Maria Lourdes Hipolito
Accountant / Bookkeeper / Senior Administrative Officer
Manila
Summary
Results-driven candidate by providing administrative support. Adept at handling multiple projects and prioritizing tasks.
Overview
20
20
years of professional experience
3
3
Certifications
4
4
years of post-secondary education
Work History
Administrative Officer V
University of the Philippines Manila
3 2023 - Current
- Exemplary attention to detail to ensure correct analysis of 600 financial documents per year of maximum of 10 ongoing research projects of varying degrees of complexity
- Performed in personnel and records administration of 30 staff, participate in interviews and hiring process; and ensure to engage them to training programs for increased efficiency
- Contributed in consistent improvement of project management and office administration through conflict resolution, decision-making and problem-solving skills
- Prepared annual budgeting and control expenditures abiding by government guidelines
- Study existing administrative policies and procedures for revision/improvements and participates in administrative consultation and conferences.
Senior Administrative Assistant II
University of the Philippines Manila
1 2017 - 3 2023
- Managed time to participate in ISO 9001:2015 university application by documenting procedures, while keeping up on pre-auditing of 1,600 finance-related research documents annually to comply with government regulation and training of unit’s new hirees
- Assisted in project management by handling at least fifteen (15) ongoing status of externally-funded research projects
- Drafted common document templates to reduce time spent creating documents from scratch.
Administrative Assistant II
University of the Philippines Manila
06.2013 - 01.2017
- Managed expense reports, ensuring accurate documentation of spending for budgeting purposes of research project.
- Dedicated time between field research preparations and office work like preparation of annual procurement and budget report, and managing cash allotted for the projects.
Accountant
AMG Systemtechnik, Inc
10.2012 - 06.2013
- Reported financial data and updated financial records in Quickbooks and ensure accounts balanced at month end
- Facilitated yearly renewal of business permits and licenses
- Reconciled accounts before preparing financial data
- Keen to details to produce periodical report for 30 payroll staff, BIR, Social Security, Philhealth and Pag-ibig and manage e-payments
- Ensured daily tasks are accomplished like on-time collections, and analyze future cash flow effecting cash operations of the business; identify and resolve possible running low of cash
- Participated in decision-making in office management by managing expenses and handling fund for operational efficiency.
Accounting Assistant
InteraDent Zahntechnik (Phils.) Inc.
03.2010 - 10.2011
- Ensured collection of receivables on local sales and foreign currency sales, and deposit to bank
- Showed close attention to detail on preparing payroll for 100 employees, and payments to government agencies for premium, and tax importation exemptions documents
- Allocated specific time that allows to handle multiple accounting tasks like examining and preparing payment to suppliers while complying with government guidelines, and supports operations for computing taxes, payrolls, and administer e-payments.
Savings/Current Account Bookkeeper
Hiyas Banking Corporation
12.2006 - 03.2010
- Ensured reconciliation of clients’ bank balances for recording of interest and fees, and reported to the Accounting Department, with computed fees and service charges
- Responsible for confirming signature authenticity of every cheques and check fund availability
- Worked daily with clients by accepting cash deposits, preparing withdrawals
- Developed highly dedicated clients by adding excess cash deposits to accounts and maintain good rapport
- Trained as Branch Accountant responsible to submission of reports to head office for over-all finance report.
Time Deposit Account Bookkeeper
Hiyas Banking Corporation
02.2006 - 11.2006
- Ensured reconciliation of clients’ bank balances for recording of interest and fees, and reported to the Accounting Department, with computed fees and service charges
- Responsible for confirming signature authenticity of every cheques and check fund availability
- Worked daily with clients by accepting cash deposits, preparing withdrawals
- Developed highly dedicated clients by adding excess cash deposits to accounts and maintain good rapport
- Trained as Branch Accountant responsible to submission of reports to head office for over-all finance report.
Bookkeeper
Agricom Rural Bank, Inc.
11.2004 - 01.2006
- Assisted in bookkeeping and post to subsidiary ledger, and assist in trial balance and in drafting monthly financial statements under prescribed format
- Meticulous in recording depreciations, accruals and other supporting monthly reporting schedules
- Assigned as bank teller in absence of the person-in-charge.
Education
Bachelor of Science - BS in Accountancy
Unibersidad De Manila
Escolta, Manila 1999.06 - 2003.03
Skills
Office Management
Certification
Career Service Professional Eligibility, 06/2010
Additional Information
Awarded as one of the Oustanding Research Support Staff last 9 December 2022
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