Summary
Overview
Work History
Education
Skills
References
Timeline
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Maraya Ahra N. Sabariza

Maraya Ahra N. Sabariza

Cainta

Summary

I am seeking for company where my experience can not only improve the status of the company but also automate the working process to the best possible one.


Professional with solid experience in coordinating and managing crew operations. Proven track record in optimizing team performance and ensuring project success through effective collaboration and adaptability. Strong leadership skills, problem-solving abilities, and expertise in scheduling, logistics, and communication. Known for reliability and results-driven approach in dynamic environments.

Overview

13
13
years of professional experience

Work History

CREW COORDINATOR

V-SHIPS – PACIFIC OCEAN MANNING INC.
06.2021 - 04.2023
  • Handle all crew sign on and sign off. - Crew berthing allocation for all departments and key control.
  • To be aware off flight arrangements for crew signing on and off.
  • Maintain filing for all crew signing on for tickets, receipts for travel, STCW95 certificates and company medical forms.
  • Maintaining crew records for onboard training and appraisals.
  • Schedule onboard interviews for potential promotions and inform head office.
  • Liaise with ships agent for crew sign off. - Conduct exit interviews with all resigning crew and inform head office.
  • Create accurate Crew Manifest. - Daily office opening hours for crew hearings. - Vacation/Rotation planning. - Crew Berthing list. - Crew ticket requests. - Crew Mail
  • Ensures that all ships under the fleet are properly manned and meet all criteria set by company and customer.
  • Monitors the performance of operational staff under charge and provides guidance for improvement.
  • Interacts with industry, attends industry gatherings, conferences, seminars to remain abreast of forthcoming rules and regulations, industry issues and constraints, existing labour conditions and expected trends to prepare the company for the change. Operations:
  • Follows advanced planning of reliefs and regular communication with seafarers to ensure timely relief and encouraging high retention.
  • Ensures operation of an effective roster and pooling system so that seafarers are rotated on ships in customer’s pool.
  • Arrange suitable new seafarers to be interviewed by Fleet Managers for new recruitment as per company’s selection criteria.
  • Motivates and guides seafarers for career growth. Arranges assessment of promotable seafarers through Fleet Manager.
  • Holds regular meetings with Crewing Officers and Crewing Assistants to monitor planning, pre-joining preparation and planned training for seafarers.
  • Plans crew change schedules and closely monitors crew change costs for nil negative variance in budgets.
  • Reports to President and Operations Manager on critical issues that could affect vessel operations.
  • Verifies the assignment checklist to ensure that the seafarer proposed meets applicable company and customer requirements.
  • Follows the training matrix and ensures that seafarer completes all required training courses prior dispatch.
  • Briefs seafarers prior joining on company and customers’ requirements and expectations. Guides and motivates seafarers for safe and environment friendly operations.
  • Debriefs seafarers after their sign-off to confirm that vessel operated in compliance with company’s policies and procedures and help resolve any difficulties faced by seafarer. Discusses their appraisals to confirm suitability for offering a fresh assignment.
  • Communicates regularly with the Customer and vessels for crew matters and ensures that mails are responded within a day with required information.
  • In the absence of Fleet Manager, handles his operational functions.
  • In the absence of a Crewing Officer, monitors Crewing Assistant and alternate Crewing Officer for handling all requirements of the fleet.
  • CREW LOGISTIC COORDINATOR – May 1 2023 up to July 15 2024
  • VESSEL COORDINATOR – July 2024 to present

