Methuselah Kollin
Virtual Assistant
Baguio City,Benguet
Summary
Organized Virtual Assistant dedicated to improving accuracy and efficiency by maintaining and developing administrative and procedural processes. Focused and communicative individual possessing superb data entry, time management and customer service skills. Offering seven (7) years of experience providing quality administrative support to clients.
Overview
5
5
years of post-secondary education
8
8
years of professional experience
Work History
Virtual Assistant
Software Information Resources Corporation
SBA CERTIFIED HUBZONE COMPANY, 730 24th St NW, Suite #3, Washington DC 20037
08.2021 - Current
- Creating and processing quote requests for government agencies
- Dealing with vendors for follow ups and clarifications on quotes
- Contacting Sales Representatives for clarifications on details provided in quotes
- Completed administrative tasks by performing business correspondence, email management and data entry
- Was able to process 77 quote requests for September
- Perform jobs assigned from time to time.
Human Resource Officer
Treasure Link Cooperative Society
Sagada, Mountain Province, Philippines
01.2020 - 08.2021
- Maintain 201 Files and database of personnel.
- Post job vacancies, screen applicants, conduct interviews, inform qualified applicants.
- Issue appointments to newly hired employees, conduct orientation regarding company’s policies and employee code of conduct.
- Continuous monitoring on schedules of assessments of employees on training and on probation.
- Layout and issue company IDs to employees.
- Issue memo’s to erring employees but in accordance with DOLE Rules and Regulations.
- Generate mandatory payables of employees every end of month.
- Send employees to trainings necessary in their line of work.
- Collect and file certificate of trainings of employees and officers.
- Maintain 201 Files of Board of Directors.
- Train administrative assistant on administrative duties while overseeing administrative unit still.
- Generate monthly reports to summarize HR/Admin activities and submit to Chief Executive Officer for presentation to Board of Directors during monthly Board Meeting.
- Maintain HR email purposely for personnel concerns.
- Maintain database of employees and records of trainings and other employee related concerns.
Administrative Assistant
Treasure Link Cooperative Society
Sagada, Mountain Province, Philippines
09.2017 - 12.2019
- Maintained library of documents of company (e.g. Contracts of lease, partnerships, agreements, certificates of membership from affiliates, etc.).
- Properly filed 201 files, certificates, and reports of Board of Directors and Committees.
- Organized team-building schedules and connected with team- building coordinators for the activity.
- Organized and lead the conduct of the company’s yearend party since 2016.
- Maintained incoming and outgoing communications.
- Accomplished required yearly reports by the Cooperative Development Authority.
- Conceptualized and proposed marketing strategies for the cooperative and layout marketing ads for dissemination.
- Strategies include promos, flyer distribution, and maintenance of the company’s page for updates on new advisories.
- Took up minutes of heads of offices or staff meetings and disseminated them on a timely manner.
- Maintained connection with company’s affiliates through e- mail and phone updates.
- Accomplished and submitted required reports by company’s affiliates.
- Documented events participated and conducted by company.
- Uploaded them on company's social media page at the same time accomplished corresponding reports for each.
- Answered queries on the company’s social media page, via text, or via e-mail.
- Administrative duties came with HR functions such as maintaining 201 files of employees, creating performance appraisal tool and conducting appraisal semi-annually, lay-outing company IDs and issued to employees, addressing personnel concerns, etc.
- Prepared board packets for delivery to Board of Directors before scheduled Board Meetings.
- Maintained activity designs and terminal reports files and summarized them for monthly and quarterly reporting.
- Created official e-mail for the company and responded accordingly to e-mails received.
Online Writing Teacher
Dian Ting English Academy
06.2016 - 11.2017
- Proofread and corrected IELTS Writing Tasks of Chinese students.
- Explained through notes grammatical errors committed by students.
- Submitted proofread tasks to students via email and anticipated feedback from them.
- Submitted corrected tasks in a timely manner.
- Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity
- Carried out day-day-day duties accurately and efficiently
- Used Microsoft Word to check students' tasks.
- Worked flexible hours; night, weekend, and holiday shifts
- Maintained energy and enthusiasm in fast-paced environment
- Improved operations through consistent hard work and dedication
- Resolved problems, improved operations and provided exceptional service
- Participated in team-building activities to enhance working relationships
Account Clerk
Treasure Link Cooperative Society
Sagada, Mountain Province, Philippines
02.2016 - 08.2017
- Went on field to collect loan payments from debtors, savings deposits, share capital deposits, and mortuary aid funds.
