MUSLIMA L. BENITO

Political Affairs Officer VI

• Provide high level technical, political and administrative support to the Member of Parliament. This entails policy research, legislative monitoring, stakeholders’ engagement and political advisory

Office and Project Management

• Apart from being a Political Officer, the undersigned also delegated to run the Office and manage the programs and projects to ensures the smooth and efficient day-to-day operations. It involves overseeing administrative processes, managing staff support, maintaining office systems and ensuring that office environment is organized, productive, and aligned with the priorities of the MP. The role serves as the central coordinating hub for all office, program and project related concerns and activities. Develop, implement and maintain policies, guidelines, systems and procedures of all the programs introduce and/or supported by the MP such as, Bill drafting and sponsorships, B-HOPE Program in partnership with MOH, B-CARES in Partnership with MSSD, TDIF Projects, SDF Projects, Balik Estkwela Support Drive, Constituency Services and among others.

Administrative and Finance Management

• The undersigned is further responsible for overseeing the administrative, financial and operational functions of the member of Parliament. Ensures the efficient management of office resources, proper utilization of funds, compliance with policies and procedures, and provision of logistical and administrative support to MP in the delivery of legislative, oversight and constituency services.

• Provide technical support under the supervision of the Team Leader and Key Expert on Governance;
• Establish direct link and coordination to the Office of the Chief Minister’s Executive Offices (Office of the Senior Minister, Office of the Cabinet Secretary, Office of the Chief of Staff and Bangsamoro Attorney General’s Office) and Service Offices (Technical Management Service, Finance Management Service, Administrative Management Service, Procurement Service, Internal Audit Office and Information and Communication Office);
• Takes initiatives in assessing the technical needs of the Executive Offices and Service Offices in the Office of the Chief Minister and provide Documentation;
• Takes initiatives in the implementation procedures of the identified technical interventions to the office of the chief minister’s executives and service offices;
• Organize trainings, workshops, write-shops, study tour/benchmarking, consultations and meetings and spearhead and manage the smooth running of its implementation;
• Facilitate communication between the team leader and KE on governance and stakeholders and provide technical background of key context in the BARMM Public Administration and Governance;
• Takes initiative in the assessment and monitoring of SUBATRA Output 1.1 interventions to the office of the chief Minister;
• Provide technical assistance to the OCM Executive and Service Offices in preparation of concept note, training design, activity design, Activity request form and among other necessary documents;
• Facilitate the provision and delivery of equipment for stakeholders (Goods Request Form);
• Provide technical input to M&E logical framework that are related to Output 1.1 intervention;
• Collect up to date information and data and brief Key Expert on policies, developments or events that may affect or may have impact on the BARMM Government and SUBATRA Program.
• Prepare and submit monthly reports, Progress Reports, and PSC Reports

• Coordinate to concern offices/line agencies of MILF, ARMM, LGUs, Civil Society Organization and other stakeholders for seeking an appointment and other related concern of the EU experts;
• Organize, spearhead and manage of workshop, Focus Group Discussion (FGD), and consultation meetings;
• Undertake secretarial work and/or documentation (both photos and written) during the activity (Workshop/FGD, meetings and consultation);
• Submit technical reports to ICE-EEIG, Belgium;
• Coordinate to joint CCCH of GPH and MILF for security clearance and/or security concerns of the EU experts for field mission and travels;
• Spearhead and manages the logistics arrangements needed for the implementation of the programme (that includes transportation (air, land and sea), security escort, meals, venue of meetings, accommodation and among other logistics needed of the EU experts;
• Managed the day to day administrative financial transactions of the programme and submit accounting report every completion of mission to ICE-EEIG in Brussels (through email and postal);
• Facilitate the EU experts in preparation of Terms of Reference for the implementation of the program;
• Help and facilitate the experts in collecting necessary data or documents to support the mission.

