Mary Jane G. Padua
Binangonan
Summary
Billing professional with proven track record in financial management and billing accuracy. Known for improving billing procedures and resolving discrepancies efficiently. Reliable team collaborator focused on achieving results and adapting to changing needs, with keen eye for detail and problem-solving skills.
Overview
14
14
years of professional experience
Work History
Credit and Billing Specialist (Remote)
Ambulnz Community Partners Ltd
11.2019 - 09.2024
- Accurately enter charges, generate invoices, and resolve billing errors while ensuring compliance with client requirements
- Analyze invoices, client orders, and supporting documentation for accuracy
- Bill invoices promptly, using billing software or paper copies, on a weekly or monthly basis to ensure efficient cash flow
- Exercise high attention to detail when auditing billing information to maintain accuracy
- Respond to client account inquiries and resolve billing-related questions promptly
- Review the aging report weekly to monitor overdue accounts and escalate aged invoices to resolve outstanding balances
- Maintain regular contact with clients for proactive debt collection and timely payments
- Reconcile invoice discrepancies by collaborating with account managers
- Manage account receivables, generate and analyze receivables reports, and report any problem areas to the Manager
- Reconcile client payments against open invoices in the billing system
- Produce weekly financial accounts receivable reports representing all outstanding client balances
- Work independently with minimal supervision and collaborate within project teams as needed
- Exhibit strong organizational and time management skills to meet deadlines
- Perform multiple tasks of varying complexity while maintaining focus on key priorities
- Strive to meet or exceed established deadlines and performance targets
- Perform other duties as required to support the billing and accounts receivable functions
Virtual Assistant
Stratford Price Painting
01.2020 - 05.2020
- Enter Paint Expenses into the expenses tab for the appropriate job the expense is attached to
- Adjust time clocks for the painters and add lunch into the notes of each clock in
- Invoicing jobs completed
- Re-post indeed job posting ads
- Send all client invoices with appropriate follow-up to ensure receipt
- Sending of SOA to customers
- Follow up on receivables and ensure prompt collection of outstanding balances
Credit to Cash Officer
Colgate Palmolive Philippines, Inc.
02.2019 - 08.2019
- Performing customer credit analysis utilizing customer financial documentation, payment history, and external (3rd party) data (if available) to recommend customer credit limits, payment terms and risk classes
- Interaction with local teams to approve customer credit limits and additional information requirements
- Analysis of customer payment history and account balances
- Generating past due notices to customers
- Contacting customers for payment and documenting their responses
- Escalating collection issues to Team Lead and local sales staff
- Assessing and recommending escalated issues for write-offs
- Generating and preparing periodic statements for customers
- Monitoring customer performance vs
- Payment commitments
- Reviewing customer deductions and matching them with the supporting documents
- Notifying local finance of customer issues or documentation support
- Matching and settling rebates (rebate agreements to dispute cases)
- Clearing credit notes and associated dispute cases
- Issuing customer credit notes
- Performs payment applications to individual customers
Trade Spend Controller
Diageo Asia Pacific Shared Services Centre Limited Inc.
07.2017 - 02.2019
- Overseeing Rebates and A&Ps for Southeast Asia Key Accounts and Emerging Markets
- Manage day-to-day maintenance for all channels' promotions, monitoring trade spends, reviewing, consolidating, and closing promotions as needed
- Verifies amounts on invoices to be processed and paid for accuracy and obtains approval when necessary
- Ensure all promotions were entered accurately, timely, and complied with corporate trade spending policies
- Prepares Accounts Payable aging report and discusses to stakeholders the status weekly
- Provide support and business partnerships to Commercial and Marketing teams and manage relationships with various internal and external stakeholders
- Respond to all rebates and A&P queries from the customer
- Identifies continuous improvement to improve processes to have better quality & efficiency of the process
Credit Controller
Diageo Asia Pacific Shared Services Centre Limited Inc.
01.2014 - 06.2017
- Provides support in driving zero overdue third-party receivables in Asia Pacific by ensuring timely collection through sending statements of accounts to customers and raising any invoice issues to relevant stakeholders for immediate resolution
- Regular contact with customers for timely and proactive collection of debt
- Conducts customers’ credit risk management by monitoring their account history (e.g., payment behavior) and ensuring timely escalation of those risks to the respective market finance team for proper action
- Monitors and performs credit block releases of orders on hold due to over credit limit and seeks approval from the appropriate market FD based on Statement of Authorities
- Supports cash maximisation projects (Japan factoring, Interlocal discounting) by providing the required documentation and appropriate signatories for bank processing
- Performs payment application to the individual customer and requests company code movement as necessary; reviews/checks any payment differences and charges to appropriate GL account (e.g., bank charges, factoring interest); requests approval for A&P and credit note/stock transfer payments to the customer and sends the same to Accenture in a timely manner
- Acts as reviewer/approver of a newly created customer account, ensuring that the market has performed KYC tasks and that all relevant information is correctly maintained in SAP
- Ensure adequate level of provisions for bad and doubtful debts
- Maintenance of the customer master files
- Resolve or ensure the resolution of queries
- Regular reporting to management and to the board
- Formal Annual review of credit limits
- Enforce Anti Money Laundering procedures
AR Credit & Collection Analyst
SC Johnson Philippines
02.2013 - 08.2013
- Daily posting of collections such as receipts from customers, direct bank credits, inter-company payments and refund to customers
- Monitoring of unallocated cash and finding resolution for clearance
- Prepares monthly Aging Report for analysis and follow ups overdue invoices through emails/calls
- Creates and maintains customer master data including updates to credit limit of customers
- Monitors customer disputes and ensures that appropriate resolution is given in a timely manner
- Performs month end closing in conformity of the management accounting policy and closing schedule
- Assists Managers/Agent in preparation and evaluation of management report such as Aging Report
- Creates Financial Invoices with inter-company charges and other adjustments
- Reconciled short payment of customers and follow-up unpaid accounts
Central Accounting Assistant
Honda Cars Makati Inc.