- Acted as teller by receiving savings deposits, disbursing cash withdrawals, collecting loan payments, opening new accounts.
- Accepted applications for membership, informed applicants on status of their memberships after approval by Board of Directors.
- Assisted in the conduct of Basic Cooperative Orientation for incoming members.
Online ESL Teacher
MySkylines English Academy
Baguio City, Philippines
06.2015 - 01.2016
- Conducted audio classes on ESL to Korean students.
- Assessed them through provided modules by the company.
- Guided them patiently on their grammatical and vocabulary errors.
- Wrote, prepared and submitted weekly lesson plans and created and designed homework, quizzes and exams to test abilities
- Identified and addressed problems with course content or technology
- Provided instruction using textbooks, worksheets, games and visuals to help improve reading, writing, speaking and listening skills
- Combined students' personal interests with lesson objectives to create student-specific activities
- Developed activities and integrated technology to diversify instruction
- Increased ESL students' reading levels by integrating online word games and altering lesson plans for students needing extra guidance
- Educated students in basics of English grammar and conversational speaking
- Improved instruction methods by using various assessment tools and strategies
- Created monthly academic status reports based on in-depth student evaluations
Instructor 1
Mountain Province State Polytechnic, College
11.2014 - 05.2015
- Taught ICT classes to BSBA and BSA students of the school.
- Conducted face-to-face classes to 30 students per class.
- Assessed them through quizzes, exercises and tests.
- Computed their grades based on the school’s grading system and submitted them to the Registrar’s office for entry.
- Evaluated and revised lesson plans and course content to achieve student-centered learning
- Applied various teaching aids to minimize learning gaps and instruct and motivate students
- Used learning assessments to regularly monitor student understanding of class concepts and materials
- Tracked student progress, frequently checking in with struggling students and identifying root causes of problems
- Created guides and course materials to reiterate lecture information and help students
- Monitored student progress through test administration and adapted learning plans to optimize progress
- Developed classroom guidelines and assignment rules to communicate expectations
- Collaborated with administration to increase departmental budgets
- Initiated new learning methods, promoting total student comprehension while curbing learning time
- Optimized learning plans, quantifying student progress through test administration
- Increased student participation by facilitating interesting and relevant events
- Decreased learning time by initiating new learning methods and ensuring complete student comprehension
- Implemented and optimized new curriculum and day-to-day instruction to align educational strategies with industry best practices
- Created and implemented written and oral assessments
- Emphasized safe working and classroom conditions and practices
- Reviewed class and student records to look for areas in need of improvement and implement plans of action
Administrative Aide III
Province State Polytechnic College
10.2014 - 10.2014
- Laid out terminal reports including their corresponding cover pages and back pages.
- Assisted the head on the administrative duties such as maintaining supplies in the office, records, and other required documents.
- Maintained incoming and outgoing communications in the office.
- Performed research to collect and record industry data
Education
Bachelor of Science - Information Technology
Mountain Province State Polytechnic College
Bontoc, Mountain Province 06.2009 - 03.2014
Skills
Meeting minutes
Recordkeeping
Sorting and labeling
Administrative support
Office management
Filing and data archiving
Spreadsheet management
Presentation design
Customer and client relations
Human resource laws
Meeting arrangements
Writing reports
Database administration
Accomplishments
- Employee of the Year 2019, Treasure Link Cooperative Society.
- Employee of the Year 2018, Treasure Link Cooperative Society.
- Rated 5/5 by the CEO and COO for the “dependable” corecompetency on the performance appraisal.
Additional Information
- Eligibility , Civil Service Professional Eligibility Passer Rating: 81.62% License No.: 08-165458
Timeline
Virtual Assistant
Software Information Resources Corporation
08.2021 - Current
Human Resource Officer
Treasure Link Cooperative Society
01.2020 - 08.2021
Administrative Assistant
Treasure Link Cooperative Society
09.2017 - 12.2019
Online Writing Teacher
Dian Ting English Academy
06.2016 - 11.2017
Account Clerk
Treasure Link Cooperative Society
02.2016 - 08.2017
Online ESL Teacher
MySkylines English Academy
06.2015 - 01.2016
Instructor 1
Mountain Province State Polytechnic, College
11.2014 - 05.2015
Administrative Aide III
Province State Polytechnic College
10.2014 - 10.2014
Bachelor of Science - Information Technology
Mountain Province State Polytechnic College
06.2009 - 03.2014