• Monitor and spearhead financial management system (budgeting, disbursement, liquidation and report);
• Initiate and provide inputs, especially concerning financial issues to the formulation of the overall budgetary requirements, priorities and policies in the 4 project offices (Cotabato, Davao, Iligan, and Tawi-Tawi)
• Provide advice and guidance to the administrative staffers; Organized and facilitate training for administrative staffers of IC Net and BDA (under CD-CAAM) on budget forecasting, proper disbursement of fund, liquidation and preparation of monthly financial report and other financial policies, procedures, and management.
• Provide Monthly Budgetary Forecast for the project operation cost.
• Scrutinized the monthly financial reports of Cotabato Project Management Office and all satellite offices (Davao, Iligan and Tawi-Tawi) and submit to IC Net Head Quarter in Japan through emails and shipping courier (DHL).
• Analyse and scrutinize all financial report of contractors, requirements and financial statements based on IC Net and JICA Policy Accounting Standard.
• Develop additional tools to facilitate the transparency of accounting management report.
• Supervise, guide and monitor all logistical arrangement and management for all travels of the Japanese experts, local staff, partners and counterparts that includes hotel (accommodations), security clearance, security escort (if necessary), transportation, air tickets (if travel by air), and venue of meeting, meals and other related arrangement.
• Take a lead and oversee on inventory of equipment, office furniture, fixtures, and all office belongings.

• Provide coordination and assistant to the Japanese experts concerning their current project (AHCDP), the finishing touch of the previous project (LIP-ARMM), and some preparatory activities for the upcoming project (CD-CAAM).
• Provide necessary guidance and support to accounting, logistic procurement to the chief secretary of the project by sharing some techniques to facilitate monthly financial report
• Do some preparatory activity leading to the implementation of the planned next project.
• Conduct workshop and training for the administrative staff concerning how to deal with the accounting report, the tools and forms to be used and among others
• Other tasks directed by the experts and/or other concern

• Spearhead and monitor the administrative and financial management of 3 offices (Cotabato City, Davao City and Zamboanga)
• Submit monthly consolidated financial report of Cotabato City Office, DavaoCity and Zamboanga City
• Other tasks of Admin/Finance as mention above

• Lead Project proponent
• Prepare and submit Project Inception report
• Provide technical support in preparation of implementation processes that includes hiring of the field staff, check list of deliverables, activities to be undertaken and other things to prepare.
• Establish direct link and coordination to the Schools Division Superintendent, District Supervisors and Principals of the identified schools to be mapped;
• Takes initiatives in assessing the conflict affected schools in the Autonomous Region in Muslim Mindanao;
• The the lead in organizing trainings, workshops, write-shop, Focus Group Discussions, and Key Informant Interviews;
• Spearhead the preparation of Progress report
• Spearhead the preparation of Terminal Report
• VII. PROJECT SUPERVISOR (Part time-Output basis)
• Office: USMEAA, USM, Kabacan Cotabato
• Name of Project: Mapping on Conflict Affected Schools
• Funding Donor: Basic Education Assistance for Mindanao (BEAM)-Australian Aid (AusAid)
• Inclusive Date: February 2010-July 2010
• Job Description

• Spearhead and monitor financial management of 2 offices (Cotabato-Main, and satellite office Zamboanga)
• Submit monthly consolidated financial report of Cotabato Office, and Zamboanga
• Provide Monthly Budgetary Forecast for the project operation cost.
• Analyse and scrutinize all financial reporting requirements and financial statements based on IC Net and JICA Policy Accounting Standard.
• Prepare and monitor contracts of the sub-contractors
• Facilitate the Request for payment of the sub-contractors/service providers
• Other tasks of admin/finance as mention above
• VIII. ADMINISTRATIVE/FINANCE OFFICER (Full Time)
• Office: IC Net Limited
• Funding Donor: Japan International Cooperation Agency (JICA)
• Name of Project: Study for Socio-Economic Reconstruction and Development in Conflict Affected Areas in Mindanao (SERD-CAAM)
• Office Address: 29 San Isidro St. Kimpo Subdivision, Cotabato City
• Inclusive Date: March 16, 2007-March 31, 2009
• Job Description