M A SHEILA MAE PABIONA

• Led the complete Phase II material descope process, accurately consolidating and matching surplus materials with outstanding work scopes, enabling client to reuse and preventing ~ 500k in potential material wastage.
• Managed inbound/outbound logistics for site and warehouse operations, acheiving 100% traceability and zero loss incidents across multiple storage locations.
• Optimized warehouse space utilization by implementing efficient material handling and relocation strategies, increasing sotrage capacity to 25%.
• Coorindated joint inspection with Quality, engineering and client representatives, ensuring 100% compliance with handover requirement and preventing rework.
• Successfully guided buyers through close-out of Purchased Orders, securing all required documentation and recovering outstanding deliveries.
• Maintained detailed delivery and inventory records, identifying and processing back charges for overages, shortages and damages worth ~ 250K ensuring full cost recovery and accountability.
• Oversaw truck movements and site transfers with zero safety incidents, ensuring timely material availability for on going and future scopes.
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• Oversaw the entire Material Management scope for Multi discipline works (Civil, structural, HVAC, Mechanical, Piping, Electrical, Instrumentation and Telecom), supporting seven (7) sub-projects within a major complex and 12 Additional clusters, ensuring seamless Material flow and zero critical shortages.
• Standardized material control procedures across all Work packages, improving material traceability and acountability by 30% and reducing project surplus materials at project close out.
• Acted as Primary interface with the Main client and Engineering Subcontractos, aligning material strategy with Project milestones to maintain schedule adherence.
• Ensured 100% material availability through a proactive coordination with Engineering, Procurement, Warehouse and Construction teams, Mitigating delays and expediting installations.
• Provided on-site Material Management support, streamlining delivery, handling and issuance processess, which improved contractor prodcutivity and minimized rework.
• Contributed to cost control by advising on mateiral budgets from FEED to Execution, helping optimize procurement spend and reduce unnecessary orders.
• Developed and maintained key quantity trakcing reports, providing accurate monthly progress updates to management and stakeholders for informed decision-making.

• Resolved critical material- related issues by identiofying the root causes of discrepancies and recovering missing or delayed items, preventing schedule impacts on key contruction activities.
• Delivered real-time supply chain and mateiral avaialability reports to Senior Management, enabling proactive decision-making and minimizing potential delays.
• Analyzed material status and implemented expediting strategies for contraints items, ensuring 100% alignment with project construction milestones.
• Coordinated closely with the home office expediter, securing on-time shipment and delivery of long lead and critical path materials.
• Actively monitored package contractors' constraints list, driving timely resolutions through collaboration with Engineering, Procurement and Construction teams, resulting in improved material flow and work-front readiness.

• Oversaw end-to-end Material Management for the full Project scope across Multi-discipline works (Civil, Structural, HVAC, Mechanical, Piping, Electrical, Control System, Telecom), ensuring seamless material flow for P14 Cluster.
• Coordinated material planning and control efforts between two major Design Engineering Firms (Technip & Fluor), aligning strategies to meet tight construction schedules.
• Developed and implemented JOB bulletin procedures and contributed to the Project Material Management work process, acquisition strategy, and system interfaces, standardizing workflows from Engineering through Installation.
• Led resolution of Material issues and coordination among Construction, Material Management, commissioning and Operations, Ensuring smooth handover and work-front readiness.
• Provided real-time supply chain insights to the CLient and Project leaderships, supporting on-time milestones achievements and minimizing supply disruptions.
• Implemented surplus utilization strategies, driving preioidc reviews that reduce excess material 30% and delivered measureable cost savings.
• Managed rigorous material change control processes to align with evolving projet requirements, preventing rework and procurement delays.
• Directed the warehouse team in Material receiving, issuing,m and inventory control, achieving high accuracy and uninterrupted material availability for field execution.

• Developed and continuously updated PIIPing and Valve material specifications and specialty item datasheets, ensuring alignment with evolving project requirements and preventing design discrepancies.
• Validated Material Take offs (MTOs) for data Accuracy, consolidating deisgn tool outputs to generate precise Purchase Requisitions and clear Distribution matrices, resulting in timely procurement and delivery.
• Managed Engineering change management processes, including valve take off updates and material reallocation, maintaining prject schedule integrity and minimizing rework.
• Forecasted and coordinated material allocation and delivery schedules for multiple fabrication yeards, ensuring 100% material availability and on-time distribution to meet fabrication milestones.
• Acted as key lieason between Engineering and Procurement , proactively resolving material-related issues alignning work streams to support seamless project execution.

