Mary Ann Ruelan
Cebu City
Summary
Responsible, passionate about delivering outstanding quality and service. Driven individual with administration, prioritize and organizing skills. Approachable and personable proactive in providing comprehensive admin support. Seeking opportunities to upskill.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Executive Assistant to the President
First Standard Finance Corporation
Mandaue City
01.2024 - Current
- Assisted in developing policies and procedures related to executive management.
- Compiled reports from various sources for review by the President.
- Coordinated logistics for conferences and other events attended by representatives from the president's office.
- Coordinated with internal departments to ensure smooth functioning of operations related to the President's office.
- Handled confidential correspondence on behalf of the President.
- Collaborated with external vendors and suppliers to ensure timely delivery of services or products requested by the president's office.
- Organized and maintained the President's calendar, scheduling meetings and appointments.
- Acted as a liaison between executive management and other departments within an organization.
- Reviewed contracts prior to signing them on behalf of executive management.
- Maintained up-to-date records of all documents pertaining to the President's activities.
- Prepared travel arrangements for the President, including airfare, hotel accommodations, rental car reservations.
Admin Officer
First Standard Finance Corporation
Mandaue City
04.2023 - 01.2024
- Endorsing the complete and validated documents for President's signature
- Checking and routing the bank forms, government forms and other bank related documents for top managements signature
- Preparing and pouching documents to the branches
- Collating, summarizing and endorsing bills for payments to all branches
- Inventory of the Admin Assets
- Planning, Coordinating and updating the driver's itineraries
- Coordinating and booking the approved flights and accommodations
- Inventory of Monthly and Quarterly Supplies
- Timely cleaning and checkup of Corporates assets
- All other directives of the President and requests of the branches
- Reviewing of expenses
- Management of admin revolving & petty cash fund
Billing and Payout Specialist
Kaakbay sa Kinabukasan Cooperative
Cebu City
10.2018 - 03.2023
- Ensuring all payroll transactions are processed efficiently
- Collecting, calculating, and entering data in order to maintain and update payroll information
- Compiling summaries of earnings, taxes, deductions, leave, disability, and non-taxable wages and reporting on this
- Determining payroll liabilities by calculating employee federal and state income, social security taxes, employer's social security, unemployment, and workers compensation payments
- Resolving payroll discrepancies
- Maintaining payroll operations by following policies and procedures
- Creating and issuing invoices to clients
- Manage account balances to discover outstanding debts or other inconsistencies
- Check the data input in the accounting system to ensure accuracy of final bill
- Processing credit memos
- Issue invoices/bills and sent them to clients through various channels (mail/e-mail)
- Preparing account statements for customers
- Following up on outstanding payments and answering customer queries
- Monitoring all payments and preparing monthly billing reports
- Managing account balances and resolving inconsistencies
- Assisting the accounting department with the preparation of financial reports
- Updating accounting records with issued invoices, processed payments, new balances, and customer contact information.
HR Coordinator
Primepower Manpower Services l
Mandaue City
09.2012 - 04.2017
- Timekeeping/Pay-roll
- Accrual report
- Assist/Supervise staff assigned at their respective Department
- Monitoring of client's needs in terms of manpower request
- Ensure that all instruction is coordinated to the Department head for proper dissemination
- Establish harmonious relationship to our client
- Collect daily time record of staff
- Prepare work schedule and leave of staff
- Teach and guides staff as well as counselling guidance and motivational program
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors/clients
- General reports
- Handle multiple projects
Education
Bachelor of Science - Mathematics
Cebu Normal University
Cebu City2012
High School Diploma -
Holy Rosary School of Pardo
Cebu City03-2008
Skills
- Knowledge of iBCMS(Billing/Invoicing) and
HRIS(Payroll) systems - Time Management
- Schedule Setting
- Month-end closing procedures
- Attention to details
- Data entry and analysis
- Organizing & monitoring skills
- Problem-solving skills
- Office Administration
- Executive Support
- Travel Coordination
Certification
- PRC License (Teacher)
References
Cresilda Banono
0917-720-1458
HR Officer
First Standard Finance Corporation
Shiela Lyn Obregon
0932-423-0580
Team Leader Billing and Payout
Kaakbay sa Kinabukasan Multipurpose Cooperative
Anecil Lamoste
0915-026-8312
Area Manager
Primepower Manpower Services
Timeline
Executive Assistant to the President
First Standard Finance Corporation
01.2024 - Current
Admin Officer
First Standard Finance Corporation
04.2023 - 01.2024
Billing and Payout Specialist
Kaakbay sa Kinabukasan Cooperative
10.2018 - 03.2023
HR Coordinator
Primepower Manpower Services l
09.2012 - 04.2017
Bachelor of Science - Mathematics
Cebu Normal University
High School Diploma -
Holy Rosary School of Pardo