Mary Joy Alea

Training Development and Process Improvement

• Leads a team in handling a Continuous Improvement Project.

- Currently, I am member of the IMPACT Project of Accounts Payable aiming to resolve the late payment issues.

- I am also one of the trusted Subject Matter Experts assisting in developing the Procure to Pay Desktop Procedure for the Global Standardization of Processes Project.

• Provides work direction and guidance to junior employees when needed. Facilitating the Weekly Refresher Training session to discuss and address any errors that have been encountered during the previous week's processing.

Reports, Reconciliation, and Month end Close Activities

• Reviews and resolves Period Close Exception Report to ensure the smooth closing process of Accounts Payable(AP) Books. Troubleshoots and fixes minor and major problems related to hold issues with the system.
• Prepares and records Employees Airline Ticket Expenses.
• Prepares, analyze, and records month end accruals:

- Airline Ticket Expense Accrual

- Goods in Transit

- Unvouchered/ Unreceipted Corporate Purchases

- Reclassification of Intercompany automated accrual (Uninvoiced Receipts)

• Prepares and records Foreign Currency Exchange Gain or Loss.
• Prepares and analyze month end reconciliations:

- AP Group Unvouchered Recon (AP vs GL)

- AP Intercompany Unvouchered Recon (AP vs GL)

- Intercompany AP Recon (AP vs GL vs HFM).

• Resolves intercompany imbalances, prepare and propose journal adjustments to fix.
• Prepares Accounts Payable Reports and Dashboards for Leader's Meeting: Processed Invoices, and Unprocessed Invoices, Uninvoiced Receipts.
• Performs Vendor's Statement of Account (SOA) Reconciliations.
• Reconciles SOA items, requests copies of missing invoices, settles reconciling items recommend appropriate entries to post.
• Reviews and sends balance confirmation to vendor's auditors.
• Prepares Weekly Reports: Uninvoiced Receipts Report, AP Trial Balance, Payment Forecast for Unvouchered Invoices.

Logged Invoices (Invoice with Issue) Clearing

• Back-up to Invoice Processing Issue Resolution Team.

- Researches, investigates and gather information to clear disputed invoices.

- Analyze and evaluates progress of measures and provides recommendations.

- Provides Internal Control Inputs and progress of items highlighted/raised.

- Formulates alternative solutions on issues encountered.

Other Tasks

• POC for PO Invoice Processing and Month End Activities of one business unit (Copeland LP).

- Performs the walkthrough of processes to internal and external auditors.

- Responds to audit queries.

- Provides audit requested data and documents.

• Back-up support for Team Lead.
• Performs adhoc tasks, as needed.

Logged Invoices (Invoice with Issue) Clearing

• Researches, investigates, and gathers information to clear disputed invoices.
• Troubleshoots or coordinates exception items with the responsible department/or team.

Invoice Processing

• Back-up to Invoice Processing Team.
• Performs invoice validation based on standard operating procedures primarily on: Matching - 2-way, or 3-way, Approval requirements, Invoice requirements, Account coding.
• Enters the good invoices in the ERP or log in ERP /system if with exception with the relevant details.

Other Tasks

• Performs vendor SOA Reconciliation.
• Managed AP related inquiries and concerns for assigned site/operating unit/mailbox.
• Sent status reports to business partners and stakeholders: AP Logged, AP Aging, Goods Received No Invoice (GRNI), Others related reports relevant to monitoring of the supplier accounts.

• Processing of Trade AP vouchers (Daily delivery invoices of goods).
• Monitoring and Reprocessing of Stale Checks.
• Processing of Invoice deductions.
• Prepare weekly and monthly Aging of Payable Reports.
• Encoding of quarterly BIR VAT Output Relief.
• Prepare quarterly BIR 2307.
• Releasing of quarterly BIR 2307 to Supplier.
• Monitoring supplier's account.
• Answering supplier's complain and concern through phone or in person.
• Performed adhoc tasks, as needed.

• Prepare Monthly Audit Reports: Deposit Schedule, Income Schedule, Penalty Clearing Schedule.
• Prepare monthly Revenue Analysis.
• Prepare monthly billing charges of tenant: Fixed Charges and Analysis, Percentage Rent Charges, Utility Charges, Tenant services and Penalty charges.
• Releasing of Statement of Account to tenant portal.
• Answering tenant's complain and concern through phone or in person.
• Prepare subsidiary Ledger/ summary of accounts of tenants: Reconciliation of tenant account with balances.
• Processing ingress, egress, refund, and adjustment of client account: Check the booking from leasing and computation of charges.
• Monitor the collection of BIR 2307: Active tenants, store front and exhibits, Percentage sales (completion of z reading), TAP and NCM charges.
• Performed adhoc tasks, as needed.