09.2012 - 02.2013
- Verifies amounts on invoices to be paid for accuracy and obtains approval when necessary
- Sorts documents and posts debits/credits to proper account, balances entries and makes necessary corrections
- Prepares Accounts Payable schedule
- Maintaining and updating the Advances to Officers and Employees report
- Monitoring of Car Plan Insurance
- Uploading of various reports from excel to SAP
Finance Analyst
San Miguel Foods Inc-San Miguel Integrated Sales
07.2011 - 07.2012
- Monitoring & Processing of Blocked Orders
- Preparing, posting & clearing of Credit Memo
- Prepares all documentation needed for the Monthly Operation Report (MOR)
- Maintaining and updating internal control documentation
- Reviews aging report weekly to monitor past due
- Prepares and organizes documentation necessary to collect payment
- Identify causes for nonpayment and communicate problems for corrective action to be taken
- Follow-up to ensure all actions are completed for payment to be made
- Continuously work to improve A/R processes through technology or quality improvements
- Verify information into SAP systems with manually supporting records
Tax Controller
Ortigas & Company – Limited Partnership
04.2011 - 07.2011
- Prepare tax returns for companies, professional and individuals
- Develop professional relationships with clients
- Maintain confidentiality of all the information gathered in the process of preparing tax papers and returns
- Answer and respond to all tax inquiries from clients and individuals
- Maintain tax returns data in databases
- Organize and manage all tax reports, statements and documents relating to clients
- Maintain strict client confidentiality relating to their tax matters
Finance Planning & Budget – Accounting Assistant
Magnolia Inc – San Miguel Corporation
01.2011 - 04.2011
- Inputs data in the P&L format to generate following report
- A
- Profit & Loss – Monthly, Quarterly & YTD
- Double check inputted figures by comparing them against previous months, budget & that of last year
- B
- Profit & Loss – Comparative (Monthly, Quarterly & YTD)
- Retrieves comparative worksheet for the month, quarter & year-to-date & links actual results, budget & last year’s data
- Double check the data linked
- Inputs data from the trial balance in the worksheet
- Links data from the trial balance to generate reports
- Print all the reports to be used as a back-up material in the Monthly Operation Report (MOR) folders
- Prepares charts and other materials included in the MOR folders
- Prints final charts for inclusion in the board folder to be submitted to SMC & SMPC
- Downloading various report from SAP
- Doing the fixed cost per department
Finance A/R Reconciliator & Withholding Tax Analyst
San Miguel Purefoods Co. Inc. Great Foods Solution
09.2010 - 12.2010
- Ensure and checked the prompt collection of Withholding Tax Certificate
- Coordinates with the respective units to ensure the proper application of Tax Certificates forwarded to BIR
- Undertake analysis to create, enhance and maintain a centralized database for various transactions of client
- Reconciled and Cleared outstanding balance of the customer with regards of unpaid accounts
- Undertake comparison of analysis internal vs
- External (investigating discrepancies and ensuring accuracy and reliability)
- Attend to and monitor user requirements by coordinating with San Miguel clients (Distributors )
- Verify information into SAP systems with manually supporting records
Education
Bachelor of Science - Accountancy
ICCT COLLEGES FOUNDATION INC.
Cainta, Rizal01.2010
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Binangonan Catholic College
Binangonan, Rizal01.2004
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Casimiro Ynares Elementary School
Binangonan, Rizal01.2000
Skills
- Proficient in Microsoft Office, Excel, PowerPoint, XERO, Workday, NetSuite Oracle, Salesforce, Tesorio, and SAP (System Applications and Products in Data Processing)
- Strong interpersonal skills, with the ability to collaborate effectively with diverse teams
- Persistent and eager to undergo comprehensive training to develop new skills
- Excellent verbal and written communication skills in both English and Filipino
References
- Arjay, Lagrata, OTC Manager, 09178834620, Diageo Enterprise Operations
- Noreen, Olivas, Global Implementation Manager, 09178908579, 09989603958, World Vision International
- Hannah Lynn, Bagay, Accounts Payable Roll-in Manager, 09178803930, DB Schenker Global Asia Pacific Shared Service Center
Timeline
Virtual Assistant
Stratford Price Painting
01.2020 - 05.2020
Credit and Billing Specialist (Remote)
Ambulnz Community Partners Ltd
11.2019 - 09.2024
Credit to Cash Officer
Colgate Palmolive Philippines, Inc.
02.2019 - 08.2019
Trade Spend Controller
Diageo Asia Pacific Shared Services Centre Limited Inc.
07.2017 - 02.2019
Credit Controller
Diageo Asia Pacific Shared Services Centre Limited Inc.
01.2014 - 06.2017
AR Credit & Collection Analyst
SC Johnson Philippines
02.2013 - 08.2013
Central Accounting Assistant
Honda Cars Makati Inc.
09.2012 - 02.2013
Finance Analyst
San Miguel Foods Inc-San Miguel Integrated Sales
07.2011 - 07.2012
Tax Controller
Ortigas & Company – Limited Partnership
04.2011 - 07.2011
Finance Planning & Budget – Accounting Assistant
Magnolia Inc – San Miguel Corporation
01.2011 - 04.2011
Finance A/R Reconciliator & Withholding Tax Analyst
San Miguel Purefoods Co. Inc. Great Foods Solution
09.2010 - 12.2010
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Binangonan Catholic College
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Casimiro Ynares Elementary School
Bachelor of Science - Accountancy
ICCT COLLEGES FOUNDATION INC.
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