• Acted as the primary Interface between Engineering, Project Management, Procurement, Expediting, and Construction teams across multi project sites, ensuring fill alignment of Material requirements and delivery schedules to maintain Construction readiness.
• Consolidated and validated project wide amterial requirements through detailed take-offs from Drawings, plot plans and P&IDS, ensuring data integrity even under evolving project standards.
• Optimized material allocation by aligning usage with constrution priorities, minimizing surplus and maximizing amterial utlization efficiency.
• Developed and issued Requiistions (REQs) and Purchase Orders (POs) with complete Bill of Materials (BOMs) across all discisplines, ensuring timely procurement of critical path items.
• Coordinated with Engineering and Construction teams to validate material readiness at site, resolving interface issues to maintain uninterrupted work-fronts.
• Managed data loading into material management systems, developed Construction Work Packages (CWPs) and verified material availability againast required at site (RAS) dates to support project scheduling.
• Produced weekly and monthly Material Planning Status Reports and participated in Material Trending meetings with Project Controls to support accurate forecasting and execution Strategies.
• Performed detailed validations of material against specifications, drawings, and isometrics, ensuring compliance for issuance and construction use.
• Ensured consistent communication and implementation of standardized material management procedures across all project counterparts.
• interfaced with Procurement and logistics team to track, validate and expedite material status,ensuring on-time delivery critical items.

• Served as core member of the Project Management Team, driving the planning, development, and implementation of Technical and material management strategies to ensure smooth project execution.
• Led the creation of Project Coordination Procedurees and developed a bulk material acquisition strategy that prioritized critical -path items and optimized procurement lead times for Construction.
• Designed and implemented the Material Management Work Breakdown Structure (WBS) in collaboration with Project planners, ensuring material delivery was fully aligned with construction sequencing and schedules, preventing work-front delays.
• Developed comprehensive end-to-end Material Management work processes, including interface strategies and system integration, supporting efficient material tracking from Project start to final installation.
• Established best-practice material receipt, distribution, laydown, and warehouse methods, improving logistics efficiency and maximizing laydown area utilization.
• Conducted training for Material Controllers, clearly defining roles and system usage requirements, which enhanced team competency and ensured consistent process execution across the Project.
• Acted as the Material Manager System Power User, configuring and optimizing system functionality and interface requirements to provide accurate real-time reporting and date integrity for stakeholders.

Material Coordination & Control

• Coordinated with Project material Coordinators and Engineers to align material availabilty with construction schedules, minimizing delays and ensuring work-front readiness.
• Interfaced with Procurement and logistics teams to track, validate, and expedite material status, ensuring on-time delivery of critical items.
• Participated in vendor telecoms with buyers to confirm delivery commitments and proactively resolve supply chain risks.
• Conducted regular warehouse cycle counts and reconciled physical stock with system records, maintaining high inventory accuracy.
• Resolved material shortages and interface issues between construction and Material Management, ensuring continous flow of Materials to support installation progress.

Warehouse Operations & Supervision

• Supervised all warehouse acitvities including safe unloading, loading, storing, labelling, maintenance, and issuance of materials to contractors.
• Implemented robust inspection procedures for incoming shipments, verifying condition, documentation, and alignment with packing lists.
• Enforced proper storage practices and clear identification markings to protect material integrity and ensure traceability.
• Managed full documentation for Material receipts,maintaining up-to-date records for company and client-owned stock.
• Oversaw issuance of amterials with accurate picking tickets based on IFC drawings and material requests.
• Led housekeeping and safety initiatives in the warheouse, maintaining an organized, compliant, and hazard-free work enviroment.
• Coordinated the handover of Spare materials to the Operation and Maintenance Team, ensuring complete documentation and accountability.
• Resolved warehouse-related interface issues with COnstruction and Material Management, supporting uninterrupted material availability to meet project deadlines.