Mara Mascareñas
General Admin
Botolan, Province Of Zambales
Summary
Dynamic Executive Assistant with proven expertise in office administration and document preparation from Al Maasa Ships Fuel Supply LLC. Streamlined inter-departmental communication, enhancing decision-making and executive productivity by 30%. Skilled in Microsoft Office and interpersonal communication, adept at fostering professional development and managing sensitive information with discretion.
Overview
6
6
years of professional experience
Work History
Executive Assistant to the General Manager
Al Maasa Ships Fuel Supply LLC
06.2016 - 11.2022
- Assisted in the preparation of various reports and presentations with accuracy and attention to detail.
- Maintained confidentiality when dealing with sensitive information, earning trust from executives and colleagues alike.
- Streamlined communication between departments for improved collaboration and decisionmaking.
- Enhanced executive''s productivity by effectively managing calendars, scheduling meetings, and handling correspondence.
- Organized new office and designed systems to maximize administrative operations.
- Maintained corporate records, personal financial statements and employee personnel files.
- Coordinated travel arrangements, accommodations, and itineraries for executives, resulting in seamless business trips.
- Mentored and trained junior team members, fostering a collaborative work environment and promoting professional development.
- Developed strong working relationships with key stakeholders internally and externally which helped streamline communication channels.
- Facilitated onboarding processes for new hires, providing necessary resources for a smooth transition into their roles.
- Identified opportunities for streamlining workflows within the office environment through process analysis.
- Implemented new filing systems and organizational strategies to increase efficiency within the office environment.
- Managed office by ordering office supplies and maintaining office equipment.
- Drafted and prepared meeting agendas and minutes for meetings.
- Managed invoicing process for check requests, and expense reports.
- Liaised with clients to address inquiries or concerns promptly and professionally, preserving positive relationships.
- Provided administrative assistance during periods of increased workload or staff absences, maintaining consistent levels of productivity across all tasks at hand.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Handled confidential and sensitive information with discretion and tact.
- Answered high volume of phone calls and email inquiries.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Facilitated training and onboarding for incoming office staff.
- Filed paperwork and organized computer-based information.
- Created and managed office systems to efficiently deal with documentation.
- Took notes and dictation at meetings.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
Education
Bachelor of Science - Human Resources Management
Mondriaan Aura College
Subic Bay Freeport Zone, Province Of Zambales, PhilippinesSkills
Office Administration
Timeline
Executive Assistant to the General Manager
Al Maasa Ships Fuel Supply LLC
06.2016 - 11.2022
Bachelor of Science - Human Resources Management
Mondriaan Aura College
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