Improving my professional skills
Mary Joy Acog Inas
Executive Assistant / Liason Officer
22 Edades St., San Lorenzo Village, Makati City
Summary
Experienced Executive Secretary provides comprehensive administrative support to upper level team. Adept at managing calendars, preparing reports and coordinating meetings. Demonstrates excellent customer service, problem-solving, and communication skills.
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
16
16
years of professional experience
7
7
years of post-secondary education
2
2
Languages
Work History
EXECUTIVE ASSISTANT/LIASON OFFICER
MR. AMBROSIO V. URSAL JR – Manager/Company COO for Rice Importation
05.2019 - Current
- Filling, and submitting Importation documents for Eligibility Check to National Food Authority (NFA)
- In-charge of the importation documents for Legal Clearance to be submitted to Bureau of Customs.
- Coordinating with Land Bank of the Philippines for dollar to peso rates for payment of rice importation shipments
- Filling and submitting Post Importation Documents to Grains Marketing Operations Dept. (GMOD-NFA)
- Filling and submitting application for Sanitary Phytosanitary Import Clearance with the Bureau of Plant and Industry
- Making appointment with the National Plant Quarantine Services Division if the company faces concerns with the Importation and Shipment
- In charge of the Rice Sales, Entry, and Inventory
- Encode Sales Orders, Acknowledging Payment of Clients Deposits using Oracle NetSuite System
Assistant Officer in Charge
Company Provided Accommodation/ Staff House
05.2019 - Current
- Making ID of new office staffs
- Doing other duties assigned by superior, and part owners
- Doing quick solutions as the phone lines, computer operations, and other technical problems encountered
- Doing basic accounting that deals with House Staffs’’ Monthly allowance and budgeting
- Computing House Staffs’ Monthly Salaries
- Assisting in House Staffs’ concerns particularly in their documentation, and benefits
- Point person in dealing with the contractors in major or minor repair of the company provided accommodation/house
Executive Assistant
MR. LUCIO E. LIM JR- PRESIDENT/CEO LITE SHIPPING CORPORATION
05.2015 - Current
- Schedule, arrange and coordinate appointments and events.
- Business meeting scheduling, as well as transcribing minutes of meeting
- Reminds/ follow up meetings, schedules, and travel arrangements
- Encoding, editing, proof-reading and other computer operations, office filling
- Screened calls and emails and responded accordingly to support executive correspondence.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Answered high volume of phone calls and email inquiries.
- Executed basic banking and bookkeeping tasks.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Being a point person at dealing with Business Partners
OFFICER IN CHARGE
NEXT MODELS MANAGEMENT INC. LITE SHIPPING CORP.’s SISTER COMPANY
09.2015 - 09.2016
- In-charge for Models and Client Contract Signing, official receipt, and job slip
- Billing Statements issuance and collections
- Reminds/ follow up for contract renewal, unpaid projects
- Office paper works, Book Keeping
- Monitor accounts (existing and incoming)
Education
BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY
AMA COLLEGE MAKATI
AMA One Bldg. 5486 South Superhighway Bangkal 1233 05.2015 - 05.2019
SAN ROQUE NATIONAL HIGH SCHOOL
Eastern Poblacion, Alburquerque, Bohol 06.2012 - 05.2015
Skills
Self-Motivated, Goal Oriented, Hardworking, Perseverance
Basic skills in Oracle Netsuite System
Executive support
Dependable and Responsible
Basic Photoshop, and Video Editing Skills
Skills in software such MS Word, PowerPoint, Excel
Presentable communication and interpersonal skills
Developed and maintained courteous and effective working relationships
Document Management, Basic Book Keeping, Basic Accounting
Interests
Learning other Languages
Web Developing/ Programming
Writing
Timeline
EXECUTIVE ASSISTANT/LIASON OFFICER
MR. AMBROSIO V. URSAL JR – Manager/Company COO for Rice Importation
05.2019 - Current
Assistant Officer in Charge
Company Provided Accommodation/ Staff House
05.2019 - Current
OFFICER IN CHARGE
NEXT MODELS MANAGEMENT INC. LITE SHIPPING CORP.’s SISTER COMPANY
09.2015 - 09.2016
Executive Assistant
MR. LUCIO E. LIM JR- PRESIDENT/CEO LITE SHIPPING CORPORATION
05.2015 - Current
BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY
AMA COLLEGE MAKATI
05.2015 - 05.2019
SAN ROQUE NATIONAL HIGH SCHOOL
06.2012 - 05.2015