Aconex
LEANI DELA CRUZ SOMBRIO
Document Controller
Parañaque City,Metro Manila, National Capital Region
Summary
Experienced documentation specialist prepared for this role with strong focus on accuracy, organization, and compliance. Demonstrates reliability and adaptability, thriving in team environments and consistently achieving results. Skilled in document management systems, regulatory standards, and quality assurance processes. Known for effective communication, problem-solving abilities, and upholding high standards in all tasks.
Overview
14
14
years of professional experience
2
2
Certifications
Work History
Document Controller
Samsung C&T Philippines
07.2025 - Current
- Issuance of quality document number or control number for the preparation of management ledger.
- Create a management ledger for the distribution of quality documents in the field.
- Organized required documents for approval of the CM.
- Update Calibration Certification of the Subcontractor's equipment and inform QCE for those upcoming expired certificates.
- Update line directories of Subcontractor, Suppliers and Service Provider.
- Handling tasks such as collecting and sharing requested data from management team/safety team/public affairs team/technical team.
- Support team emergency contact and request for nearby field support.
- SEMPHIL P6 PJ
- Quality Control Department
Administrative Assistant
Black & Veatch Philippines Inc.
05.2025 - 06.2025
- Procurement and Administrative duties
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
Document Handling Team (DHT) Staff
JGC Philippines Inc.
01.2024 - 10.2024
- Managing all incoming and outgoing documents including registers, tracking, distribution, and delivery of electronic files.
- Working directly with project teams coordinating and transmitting deliverables to clients in a time-sensitive manner.
- Working directly with clients and project teams to ensure that the contractual requirements are met for document management including document transmittals, tracking, storage, and quality assurance.
- Ensuring that the quality check and review procedures for all document submissions are implemented and followed by the project team.
- Troubleshooting and resolving document control queries raised by team members.
- Other duties as required to support project administration.
- Attend meetings via teleconference with client and project teams as required.
- Manage common data environment (SharePoint).
- Maintain action item registers.
- PJ Management Department (Global Project Solutions Division)
- Collaborated with colleagues on various projects, sharing knowledge and expertise while working together towards common objectives.
- List of Local Project document handled: Bago Binary Geothermal Power Plant, Mahangdong Geothermal Brine Optimize, Upgrading of the South Septage Treatment Plant Project, Cayanga Bugallon Solar Power Project, Bamboo Bridging Detailed Engineering of CME Gantry, Bamboo Accelerated DE Project, Maynilad Renovation Facilities
Manhour Control Staff
JGC Philippines Inc.
08.2023 - 01.2024
- Checking, verifying, and uploading the Timesheet of the TSP (Technical Service Provider) in MHCS (Manhour Control System) at the end of the month.
- Extract and check the Overall Project MH Spent List for TSP (Technical Service Provider) in MHCS.
- Received and processed payment of billings/invoices sent from TSP for LEs/DM's approval.
- Prepares MH reports as requested by disciplines.
- Validate and monitor the Request of Technical Service Provider and Work Order in the RFTSP Workflow System.
- Recommend to the Lead Engineer if they need to amend the Work Order and coordinate with them regarding technical concerns about the MH Spent charge by the TSP.
- Handle TSP PA (Performance Appraisal) and COC (Certificate of Completion) of TSP (Technical Service Provider).
- Process Purchased Order and Payment Endorsement via SAP System.
- PJ Management Department (Global Project Solutions Division)
Quality Control Project Clerk
JGC Philippines Inc.
07.2022 - 08.2023
- Support PQCM & DQCM in preparation of QC Deliverables and their uploading.
- Support PQCM & DQCM in setting up QBIC for project use and authorization for access of Satellite Office and 3rd Party Inspection Agency (TPIA-Coordinator & Inspector) to JDMS/INDRA.
- Support QCE in the preparation and compilation of the Inspector's Assignment Package and its coordination with the TPIA/Satellite Office as requested.
- Received an unpriced PO from Procurement for saving in the QC server and distribution to the QC Team.
- Monitor vendor document submission in JDMS for distribution and follow-up of QC action.
- Upload PQCM/QCE reviewed vendor documents in JDMS (ITP's related inspection and test procedures, and MDR).
- Periodical uploading and updating of inspection-related records in QBIC as follows: PO registration and manufacturer information, Inspection Assignment Package, Request for Inspection, Pre-Inspection Meeting (PIM) minutes of the meeting, Inspection Notifications, Inspection Reports, Nonconformance Reports, Inspection Release Certificates, Manufacturing Data Records
- Assist in QC coordination works with vendors and TPIA on inspection arrangements.
- Assist PQCM/QCE with administrative works such as inquiry on TPIA, request for quotation, preparation of Order of Authorization (OA), drafting of the inspection purchase order, and service agreement with inspection agencies.
- Zuluf Project (Saudi Aramco PJ)
- Quality Control Department (Global Solutions Project)
Executive Assistant
CRIF Dun & Bradstreet Philippines, Inc.
01.2021 - 12.2021
- Assisting EVP-General Manager in his daily work.
- Processing of Petty Cash, Liquidation, and Reimbursement.
- Arrange a schedule of meetings and organize a meeting.
- Minutes of the meeting
- Escalation of concerns to all Leaders of the organization
- Coordination with DQO and QA Team on reviewing all the processes of every department (document & undocumented).
- Give support to the Marketing Team on the upcoming event or forum for CRIF Corp. and CRIF Dun & Bradstreet.
- Assigned as Document Analyst in the Customer Solutions Team.
- Office in charge in Grepa Office.
