LYKEM OBANDO ABOY
Document Controller
Summary
I see myself working in a company where I can share my knowledge and potentials to their fullest and in return gain further exposure, experience and opportunity to grow and enrich my skills through interaction with other people.
Driven Document Controller touting 09 years of success in digital file management. Proven history of streamlining procedures and mentoring team members on document workflows. Astute individual offering positivity and relative ease in tackling administrative tasks and assisting with special projects.
Overview
11
11
years of professional experience
2
2
Languages
Work History
Document Controller
Mayong's Snack House and Bake Shop
08.2023 - 11.2024
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Monitored due dates and deadlines and worked to submit all documents on time or early.
- Carefully reviewed all documents and reports for completeness and accuracy.
- Safeguarded sensitive information through stringent adherence to company confidentiality policies and procedures.
- Managed version control effectively, ensuring that all team members accessed the most up-to-date documents for reference or editing purposes.
Site Secretary / Document Controller
LACASA Architectural Consultancy
02.2020 - 07.2022
- Develop and maintain document control processes for the efficient management and recording all documentations
- Develop Photocopies / Binding and transmitting of documents as part of client's submission
- Understand and manage Client EDMS system (DAMAC Submission App)
- Preparing Correspondents / Transmittal to Client
- Liaise with Project Management & team, Client and Sub-contractors effectively and resolve problems and issue's relating to documentation
- Coordinate with Supplier and Contractor for FFE Delivery of Materials and Tax invoice Payment Process
- Maintaining and updating incoming and outgoing master logbook and maintaining the proper reference numbers as per Company standards and requirements.
- Creating Document Transmittal Notes for all Incoming and Outgoing documentation and then recording these on registers with SharePoint for reporting requirements
- Utilization of database on document control system allowing for tracking of documents, checking of approval loops, revision identification etc.
- Preparing weekly and monthly progress reports of the status of all incoming and outgoing Documents and update the Project team
- Ensure that all documentation requested to be issued are transmitted with a recorded and traceable route
- Responsibility and control the formal issue and distribution of project documentation.
- Supported site safety initiatives by coordinating training sessions for employees and maintaining accurate records of certifications.
- Reduced errors in reports through diligent proofreading and editing of project documents before submission.
- Assisted in the preparation of proposals, contracts, change orders, or other essential documentation contributing towards successful project bids or negotiations.
Site Secretary / Document Controller
Ghantoot Gulf Contracting
05.2017 - 01.2020
- Maintain the Electronic Document Management System thru DAMAC Connect App. System
- Maintain the Electronic Document Management System thru ACONEX Connect App. System
- Keeping numerous registers for Project documentation and records of all correspondence/ documents, ensuring any document can be produced as quickly as possible.
- Preparing weekly and monthly progress reports of the status of all incoming and outgoing Documents and update the Project team.
- Responsibility and control the formal issue and distribution of project documentation.
- Ensure that all documentation requested to be issued are transmitted with a recorded and traceable route
- Responsible for the timely, accurate and efficient preparation and management (preparing, receiving, distributing, and filing) of all types Documents like correspondences, letters, monthly progress reports, drawings, transmittals, work inspection requests, etc. from various Parties like Client, Consultant and Subcontractors and distribute them to the concerned department and persons as per the typical project distribution matrix or as instructed by the Project Manager
- Handling and storing Restricted and Confidential documents following company policy, along with day to day filing of drawings and documents.
- Responsible in controlling the numbering, sorting, filing, storing and retrieval of both electronic and hard copy Documents produced by technical teams, projects or departments in accordance with the concerned Project system.
- Supported site safety initiatives by coordinating training sessions for employees and maintaining accurate records of certifications.
- Reduced errors in reports through diligent proofreading and editing of project documents before submission.
- Assisted in the preparation of proposals, contracts, change orders, or other essential documentation contributing towards successful project bids or negotiations.
Site Document Controller/Secretary
SCCB - Silver Coast Construction and Boring LLC
01.2014 - 04.2017
- Implements and operates Document Control System to ensure that general program administrative and individual project documents are properly recorded and maintained, disseminate request for information are transmitted and responded to, and approvals or denial of approvals are recorded and communicated
- Coordination with Client, Consultants & Contractors for Distribution of Documents
- Developing Delivery Program for the Implementation, Maintenance and improvement of the Project Document Control System.
- Document Submission to Client & Consultants (Uploading & Transmitting)
- Establishing a system to record the receipt, distribution and revisions of the documentation such as drawings, material submittal, RFI's, Field Adjustment Forms etc.
- High level of awareness on the relationship of work scope, time and resources.
- Perform all other assignments as directed by the Project manager
- Maintains specifically assigned project database/s
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
Education
CNA Certified Nursing Assistant -
Filipino Institute
Al Rigga Dubai United Arab Of Emirates 05.2020 - 2021.02
Technical Vocational Training - Metals & Engineering
Kananga EDC Institute of Technology
Brgy. Rizal-Hiluctugan, Kananga, Leyte 06.2009 - 2010.04
High School Diploma - undefined
Matag-ob National High School
Matag-ob, Leyte 01.2004 - 2009.01
Skills
Communication Skills
Trainings Seminars
- Basic Life Support, American Heart Association, 10/01/20
- Energy Camp Championing Change, EDC in Kananga, Leyte, 07/13/09
- Time Management Workshop, Blue-Desk Center of KEITECH, 08/25/09
Personal Information
- Age: 34
- Height: 5'5"
- Weight: 75 kg
- Date of Birth: 02/23/88
- Gender: Male
- Nationality: Filipino
- Marital Status: Single
- Religion: Roman Catholic
Timeline
Document Controller
Mayong's Snack House and Bake Shop
08.2023 - 11.2024
CNA Certified Nursing Assistant -
Filipino Institute
05.2020 - 2021.02
Site Secretary / Document Controller
LACASA Architectural Consultancy
02.2020 - 07.2022
Site Secretary / Document Controller
Ghantoot Gulf Contracting
05.2017 - 01.2020
Site Document Controller/Secretary
SCCB - Silver Coast Construction and Boring LLC
01.2014 - 04.2017
Technical Vocational Training - Metals & Engineering
Kananga EDC Institute of Technology
06.2009 - 2010.04
High School Diploma - undefined
Matag-ob National High School
01.2004 - 2009.01