Summary
Overview
Work History
Education
Skills
References
Timeline
Generic

MARITES G. MEJICO

TL For Logistics
Taguig City

Summary

Provides a full range of document controller, administrative, clerical and office support but not limited to prepares and maintains document controller and administrative assistant procedures.

Willingness to learn. Poised to contribute to team success and achieve positive results. Ready to tackle new challenges and advance organizational objectives with dedication and enthusiasm.

Detail-oriented individual with exceptional communication and project management skills. Proven ability to handle multiple tasks effectively and efficiently in fast-paced environments. Recognized for taking proactive approach to identifying and addressing issues, with focus on optimizing processes and supporting team objectives.

Overview

28
28
years of professional experience

Work History

TL for Logistic Support

Nexus Technologies Inc.
01.2025 - Current
  • Facilitate documents daily logistics operation such as releasing, receiving of internal, demo & service items.
  • Update Warranty Coverage of all purchased items of clients.
  • Provide Serial Number for all purchased items to sales and clients.
  • Monitor Invoice Registered.
  • Monitor Inventory list for Internal pool.
  • Prepared report needed by our manager.
  • Supported event organizers with logistical tasks such as field setup, documentation, and equipment management.
  • Streamlined logistics processes for efficient resupply operations, reducing downtime and enabling continuous mission support.
  • Supported internal departments during pre-launch preparations by providing logistical assistance and expertise where needed.
  • Established clear communication channels between various departments, fostering a collaborative work environment that supported seamless logistics operations.
  • Provided logistical support during offsite events like conferences or workshops, ensuring that all necessary materials were secured ahead of time and properly set up for participants.

Purchasing Assistant

Nexus Technologies Inc.
08.2023 - 01.2025
  • Product inquiries to both Foreign & Local Suppliers.
  • Prepares purchase orders, monitors order status & makes follow-up on incoming orders.
  • Process import shipment entry, searches for new suppliers for new products with the best after sales support.
  • Purchases internal IT requirements & consumables.
  • Review purchase-related inquiries in the CRM system.
  • Send inquiries to suppliers regarding products and services.
  • Evaluate and choose suppliers offering the best deals.
  • Resolve and close purchase-related inquiries in the CRM.
  • Preparation and submission of purchase order.
  • Keep track of sales orders for purchase order processing.
  • Generate purchase orders for local orders and Microsoft, ensuring to check unit costs and supplier quotations, and verify sales order due dates.
  • Email the approved purchase orders to suppliers.
  • Forward purchase orders for auditing purposes.
  • Maintain and update purchasing records, including update PO status, NPE, discount report and closed Import shipment.
  • Maintained documentation for all purchases.
  • Processed purchase orders and invoices in accordance with company procedures.
  • Developed strong working relationships with internal stakeholders, fostering a collaborative approach to achieving organizational goals.
  • Achieved cost savings by negotiating with suppliers and securing favorable contracts.
  • Prepared purchase orders accurately and followed up with suppliers to confirm receipt and delivery schedules.

Documentation Assistant

Aim Technologies Inc.
01.2020 - 04.2023
  • Report directly to the Assistant Operation Manager
  • Prepare daily CA request by the team
  • Receiving and monitoring of daily CA request and advances subject for liquidation
  • Process subcontractor payment for manual hauling of diesel
  • Monitor daily Fault ticket issued by ROC
  • Send daily summary to AH of FT issued to each Area assigned by ROC
  • Monitor Fault ticket that has been closed with corresponding DR
  • Update DR and FT Tracker
  • Daily accomplishment report per AREA
  • Prepare RFP for subcontractor In-scope and Out-of-scope for billing purposes
  • Process SEC ID and RAAWA
  • Monitor and prepared monthly RFP hub rental payment to be submitted to accounting
  • Arrange travel accommodation, including flights, hotel, and transportation for business trips
  • Maintain and organizing records, files and databases, including confidential files ensuring accuracy and ensure easy retrieval
  • Assisting team member and managers with administrative task, coordinating project, and providing support as needed to ensure smooth workflow and productivity.
  • Other duties as and when assigned from time to time by the Assistant Operation Manager and Operation Manager

Administrative Assistant / Document Controller Assistant

Carbon Energy Inspection Sdn Bhd
07.2016 - 10.2019
  • Report directly to the Administration Manager
  • Closely interacts with Asst. General Manager and Project Site Managers Responsible for general administration of Site Office
  • Assist in preparation for accounts payable report
  • In-charge of receiving supplier Invoices and DO’s
  • Prepare summary of supplier Invoices and DO’s to be approved by Administrative Manager and Site Manager for payment processing
  • In-charge of Key in all Accounts Payable Invoice using AX System
  • Assist in preparation of site petty cash claims
  • Prepare Purchase Order
  • Monitoring Construction Quotation prepared by Site Manager
  • Handling and Prepare inventory list for all issuance of Uniform, PPE, Computer and others. Prepare orders and monitoring of office supplies
  • Arrange Japanese and Local staff welfare
  • Arrange hotel reservation and dinner
  • Prepare Transmittal for all outgoing and submitted documents
  • In-charge in sending documents at HQ and other office branch
  • Upkeep maintenance of site office equipment and furniture
  • Others duties as and when assigned from time to time by the Admin Manager
  • Document Controller Assistant
  • Report directly to the Lead Document Controller
  • Closely interacts with Asst. General Manager and Project Site Managers
  • Control all incoming and outgoing drawings, relevant documents / data and correspondences (e.g. record in appropriate / registers, using transmittal note during issuance of documents printingsufficient copies of documents for issuance. etc.)
  • Maintain quality related records (e.g. COR, QTN, MOM, TEQ, MS, WPS, LIFTING PLAN etc.)Liaise with relevant staff on the documentation issues
  • Perform periodic audits / checks on drawings and documents submitted to ensure that the latestrevisions are on active files
  • Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
  • Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
  • Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
  • Maintained inventory of office supplies and placed orders.
  • Managed filing system, entered data and completed other clerical tasks.
  • Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
  • Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
  • Scanned, filed and transmitted various documents and adhered to digital filing procedures.
  • Ensured timely submission of project documents by closely monitoring deadlines and prioritizing tasks accordingly.

