Mary Ann De Castro

• Infrastructure Works
• Client – Ashghal
• Consultant – KEO International Consultants

Duties and Responsibilities

• Scanned, filed and transmitted various documents and adhered to digital filing procedures.
• Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
• Monitored due dates and deadlines and worked to submit all documents on time or early.
• Carefully reviewed all documents and reports for completeness and accuracy.
• Coordinated document exchange between departments, contractors, suppliers, and customers.
• Ensured timely submission of project documents by closely monitoring deadlines and prioritizing tasks accordingly.
• Maintained accurate records of all project-related documents, facilitating quick retrieval when needed.
• Safeguarded sensitive information through stringent adherence to company confidentiality policies and procedures.
• Managed version control effectively, ensuring that all team members accessed the most up-to-date documents for reference or editing purposes.
• Enhanced document organization by implementing efficient categorization and filing systems.
• Demonstrated adaptability by quickly learning new software platforms and adjusting processes as needed to accommodate evolving project requirements or client preferences.
• Established and managed document distribution matrix and document control register.
• Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
• Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
• Managed technical documentation flow of engineering, project management, and construction activities.
• Created project control documentation to support needs of important projects.
• Enforced use of standardized forms and templates to achieve uniformity of communications across departments and functions.
• Evaluated current document processes, suggested methods for change and implemented successful improvements.
• Reduced errors in documentation by maintaining consistent formatting and proofreading for accuracy.
• Provided support for document controls and worked with contract documents.
• Utilized advanced software tools to improve overall document control processes, leading to increased productivity levels within the team.
• Supported quality assurance efforts by conducting thorough audits of existing documentation and making necessary revisions as needed.
• Developed user-friendly templates for frequent use, standardizing documentation across departments and projects.

• MEP, SCADA and Shoring Works
• Projects PWA/GTC/023/2017/L – Upgrade of Al Wakra Main Road Project
• PWA/GTC/072/2019/L – Construction of Flood Prevention Scheme (FPS – Phase 3) for Doha North Areas – C850/1
• Client – Ashghal
• Consultant – Halcrow and Parson

• Handling intake, scanning, verification, and storing documents
• Filing and archiving relevant documentation in physical and digital records
• Retrieving files for other employees and customers when needed
• Checking and editing documents for accuracy and compliance
• Controlling the flow of documents in and out of the department
• Reporting errors or developments regarding document storage
• Ensuring the secure destruction and disposal of sensitive documents
• Maintaining the security of confidential documents
• Assisting employees with accessing documents through our document management system
• Review and update technical documents (e.g
• Manuals and workflows)
• Distribute project-related copies to internal teams
• Create templates for future use
• Water Works
• Projects GTC947/2019 – Facility E Associated Transmission Pipelines
• GTC644A/2014 VO1 – Construction of Additional Pipelines
• GTC644A/2014 – Extension of Distribution Network Phase 6 (Package A)
• GTC692/2014 – Maintenance of Ras Laffan Water Transmission Mains (Package 1 and 2)
• GTC556/2013 – Three Years Call-Off Contract for Maintenance, Replacement and Upgrading of Water Networks
• GTC437/2011 – Extension of Distribution Network at Doha Vicinity (Package 4)
• Client – KAHRAMAA
• Consultant – Arcadis and KEO

• Sales administrative assistant’s type, file, handle mail, answer phones, and perform other jobs critical to office operations
• They also process orders submitted by sales reps, check orders for accuracy, create shipping labels, print out packing lists, send out invoices, and check credit lines