Marillen P. Ronquillo
Summary
Highly experienced Administrative and Executive Support Professional with more than 30 years of expertise in executive assistance, office management, and program management support, particularly within international organizations, donor-funded projects, and the U.S. government. Proven ability to independently manage complex administrative tasks, and effectively collaborate with multicultural teams. Strong analytical and problem-solving skills are applied to office operations, with a consistent track record of delivering quality output. Recognized for organizational excellence, process improvements, and enhanced operational efficiency.
Overview
37
37
years of professional experience
Work History
Administrative Assistant
U.S. Agency for International Development (USAID) Philippines
07.2011 - 08.2025
- Provided high-level administrative and logistical support to the Office of Education (OEd) ensured smooth daily operations.
- Served as Executive Secretary to the OEd Director, managed schedules, communications, and documentation.
- Managed office calendars, travel, training schedules, and activity planning.
- Handled incoming/outgoing documents, tracked clearances, and coordinated with government, NGOs, partners, and donors.
- Maintained office files and vital records; ensured compliance with USAID standards.
- Organized high-profile external events, planning sessions, technical evaluations, workshops, and staff activities.
- Coordinated travel and logistical arrangements for team members and visiting delegations.
- Handled procurement, vendor coordination, and budget tracking for education programs.
- Prepared correspondence, reports, presentations and briefing materials.
- Supported the Technical Officers in project monitoring, data gathering, travel books, and administrative requirements.
- Conducted compliance monitoring on OEd programs, ensured adherence to policies.
- Trained and mentored administrative staff on best practices and compliance requirements.
Chief Secretary
U.S. Agency for International Development (USAID) Philippines
02.2011 - 06.2011
- Provided executive support to the Deputy Director and OEDG multiple teams.
- Managed team calendars, travel logistics, and high-level meetings.
- Processed documents for clearance and coordinated with government and donor counterparts.
- Maintained a database of partners and program activities for tracking and reporting.
- Arranged logistics for meetings, team activities, and inter-agency events.
- Drafted correspondence, prepared reports, presentations, and briefing materials.
- Organized procurement processes for venue rentals, consultants and office resources.
- Conducted compliance checks on OEDG programs and prepared reports on activity adherence.
Secretary
U.S. Agency for International Development (USAID) Philippines
10.2004 - 01.2011
- Provided executive support to the Deputy Director and UEM team.
- Managed UEM calendars, logistics, workshops, and project-related activities.
- Processed documents for clearance and coordinated with government, donors, and partners.
- Conducted research, prepared charts, tables, and reports for project management.
- Handled procurement and budget tracking for environment programs.
- Supported environmental compliance, monitoring, and drafting of required documentation.
Administrative Officer
Canadian International Development Agency (CIDA)
05.2004 - 09.2004
- Provided administrative support to the Project Director, Canadian advisors, and consultants.
- Handled daily office operations including records, supplies, and logistics.
- Assisted in preparing reports, editing documents, and maintaining project databases.
- Coordinated with government and NGO partners for meetings and activities.
- Prepared materials for Steering Committee meetings and policy-related events.
- Managed travel arrangements and documentation for consultants and mission.
Administrative Officer
Canadian International Development Agency
08.2002 - 12.2003
- Managed the CFLI database, MIS, and essential project documentation.
- Logged and tracked all correspondence, reports, and project submissions.
- Prepared CEAA quarterly/mid-year/year-end reports and statistical documents.
- Drafted letters and assisted in proposal processing and project evaluations.
- Coordinated travel, meetings, and official visits for the Ambassador and mission staff.
- Handled financial tracking, budget monitoring, and documentation for project disbursements.
Office Manager
Canadian International Development Agency
08.1997 - 03.2002
- Supervised daily administrative, bookkeeping, and logistical operations.
- Provided executive support to the Project Manager and Project Officers.
- Prepared quarterly reports, work plans, and briefing materials for CIDA missions.
- Managed office equipment, supplies, inventory, and maintenance.
- Organized administrative and program files and coordinated travel schedules.
- Prepared financial reports, disbursements, bank reconciliations, and supervised support staff.
Executive Assistant
Canadian International Development Agency
01.1994 - 07.1997
- Coordinated meetings, mission schedules, itineraries, and logistics.
- Arranged domestic and international travel for staff and consultants.
- Monitored requests for logistical services and documentation.
- Conducted research and prepared materials for consultations and project reviews.
Administrative Assistant
Canadian International Development Agency
11.1992 - 12.1993
- Coordinated transportation, communication, and messenger services for FSU.
- Maintained inventory of office equipment and monitored cooperant absences.
- Assisted with vehicle documentation, purchase requirements, and insurance processing.
- Supported recruitment, selection, and orientation of new employees.
- Managed petty cash fund and ensured proper disbursements.