- Vice President Office
Secretary I
TCGI Engineers Inc. (ISO 9001:2015 Certified)
01.2019 - 03.2020
- Prepare, operate, and update Document Control Procedures in line with the company or clients' document management system.
- Ensure proper document control support is given to each project.
- Ensure all documentation provided is per client qualify for matching requirements that may include correcting templates, fonts, style, pagination, numbering, and others to comply with the client's documentation requirement.
- Maintaining records management systems (hard copy and electronic filing system) following the ISO standard.
- Assist in yearly ISO Surveillance Audit. Coordinate with AVP, Project Managers, and QMS to ensure that all projects (Private and Government) comply with ISO Standards.
- Create Document Control and correspondence folders for individual projects.
- Work in operation with the Project Manager to ensure project progress status integration.
- Responsible for the conduct of administrative works including preparation of support appertaining to personnel requests, requests for office supplies and consumables, travel orders, reimbursements, liquidations, and other requests for personnel and office necessities.
- Perform clerical work, filing/record keeping, and cataloging.
- Consolidate and prepare monthly progress reports. See to it that all necessary attachments were properly inserted before transmitting to the owner as a pre-requisite of the monthly billing. See to it that it will be transmitted on time.
- Perform some functions delegated by the Project Manager during his/her absence.
- Performs numerous duties, including scheduling meetings, preparing papers for meetings, writing/editing correspondences, emailing, routing callers, and answering questions and requests.
- Booking travel arrangements and accommodation when necessary.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Greeted visitors and determined to whom and when they could speak with specific individuals.
- Perform other functions as may be required from time to time.
- PM-Design Dept.
Clerk II
TCGI Engineers Inc. (ISO 9001:2015 Certified)
01.2018 - 01.2019
Admin Clerk V / Property Custodian
Fortune Life Insurance Company Inc.
06.2014 - 07.2017
- Processing of Request to Purchase through FAMMS Oracle System related to furniture and equipment, building renovation, and security.
- Monitoring/Tracing of Fixed Assets when it is last purchased, create Property Transmittal through FAMMS Oracle system & AIT (Assets Identification Tag) through Microsoft Access & account it to the assigned employee for newly purchased.
- Processing of Netbook Value to Accounting Dept. and approval to Management for Disposal/Donation of Defective or Un-used Fixed Asset Items.
- Monitoring of RFP (Request for Payment), and Disbursement Voucher that will be endorsed to the Accounting Department.
- Contact the Suppliers for quotations of the items.
- Update the status of the Contract of Lease for FLIC Branches/Tenants.
- Monitoring of incoming & outgoing documents from the Admin Department.
- Process of Acknowledgement Receipt, Entry Pass, and Gate Pass for the items that were released outside and entered the building.
- Process of Petty Cash Vale/Liquidation and Reimbursements of Admin Department.
- Handle Overtime computation and daily time record of the messengers and security guards.
- Gives orientation to new branch cashier about the company and our procedure when it comes to office facilities and security.
- Admin Department
Admin Clerk (Project Based)
Fortune Life Insurance Company Inc.
04.2013 - 03.2014
Documentation Specialist
Prime Leisure Inc. – Landco Pacific Corp.
07.2012 - 03.2013
- Monitoring and filing of client's documents.
- Doing ocular visits in various projects in Pangasinan and government offices.
- Process of Deed of Sale, Transfer of Title, and Payment of Real Estate Property Tax.
- Documentation Dept.
Education
Bachelor's/College Degree - Business Administration, Human Resource Development Management
University of Perpetual Help System Dalta
Las Piñas City03-2012
Skills
Electronic Document Management System
Document organization
Records management
Document retrieval
Process improvements
Quality management
Adobe acrobat
Document review
Proficiency in SAP
Formatting
Electronic archiving
SharePoint administration
Process auditing
Software
EXC247
ASSAI
SharePoint
Adobe Acrobat
Bluebeam
SAP ERP
JDMS
QBIC
Certification
Certified Occupational First Aid and BLS CPR w/ AED, Philippine Red Cross - June 2021 to June 2023
On the Job Trainee
Toyota Alabang Inc., Service and HR Department, September 2011 – January 2012
Timeline
Document Controller
Samsung C&T Philippines
07.2025 - Current
Administrative Assistant
Black & Veatch Philippines Inc.
05.2025 - 06.2025
Document Handling Team (DHT) Staff
JGC Philippines Inc.
01.2024 - 10.2024
Manhour Control Staff
JGC Philippines Inc.
08.2023 - 01.2024
Quality Control Project Clerk
JGC Philippines Inc.
07.2022 - 08.2023
Certified Occupational First Aid and BLS CPR w/ AED, Philippine Red Cross - June 2021 to June 2023
06-2021
Executive Assistant
CRIF Dun & Bradstreet Philippines, Inc.
01.2021 - 12.2021
Secretary I
TCGI Engineers Inc. (ISO 9001:2015 Certified)
01.2019 - 03.2020
Clerk II
TCGI Engineers Inc. (ISO 9001:2015 Certified)
01.2018 - 01.2019
7S Workshop: Re-engineering the Basics of Good House Keeping – Achieving Performance Excellence thru Workplace & Record Management
07-2014
Admin Clerk V / Property Custodian
Fortune Life Insurance Company Inc.
06.2014 - 07.2017
Admin Clerk (Project Based)
Fortune Life Insurance Company Inc.
04.2013 - 03.2014
Documentation Specialist
Prime Leisure Inc. – Landco Pacific Corp.
07.2012 - 03.2013
Bachelor's/College Degree - Business Administration, Human Resource Development Management
University of Perpetual Help System Dalta