Hi, I’m
Lily Antonnette Ilagan
Pasig City
Summary
Highly dynamic and self-motivated professional with 15 years of working experience in which 6 years was in a Managerial role, with extensive experience in Commercial Management, Quality Assurance/Compliance, and Chartering. Able to wear multiple hats for affiliates and mother company and was personally tapped by the COO to perform Executive Assistant duties.
Overview
16
years of professional experience
7
Certifications
Work History
OCEAN TANKERS CORPORATION
Chartering and Commercial Manager (Dual Function/Role)
01.2017 - 12.2023
Job overview
- Participates in reviews of the Company SEMS Support Procedure Related Functions
- Involved in the decision-making activities of the management team, which include financial and vessel performance reviews
- Create update and maintain the Fleet Deployment Plan and report to top management any input/result that will affect current status of the vessels
- Maintain a pool/list of available vessels in the market that will serve as backup for internal vessels
- Send out vessel inquiries and request for freight quotations
- Entertain vessel inquiries and requirements from customers and provide an offer for their consideration
- Gather, sort, review, and recommends policy quotations for the renewal of ship's Hull and Machinery Insurance and Protection and Indemnity Insurance for the GM's approval
- In charge to ensure OTC Vessels are hired/chartered by customers
- Assigned to prepare charter offers and contracts and fixture notes and ensure the fulfilment of service according to the contract and fixture notes
- Leads the negotiations with customers and external vessel owners
- Compute freights and submit compliance documents for customer vetting and acceptance
- Ensure vessels are performing within SLA
- Schedules vessel inspections and conducts internal audits
- Monitors vessel performance and prepare reports for customers
- Ensure that incidents are investigated with root cause analysis, and are reported to insurance for proper investigation and possible claim
- Conducts incident investigations and root cause analysis
- Review quotations, monitor and facilitate renewal of ship's H&M and P&I insurances as applicable for GM's approval and submit claims to timely and accurately
- Attend to customer concerns regarding vessels
- Perform client calls, visits, and meetings
- Approve and review billings and submit to customers to ensure timely payments
- Establish, update, and monitor fulfilment of the Department KRAs and KPIs and reviews SLAs accordingly.
OCEAN TANKERS CORPORATION
Quality & Safety Manager/Assist. Designated Person Ashore (Dual Function/Role)
01.2012 - 12.2023
Job overview
- Scheduling of Process Reviews and consulting department managers as Deputy DPA
- Conducts and/or nominates personnel required to carry out Process Reviews
- Chairs SEMS Management Meetings and Reviews in the absence of the DPA
- Attending nominated conferences that deal specifically with Safety and Environmental Management and present relevant findings to the Managers
- Drawing up the year's audit schedule
- Conducts internal reviews of the shore and shipboard SEMS Manual, Process and Policies and provide ways to improve it
- Reviewing the results of Process Reviews and advising on the appropriateness of corrective actions and verifying its effectiveness
- Ensures that all non-conformities during ISM external audits both shore and vessels were closed out and submitted to authorities
- Carries-out induction training for new employees in the quality system in concert with Crewing Department
- Assist when requested in the investigation of major machinery failures and any resulting insurance claims
- Assist in ensuring that all incident reports regarding SMS are investigated and reports to the position if remedial action or changes to the system are needed
- Assist in the determining root causes of non-conformances, as part of the corrective action and/or process improvement activities
- Assist in verifying the effectiveness of corrective actions for non-conformities and observations.
OCEAN TANKERS CORPORATION
Document Controller
05.2008 - 12.2011
Job overview
- Coordinate all activities related to the Document Control procedure
- Input document data into the standard registers ensuring that the information is accurate and up to date
- Generate the various document control reports as required
- Makes sure that controlled copies of latest approved documents and MEMOs are given to the appropriate user
- Maintain updated records of all approved documents and their distribution clearly
- Maintain the documents in the Document Control office under safe custody without any damage or deterioration with easy traceability
- Assist ADPA and DPA in conducting internal audits
- Assist in the issuance of Statutory documents, ISM forms, and procedures
- Ensure that documents were updated and ready for audit
- Soliciting and monitoring Memorandum Circulars released by MARINA and other governing parties' bulletin and ensuring that concerned parties are appropriately informed of the development
- Provide all necessary support to DPA and ADPA
- Generates request when inventory of carbonized forms were at critical level
- Disseminates information regarding quality to all concerned parties
- Assist ADPA and Liaison in completing documentary requirements for license renewals
- Prepares minutes of the Management Review and Meetings including the monitoring of the fulfilment of all action items.
SEAOIL PHILIPPINES INC. (Mother Company)
Executive Assistant to the COO (Dual Function/Role)
01.2011 - 12.2017
Job overview
- Arrange and monitor schedule, calendar, and contacts for the COO
- Answer calls, and emails in behalf of the COO
- Coordinate with stakeholders regarding the COO's advice and inquiries
- Arrange travel requirements and bookings (flight, accommodation, insurance, visa requirements) in behalf of the COO
- Check, validate, and arrange documents for the COO's Approval and Signature
- Prepares deck, attends and take minutes during MANCOM Meetings
- Liaise with Managers and Senior Leaders on the COO's Instructions and acquire updates and reports for the COO
- Brief and Update the COO on the day to day status and requirements of the Operations Team
- Maintains important files (hard copies and soft copies) needed and kept by the COO
- Arrange for courier and delivery requests
- Perform tasks as need by the COO from time to time.
Education
Bulacan State University
Bachelor of Science in Industrial Engineering
Phil. Assoc. of Real Estate Boards - Bulacan Real Estate Board (PAREB-BRB)
Real Estate Broker
Skills
Communication
Certification
INTERNAL AUDITORS COURSE (NK Academy) - 2011
Timeline
Chartering and Commercial Manager (Dual Function/Role)
OCEAN TANKERS CORPORATION
01.2017 - 12.2023
Quality & Safety Manager/Assist. Designated Person Ashore (Dual Function/Role)
OCEAN TANKERS CORPORATION
01.2012 - 12.2023
Executive Assistant to the COO (Dual Function/Role)
SEAOIL PHILIPPINES INC. (Mother Company)
01.2011 - 12.2017
Document Controller
OCEAN TANKERS CORPORATION
05.2008 - 12.2011
Bulacan State University
Bachelor of Science in Industrial Engineering
04.2008
Phil. Assoc. of Real Estate Boards - Bulacan Real Estate Board (PAREB-BRB)
Real Estate Broker
04.2010
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