CREW COORDINATOR / VISA LIAISON OFFICER

WAGENBORG MANILA INC
10.2016 - 03.2018
  • The crew logistics coordinator executes timely, efficient, and cost-effective crew change logistic arrangements for on-signing and off-signing seafarers across all vessels within the group. Utilise key technology tools and crewing expertise to provide best in class crew change logistics arrangement for V. and its customers.
  • Key Responsibilities and Tasks
  • Arrange crew logistic support such as but not limited to flights, hotel, immigration requirements and other transportation needs, for on-signing and off-signing seafarers as per the set crew logistic centre procedure and specific client requirements.
  • Communicate and coordinate with vessel Masters, fleet cells, mobilisation cells, port agents, travel providers and customer on crew change logistics arrangements as required.
  • Ensure that crew change arrangements are undertaken within operational and budgetary requirements.
  • Maintain accurate records in ShipSure and ticketing platform on ongoing crew change arrangements.
  • Use the required technology in arranging crew change logistics.
  • Drive and deliver on set objectives and KPI’s of the crew logistics centre
  • Ensure handing over service requests / transactions to next duty shift colleagues is complete and support seamless operations.
  • On a rotational basis, attend on weekend/holiday duties as required to achieve 24/7 support for crew change travel arrangements.
  • Attend toll-free numbers to aid seafarers with travel-related issues or requirements arrangements.
  • Other tasks that may be assigned by the line manager as needed by operations.
  • ASST. FLEET PERSONEL OFFICER (FEBRUARY 2010 – AUG 2014)
  • FLEET PERSONEL OFFICER (AUG 2014 – MAY 2015)

ASST. FLEET PERSONEL OFFICER

BSM CREW SERVICE MANILA INC
02.2010 - 08.2014
  • Assists in the preparation of crew budgets and ensures that vessels in the fleet cell adheres to effective cost control of the crew budget.
  • Handles P&I claims and medical cases for the assigned vessels, works with Claims Department in CoE and advises Planners/ accordingly.
  • Coordinates crew joining and disembarking arrangements between mobilization teams, masters and external stakeholders
  • Prepares required reports.
  • In some cases prepares payrolls.
  • Ensures all required documents are digitally captured in ShipSure on time.
  • Diligently uses ShipSure as “system of record” for all mobilization activities.
  • Provides feedback on further development opportunities for ShipSure and other relevant crew processes.
  • Handles any ed-hoc, urgent and emergency situations (including medical cases) for the crew onboard. Assists in the monitoring of P&I including medical cases
  • Assists in the management of the performance appraisal system including close liaison with various reporting officers, creates training actions and updates records.
  • Plans crew changes in advance to meet operational and budgetary requirements
  • Applies standard techniques and procedures to work areas and presents strong professional knowledge in day-to-day tasks.
  • Utilizes professional knowledge guided by agreed ways of working and set procedures/protocols.
  • Manages multiple stakeholders including seafarers and cooperates closely with the team members from other teams within the function.
  • Responsible for flawless service delivery.
  • FLEET PERSONEL OFFICER (AUG 2014 – MAY 2015)

Education

high school graduate -

KOSTKA SCHOOL OF QUEZON CITY
01.2005

College Graduate - BS in International Management and Entrepreneurship

ST PAUL UNIVERSITY OF QUEZON CITY
01.2010

Skills

  • Proficient in typing
  • Additional: Crew Administration and Payroll System - knowledgeable in ISM regulations
  • Professional interaction with crew and passengers
  • Fluent in spoken and written English
  • Effective organizational skills
  • Experience with diverse teams
  • Adheres to established standards
  • Proven leadership skills
  • Friendly engagement
  • Exceptional understanding and support
  • Team management
  • Incident investigation
  • Workload prioritization
  • Team motivation

References

SARAH, OLIVAR, GLOBAL MANAGER, +65 68850346, V-ships

Timeline

CREW COORDINATOR

V-SHIPS – PACIFIC OCEAN MANNING INC.
06.2021 - 04.2023

CREW COORDINATOR / VISA LIAISON OFFICER

WAGENBORG MANILA INC
10.2016 - 03.2018

ASST. FLEET PERSONEL OFFICER

BSM CREW SERVICE MANILA INC
02.2010 - 08.2014

College Graduate - BS in International Management and Entrepreneurship

ST PAUL UNIVERSITY OF QUEZON CITY

high school graduate -

KOSTKA SCHOOL OF QUEZON CITY

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Maraya Ahra N. Sabariza