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Mary Ann Clemente
CITY OF SANTA ROSA,LAGUNA
Summary
Results-oriented Executive Secretary with a strong background in administrative support and office management. Expertise in facilitating meetings, managing documentation, and maintaining confidentiality. Strong time management and task prioritisation skills enhance departmental efficiency and operational effectiveness.
Overview
16
16
years of professional experience
Work History
Executive Secretary
California Clothing Inc Guess
San Pedro Laguna, Philippines
02.2022 - 08.2022
- Facilitated team meetings, recorded minutes, and ensured timely follow-up on action items.
- Managed incoming communications, directing enquiries to enhance responsiveness and support for personnel.
- Provided administrative support to executive staff, ensuring smooth departmental operations.
- Organised filing systems for efficient document retrieval and management.
- Handled confidential information with discretion, maintaining organisational privacy.
- Coordinated team tasks through effective scheduling to optimise workflow and collaboration.
Political Secretary
Embassy of the Republic of South Africa
City Makati, Philippines
08.2006 - 01.2017
- Managed diary and scheduled meetings for senior management, facilitating efficient time management.
- Screened incoming calls, inquiries and requests by taking messages and forwarding to relevant staff.
- Assisted in implementing new office procedures, streamlining workflows and enhancing overall efficiency.
- Supported staff with clerical tasks for well-maintained office administration.
- Maintained filing systems, both electronic and paper-based, ensuring quick retrieval of documents.
- Handled confidential documents with discretion, adhering to data protection policies.
- Utilised prioritisation, organisation and multi-tasking skills to manage multiple tasks, improving overall task execution.
- Supported development and maintenance of positive work environment, fostering high staff morale and collaboration.
- Greeted visitors and appropriately directed to designated areas.
- Observed set rules and regulations in completing duties, resulting in high-quality and standardised work.
- Completed work to agreed standards and specifications.
- Recorded stock movement for up-to-date inventory documentation.
- Monitored office supplies and reordered stock to ensure optimal levels for business operations.
- Sorted and distributed incoming mail and communications.
- Entered and verified computer data to create reliable records.
- Learnt practical skills and techniques by shadowing senior staff to understand organisation's operations, policies and procedures.
- Listened to oral instructions or correspondence and transcribed information, formatting documents to suit purposes.
- Maintained organised and updated file systems for easy staff use.
Education
Certificate of Higher Education - Education
Philippine Normal University
Manila Philippines 01-2007
Bachelor of Arts - Communication Art
University of the East
Manila01-2001
Skills
- Document management
- Calendar management
- Time management
- Meeting facilitation
- Confidentiality adherence
- Business correspondence
- Agenda management
- Diary management
Interests
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Executive Secretary
California Clothing Inc Guess
02.2022 - 08.2022
Political Secretary
Embassy of the Republic of South Africa
08.2006 - 01.2017
Certificate of Higher Education - Education
Philippine Normal University
Bachelor of Arts - Communication Art
University of the East