Niño Grumeth Gumba

Fleet Management:

• Coordinate and monitor the implementation and maintenance of Federation Standard Transport Management System in respect of the vehicles used by the IFRC and PNS’s in the Philippines.
• Plan, monitor and manage the vehicles to ensure the most effective and economical usage of the existing vehicles in order to meet the operational needs.
• Manage the contracts of the commercial transport companies and plan & manage renting of the vehicles as per need from the contracted transport companies.
• Organize timely preventive maintenance and repairs of the vehicles from authorized service stations (Toyota and Nissan) and ensure the best possible service and maintenance.
• Generate reports on fuel consumption, mileage, maintenances, and repairs done by the IFRC and PNS’s and upload into fleet wave system and doing incident reporting accidents as per fleet procedures, in case of accidents.
• Manage and monitor adequate security procedures covering the usage of vehicles that are not in use by IFRC or PNS’s, in coordination with all concerned.
• Coordinate and manage all import-export documentation for vehicles, registration, insurance, accident reports, etc.
• Ensure that the drivers perform their regular check of the vehicles and proper record of the vehicle’s movement are maintained.
• Maintain fuel control mechanism in all the operational areas to check, process, monitor and reconcile fuel receipts v/s logbook v/s fleet wave entries.
• Manage in co-operation with the Finance all financial issues relate to the Fleet/Transport Department and ensure economical and efficient usage of the assets.

Procurement:

• Participate in the procurement of goods and services, obtaining quotations, preparing comparative bid analyses (CBA) and making recommendations for selecting the suitable suppliers/service providers.
• Maintain documentation to full audit trail standards, and provide advice/negotiate contracts for goods and services required by the Country Office.
• With proper authorization, support purchase appropriate goods or services and arrange their delivery in a timely and cost-effective manner.
• Before signing Goods Received Notes (GRN), ensure that all purchased goods meet IFRC standards, are fit for the intended purpose and have appropriate inspection certificates when required.
• Support proper inspection of items and follow up on quality aspects as required.
• Monitor deliverables under contracts awarded and prepare documentation for authorization of payments to suppliers.
• Follow up with Suppliers and Freight Forwarders to ensure timely and safe delivery of goods and services and take up logistics coordination responsibilities as and when required.

• Handles the whole procurement process.
• Receives, checks and verifies delivered items coming from the suppliers.
• Makes sure that the items arrive on time as stated in the agreement.
• Ensures that the items are well packed and bundled as stated in the agreement.
• Makes sure that the items reach the relief distribution site or assigned chapters on time.
• Performs site inspection and monitoring of different relief distribution areas.

• Manages the entire flow of operations at the Manggahan Warehouse, which covers both Warehousing and Distribution.
• Manages administratively all personnel assigned in the Manggahan Warehouse, which includes monitoring of attendance, leaves, overtime and tardiness.
• Controls and reduces logistics cost which are salaries when it comes to overtime, gasoline consumption, and utilities.
• Controls and monitors Petty Cash Fund expenses.
• Controls and monitors office supply inventory.
• Controls and monitors fixed assets.
• Implements existing internal control systems and identifies areas wanting in effective internal control.
• Prepares Warehouse related reports.
• Coordinates with other departments such as Marketing, Circulation and Production.
• Checks delivery performance, magazine issuances, inventory integrity, and product inserts/flyers.

• Prepares Tally Sheet for provincial deliveries (Luzon, Visayas, and Mindanao).
• Checks the loading for Manila and Provincial deliveries including hauling from Silang Plant.
• Prepares Job Orders (JO) for GMA, TPG and VISMIN Branches.
• Prepares FGRS for hauling purposes.
• Checks all Warehouse personnel attendance and performance.
• Prepares Warehouse related reports.
• Prepares PR for truck spare parts and repairs.
• Checks the condition of all the trucks and does preventive maintenance works.
• Coordinates with Silang Plant Warehouse on critical FG’s for production scheduling.
• Checks deliveries performance.
• Coordinates with branch coordinator all FG’s not included in Fast Moving inventory of JO’s.
• Coordinates with branch coordinator and Silang Warehouse Assistant for branch shipment.
• Checks Warehouse housekeeping all the time.
• Checks warehouse (Main warehouse and Silang warehouse) inventory.
• Coordinates and ensures customer satisfaction regarding deliveries.
• In-charge of Special Accounts (SPA) Transaction.
• Checks MRR/PR/SRR.
• Checks delivery performance of North and South Luzon.