Administrative Assistant

Carbon Energy Inspection Sdn. Bhd.
02.2014 - 07.2016
  • Report directly to the Administration Manager.
  • Closely interacts with Asst. General Manager and Project Site Managers
  • Responsible for general administration of Site Office.
  • Handling Weekly Site Meeting with Engineers, Project and Site Managers.Assist in preparation for accounts payable report.
  • In-charge of receiving supplier Invoices and DO’s
  • Prepare summary of supplier Invoices and DO’s to be approved by Administrative Manager and Site Manager for payment processing.
  • In-charge of Key in all Accounts Payable Invoice using AX System
  • Assist in preparation of site petty cash claims.
  • Prepare Purchase Order
  • Monitoring Construction Quotation prepared by Site Manager.
  • Handling and Prepare inventory list for all issuance of Uniform, PPE, Computer and others. Prepare orders and monitoring of office supplies.
  • Prepare and check subcontractor employee Time sheet for monthly payroll.
  • Arrange Japanese and Local staff welfare (especially during SDM period).
  • Arrange hotel reservation and dinner.
  • Prepare Transmittal for all outgoing and submitted documents
  • In-charge in sending documents at HQ and other office branch.
  • Keep maintenance of site office equipment and furniture.
  • Others duties as and when assigned from time to time by the Admin Manager.

Administrative Assistant

Sankyu (M) SDN. BHD.
01.2013 - 01.2014
  • Report directly to the Administration Manager and closely interacts with Project and Site Managers
  • Monitoring Construction Quotation prepared by Site ManagerPrepare Purchase Order
  • In-charge of receiving supplier Invoices and DO’s
  • Prepare summary of supplier Invoices and DO’s to be approved by Administrative Manager and SiteManager for payment processing.
  • Attend Weekly Management and subcontractor meetingMonitoring Construction Scaffolding projects Monitoring office equipment
  • Prepare daily work activity and Tool Box meeting Daily Attendance.
  • Prepare and check subcontractor employee Time sheet for monthly payroll.Monitoring and records employee Leaves and medical claims.
  • Closely monitoring daily manpower and submit to Administration Manager
  • In-charge in sending and collecting documents at Main Contractor – Chiyoda Office such as Site Instruction; Letters ; Quotations
  • Prepare transmittal all documents need to submit at Main Contractor – Chiyoda
  • Coordinates Subcontractor Employee Welfare in compliance to the provisions of the Malaysian government and requirements of the Main Contractor - Chiyoda
  • Prepare purchase orders of office supplies and materials need at site.
  • Performs photocopying and other production services.

Assistant Supervisor Stock and Inventory

Nexus Technologies Inc
11.1997 - 12.2012
  • Prepare purchase orders, product inquires for local supplier. Receive, store and issue goods
  • Manage stock levels and give out supplies from stock
  • Maintain stock records using manual and/or computerized systems
  • Arrange Demo, Service issued to client and Internal use
  • Prepare inventories

Education

Bachelor of Science - Nursing

Family Clinic
Manila, Metro Manila
04.2001 -

Skills

  • Confident in communicating positively and professionally to all levels of people
  • Ability to supervise people
  • Ability to perform multitasking work with under pressure
  • Able to command in verbal written skills in English

Friendly, positive attitude

Teamwork and collaboration

Customer service

Microsoft office

Time management

Flexible and adaptable

Multitasking

Calm under pressure

Organization and time management

Verbal communication

Supervision and leadership

References

Raymond, Casas, Business Unit Head, +639178252227, Aim Technologies Inc.

Timeline

TL for Logistic Support

Nexus Technologies Inc.
01.2025 - Current

Purchasing Assistant

Nexus Technologies Inc.
08.2023 - 01.2025

Documentation Assistant

Aim Technologies Inc.
01.2020 - 04.2023

Administrative Assistant / Document Controller Assistant

Carbon Energy Inspection Sdn Bhd
07.2016 - 10.2019

Administrative Assistant

Carbon Energy Inspection Sdn. Bhd.
02.2014 - 07.2016

Administrative Assistant

Sankyu (M) SDN. BHD.
01.2013 - 01.2014

Bachelor of Science - Nursing

Family Clinic
04.2001 -

Assistant Supervisor Stock and Inventory

Nexus Technologies Inc
11.1997 - 12.2012

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MARITES G. MEJICOTL For Logistics