Job Search Status
Open to workDesired start date: 2 weeks notice
Desired Job Title
Executive assistantAdministration clerkWork Type
Full TimeLocation Preference
On-SiteOpen to relocation: Yes
Open To Work
Maria Rona Dalapag
ADMINISTRATIVE ASSISTANT
City of San Jose Del Monte,BUL
Work Preference
Summary
Dedicated executive administrative professional with extensive experience in operational coordination, planning and support. Background working with confidential information, strict processes and ambitious targets. Thrives under pressure in high tempo environment to meet tight deadlines.
Methodical Assistant with attention to detail and strong software skills. Experienced in office environments and adaptable to changing policies, procedures and requirements. Seeks opportunities to improve workflows and eliminate recurring problems.
Hardworking Assistant brings proven success in overseeing administrative areas. Knowledgeable about best methods for managing resources, schedules and personnel to achieve objectives. Tech-savvy and always looking for improvement opportunities.
Detail-focused professional with solid business acumen and problem-solving abilities. Adaptable and high organised confidently navigates new technologies and systems.
Enthusiastic Assistant with more than a decade of experience. Secures team success through hard work, attention to detail and excellent organisation.
Focused as an Executive Assistant with impressive track record in collaborative, cross-functional teamwork within high-pressure environments. Adept at project planning and managing multiple accounts at once. Dedicated to improving company sales goals and meeting business objectives.
Resourceful employee with outstanding knowledge to develop and maintain healthy customer pipeline. Consistently works to attract new business opportunities. Talent in administrative oversight, recruitment processes and customer service improvements.
Loyal employee with solid understanding of training and mentoring employees. Dedicated team player, proactive and hands-on in task completion.
Takes on challenging new role harnessing interpersonal skills, collaboration and problem-solving. Driven to deliver high-quality service and consistent results.
Overview
4
4
years of post-secondary education
11
11
years of professional experience
Work History
Executive assistant
EUREKA ELECTRIC APPLIANCES PHILIPPINES CORPORATION
Marilao, Province of Bulacan
02.2020 - Current
- Coordinated all logistical aspects of corporate events leading to organised and successful functions.
- Provided exceptional customer service, resulting in increased client satisfaction.
- Maintained an up-to-date database ensuring easy retrieval of information when required.
- Enhanced communication between departments by arranging and coordinating meetings and conferences.
- Facilitated efficient office operations by managing correspondence, filing systems and organisational procedures.
- Streamlined administrative processes to increase efficiency at work.
- Took minutes during meetings accurately preserving crucial details for future reference.
- Handled confidential documents securely maintaining privacy and trustworthiness within the firm.
- Liaised with other departments to maintain smooth flow of information across the organisation.
- Assisted in decision-making processes by conducting comprehensive research.
- Handled queries from clients professionally enhancing company's reputation.
- Improved executive workflow through management of schedules and itineraries.
- Filed reports timely to keep executives informed about departmental progress.
- Oversaw and trained clerical support staff to accomplish challenging objectives.
- Booked flights and hotels for domestic and international meetings.
- Supervised administrative work in office and set goals for staff.
- Scheduled meetings, conferences and appointments.
- Sourced and ordered office supplies within allocated budget.
- Screened incoming phone calls and relayed detailed messages.
- Coordinated events by managing budget, logistics and event support.
- Arranged supplies, documents and spaces for meetings.
- Prioritized incoming communications to filter out basic requests and minimize disruptions.
- Prioritised incoming communications to filter out basic requests and minimise disruptions.
- Kept files organised and up-to-date for accurate record-keeping purposes.
- Created expense reports with matching receipts.
- Photocopied and printed presentations and reports for meetings.
Administration clerk
BRAINFIT PHILIPPINES INCORPORATED
ORTIGAS AVENUE, GREENHILLS SAN JUAN , Philippines
11.2015 - 06.2018
- Supported other staff members to improve team performance.
- Processed employee expenses, saving time for the finance department.
- Created a more organised workspace for improved productivity.
- Organised company events successfully whilst maintaining budget constraints.
- Photocopied, laminated and bound documents with efficiency and attention to detail to support staff members with preparation for meetings and presentations.
- Enhanced customer service with clear, concise communication.
- Handled sensitive information with discretion, fostering trust amongst colleagues.
- Helped to prepare reports and presentations to aid informed decision-making.
- Resolved office-related issues, fostering positive work atmosphere.
- Conducted thorough data entry tasks, maintaining accuracy in information management systems.
- Managed office supplies and inventory for day-to-day operations.
- Implemented new filing system to increase office organisation.
- Managed appointment scheduling for increased efficiency in the office.
- Streamlined invoice processing to reduce payment delays.
- Managed incoming and outgoing mail on, maintaining prompt responses and filing for maximum office efficiency.
- Delivered excellent customer service through phone and email correspondence.
- Facilitated effective communication between departments with regular updates and reports.
- Photocopied, laminated and bound documents to support meeting preparation.
- Welcomed visitors warmly, creating a positive first impression of the organisation.
- Improved office efficiency by analysing and optimising administrative procedures.
- Worked with colleagues to streamline administrative processes and improve workflow.
- Maintained accurate records, ensuring accountability and transparency in transactions.
- Coordinated travel arrangements, reducing stress for team members on business trips.
- Responded promptly to phone and email inquiries.
- Improved document control by implementing a new tracking system.
- Assisted with budget preparation for better financial management.
- Organised and maintained filing systems for accessibility and orderliness.
- Coordinated appointment scheduling, optimising use of office resources.
- Processed and managed documentation, facilitating smooth recordkeeping and retrieval.
- Supported staff with administrative needs for photocopying, faxing and filing.
- Opened and routed business parcels and letters.
- Reviewed documents for staff to proofread for errors, correct formatting and verify factual information.
- Handled incoming calls for staff, answering questions, directing calls and documenting messages.
- Arranged filing systems for easy use and retrieval by personnel.
- Transcribed or scanned data to create new files.
- Classified physical and digital documentation with correct codes.
- Processed new customer orders, coordinated related documentation and adjusted account balances.
- Received and checked financial statements and reconciled related accounts.
- Took dictation and transcribed words for staff to create records and correspondence.
- Kept adequate office supplies on hand to support staff and business requirements.
Education
Diploma of Higher Education - SECONDARY LEVEL
DON MARIANO MARCOS HIGH SCHOOL
Manila, Metro Manila 06.1995 - 03.1999
Skills
Document preparation
Customer relationship management
Travel arrangements
Decision-Making proficiency
Microsoft Office Suite
Supplier negotiation
Clear communication
Performance reviews
Discretion handling
High-Level confidentiality
Executive support
Effective delegation
Customer service excellence
Persuasive communication
Accounts Payable payment runs
Accounts payable and receivable
Office staff leadership
Confidentiality maintenance
Inventory purchasing
Confidentiality understanding
Excel spreadsheets
Office administration
Prioritisation and time management
Quality Assurance
Document management
Minute taking
Customer Service
Languages
FILIPINO
Native
English
Advanced