valuation and depreciation tracking

o Assigning and monitoring the use of organizational property

o Ensuring preventive and corrective maintenance of assets

o Handling Disposal or Transfer of unserviceable properties

o Processing request for supplies and Equipment

o Issuing materials to various departments or personnel

o Monitoring usage to prevent wastage or shortage

o Preparing Procurement and inventory reports

o Ensuring Compliance with government regulations and internal policies

o Conducting audits and reconciliations of property and supply records

o Coordinating with finance for budgeting and expense tracking

o Coordinating asset disposal through auction, donation, or recycling

o Ensuring Proper documentation for disposed assets.

• Maintained confidentiality of sensitive information while managing files, records, and communications diligently.
• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.

o Conduct a pre-proc, pre-bid and opening of bids

o Prepared Procurement Monitoring Record

o Approved Project Procurement Management Plan

o Approved Annual Procurement Plan

o Send letter to End User, BAC Members and Observers

o Prepare Bidding Documents

o Prepare Minutes of the meeting

o Prepare Abstract Sealed of Canvass, BAC Resolution, NOA and other supporting documents

o Posting in Philgeps, DPWH Website and Conspicuous place

o Prepare Procurement Monitoring Record

o Assigned to check and inventory of the stock in the stock room.

o Assigned to give canvass form to the supplier.

o Determines actual needs of the office and prepares job orders and requisitions for supplies, materials and equipment

o Checks requisitions and deliveries of supplies, materials and equipment

o Prepare and Assists in the preparation of summary of liquidation and reimbursement and determines that all supporting documents of all transactions have been properly attached in the summary of expenses

o Encodes vouchers, summary of expenses and other accounting related transaction.

o Assigned to make Itemized List and Project Procurement Management Plan (PPMP)

o Assigned to make Purchase Request (PR) to Disbursement Voucher (DV)

• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
• Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
• Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
• Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.

• Company Overview: REGIONAL OFFICE XII
• Identifies and tracks relevant project program compliance requirements and opportunities for innovation and program expansion within compliance parameters
• Participates in development of project summaries for collaboration and/or partnering with other institutions; plans, researches, develops and writes
• Collaborates with other departments to develop feasible ideas toward sustainable economic development and women's empowerment in alignment with the policies and preferences of donors
• Develops project summaries and briefings in response to routine and ad-hoc needs from donors and senior management
• Maintains quality results by using existing/Templates or developing new formats as appropriate; following proposal writing standards including readability, consistency, and tone; maintaining funder compliance support databases
• Liaises and coordinates with key managers across organization as appropriate with aim to improve project implementation, monitoring and evaluation processes
• Other tasks as appropriate and to be determined
• REGIONAL OFFICE XII