Executive Secretary
United States Air Force (USAF)
06.1991 - 11.1991
- Provided secretarial and administrative support to the Commander and Deputy Commander.
- Screened and processed correspondence, telexes, mail, faxes, and urgent communications.
- Drafted routine correspondence and maintained appointment schedules.
- Coordinated meetings and notified personnel of schedules and agenda.
- Assisted admin personnel with procedures, instructions, and regulations.
- Managed the Commander’s calendar and facilitated office communication.
Work Control Clerk
United States Air Force (USAF)
09.1988 - 05.1991
- Screened and processed work requests from inspectors and building custodians.
- Determined required processing actions, priorities, and planning needs.
- Prepared briefing materials for weekly and monthly base updates.
- Maintained daily work schedules and documentation.
- Coordinated with Service Call Office and Planning Branch for urgent actions.
- Trained and supervised student trainees in Work Control processes.
Education
Graduated Secretarial Studies -
Holy Angel University
Angeles City, Pampanga, PhilippinesSkills
- Executive assistance
- Event organization
- Procurement processes
- Office and records management
- Budget and travel management
- Technical research
- Stakeholder liaison
- Microsoft Office suite
- Google Workspace
- Project administration
Awards
- Meritorious Honor Award, Superior Performance, USAID, 11/06
- Group Meritorious Honor Award, Superior Performance, USAID, 05/07
- Group Meritorious Honor Award, Superior Performance, USAID, 05/08
- Group Meritorious Honor Award, Superior Performance, USAID, 05/10
- Meritorious Honor Award, USAID, 11/10
- On-the-Spot Award, USAID/Pakistan, 12/10
- Superior Honor Group Award from the USAID Administrator, 03/12
- Mission Certificate of Appreciation, USAID, 12/12
- Mission Honor Award, USAID, 11/13
- Mission Honor Award, USAID, 11/14
- Mission Honor Award, USAID, 12/15
- Length of Service Award (15 Years), 05/17
- Cash Award Certificate, USAID, 05/17
- Eagle Award, USAID, 04/18
- Mission Honor Award, USAID, 04/19
- Meritorious Honor Award, USAID, 05/21
- Length of Service Award (20 Years), 11/21
- Mission Honor Award, USAID, 12/22
- Mission Honor Award, USAID, 12/24
- Mission Honor Award, USAID, 06/25
- Numerous On-the-Spot Cash Awards since year 2005 to 2025, USAID/Philippines
Training
- Effective Business Communication Skills, 03/05
- Gender and Development Workshop, 07/05
- Water and Sanitation Training, 08/05
- Regulation 216 Environmental Procedures Training, 01/06
- Multi-Cultural Awareness Training for Administrative Professionals, 03/06
- Advanced Skills for Administrative Support Professionals, 02/07
- High-Impact Business Writing, 03/08
- E2 Solutions Training, 03/09
- Programming Foreign Assistance Course, 11/09
- Records Management Workshop, 11/11
- Travel and Transportation Workshop, 02/15
- Records Management and FOIA Access Training, 08/15
- Standard English Writing Proficiency Course for USAID, 03/16
- Introduction to Cycle Training Program, 03/18
- Leadership at All Levels Training, 06/19
- Essential Interpersonal Skills for AAs, 10/23
- Strategic and Critical Thinking for Success in the Workplace, 10/24
Professional References
Available upon request
International Tdy Experience
- USAID/Pakistan (Critical Priority Country), 09/10 - 12/10
- USAID/Pacific Islands, Fiji, 03/24/23 - 04/10/23
- USAID/Pacific Islands, Fiji, 01/19/24 - 02/18/24
- USAID/Papua New Guinea, Solomon Islands and Vanuatu, 08/17/24 - 09/10/24
- USAID/Pacific Islands, Fiji, 01/10/25 - 02/10/25
Timeline
Administrative Assistant
U.S. Agency for International Development (USAID) Philippines
07.2011 - 08.2025
Chief Secretary
U.S. Agency for International Development (USAID) Philippines
02.2011 - 06.2011
Secretary
U.S. Agency for International Development (USAID) Philippines
10.2004 - 01.2011
Administrative Officer
Canadian International Development Agency (CIDA)
05.2004 - 09.2004
Administrative Officer
Canadian International Development Agency
08.2002 - 12.2003
Office Manager
Canadian International Development Agency
08.1997 - 03.2002
Executive Assistant
Canadian International Development Agency
01.1994 - 07.1997
Administrative Assistant
Canadian International Development Agency
11.1992 - 12.1993
Executive Secretary
United States Air Force (USAF)
06.1991 - 11.1991
Work Control Clerk
United States Air Force (USAF)
09.1988 - 05.1991
Graduated Secretarial Studies -
Holy Angel University